At a Glance
- Tasks: Support the Executive team with calendar management, travel coordination, and meeting organisation.
- Company: Join a leading public sector housing client in Dartford, Kent.
- Benefits: Hybrid working, full-time hours, and a chance to develop your professional skills.
- Other info: Opportunity for growth in a dynamic and supportive environment.
- Why this job: Be at the heart of the Executive Office and make a real impact.
- Qualifications: Strong communication skills, attention to detail, and proficiency in MS Office.
The predicted salary is between 30000 - 40000 £ per year.
An exciting opportunity has emerged for an Executive Support Co‑Ordinator to join one of Adecco's leading public sector housing clients in a temporary assignment until they fill the role permanently. Working hybridly from our client's Dartford (Kent) office 3-4 days each week (1-2 days each week working from home), this is a full‑time role (35 hours each week, Monday to Friday) and in this role you will be at the heart of the Executive Office, providing proactive support to the Executive team.
Your primary responsibility will be to manage the daily operations of the Executive team calendars, meetings, and travel with exceptional attention to detail. This role requires initiative, autonomy, and a proactive approach to ensure everything runs smoothly without constant supervision. You will be empowered to anticipate the needs of the Executive team, take ownership of tasks, and resolve issues efficiently and independently.
Key elements of the role include:
- Diary Management: Take charge of the Executive Director's calendars. Ensure all appointments, meetings, and travel are seamlessly organized and prioritized. Proactively tackle scheduling conflicts with ease.
- Initiative & Proactiveness: Anticipate the Executive Team's needs and offer solutions before issues arise. Stay ahead of deadlines and take ownership of tasks with minimal direction.
- Travel & Accommodation Coordination: Arrange and manage all travel logistics, including accommodations, ensuring hassle‑free experiences.
- Handling Inquiries: Serve as the first point of contact for the Executive Team. Professionally manage inquiries and exercise sound judgment on urgent matters.
- Meeting Organization & Preparation: Own the organization of meetings. Prepare agendas, distribute materials, and coordinate logistics. Attend meetings, take minutes, and ensure action points are followed up promptly.
- Communication Management: Handle incoming communications for the Executive Team. Respond to emails and calls promptly, drafting correspondence with professionalism and accuracy.
- Independent Workload Management: Manage your tasks independently, prioritizing effectively to ensure timely completion. Identify and tackle additional responsibilities beyond daily expectations.
- Record Keeping & Data Governance: Maintain accurate records and manage all data in line with our Data Governance Framework and relevant legislation.
Entry Requirements:
- Absolute discretion when dealing with highly confidential and sensitive information
- An excellent standard of education with a high level of proficiency in written English
- Articulate and professional in verbal communication
- Excellent time management
- Previous experience producing accurate high‑level minutes
- Advanced use of MS Office suite, particularly MS Word
- Proficient in office administration - organising systems, records and files
- Understanding of social housing
- Awareness of Data Protection Act
Proficient Requirements:
- Qualification in business administration
Only applicants who feel they meet the above criteria, are comfortable working hybridly in Dartford and who can interview in late May 2026 and start early in June 2026 need apply.
Executive Support Co-Ordinator (temp: Dartford, Kent) employer: Adecco
Join a leading public sector housing client in Dartford, Kent, where you will be an integral part of the Executive Office as an Executive Support Co-Ordinator. Enjoy a hybrid work culture that promotes flexibility and work-life balance, alongside opportunities for professional growth and development. With a focus on initiative and autonomy, this role empowers you to make impactful contributions while working in a supportive environment dedicated to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Support Co-Ordinator (temp: Dartford, Kent)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for opportunities, especially in roles like Executive Support Co-Ordinator. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills in diary management and communication can shine in the interview. Practise common interview questions and be ready to showcase your proactive approach.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Executive team.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect match for you. Plus, applying directly can sometimes give you an edge over other candidates. So, get clicking and let’s land that job together!
We think you need these skills to ace Executive Support Co-Ordinator (temp: Dartford, Kent)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Support Co-Ordinator role. Highlight your experience in diary management, communication skills, and any relevant administrative tasks. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your proactive approach and how you can anticipate the needs of the Executive team. Let us know why you’re excited about this opportunity!
Showcase Your Attention to Detail:In this role, attention to detail is key. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application is polished and professional.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Adecco
✨Master the Diary Management
Since this role heavily involves managing calendars, brush up on your diary management skills. Be prepared to discuss how you would handle scheduling conflicts and prioritise appointments. Maybe even bring examples of how you've successfully managed a busy schedule in the past!
✨Show Your Proactive Side
This position requires initiative, so think of ways you can demonstrate your proactive approach during the interview. Prepare examples where you anticipated needs or solved problems before they escalated. This will show that you can take ownership of tasks without needing constant supervision.
✨Communication is Key
As the first point of contact for the Executive Team, your communication skills need to shine. Practice articulating your thoughts clearly and professionally. You might even want to prepare a mock response to a tricky inquiry to showcase your judgement and professionalism.
✨Know Your Data Governance
Understanding data governance is crucial for this role. Familiarise yourself with the Data Protection Act and be ready to discuss how you would manage sensitive information. Showing that you have a solid grasp of these regulations will set you apart from other candidates.
