Contract Administrator -378518

A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.

Location: Waterlooville, Hampshire (Hybrid Working)

Contract: Temporary Contract (9 Months)

Hours: Full Time, 37 Hours Per Week

The Opportunity

We are seeking a highly organised Contract Administrator to join a collaborative team supporting a range of projects within a busy operational environment. This role offers a varied workload, combining day-to-day administration responsibilities with support for an upcoming tender programme. The successful candidate will work closely with project teams, operational stakeholders, and management to help ensure activities are delivered efficiently and accurately. This position is based at the Technology Hub in Waterlooville, with a hybrid working arrangement and flexibility around start and finish times.

Key Responsibilities

• Provide administrative support across multiple projects and business functions.
• Support Project Managers and operational teams with day-to-day coordination activities.
• Assist with tender and bid administration, including document management and meeting coordination.
• Book meeting rooms and organise meetings, including facilities and refreshments where required.
• Prepare presentations, reports, and documentation using information provided by management teams.
• Maintain filing systems and document repositories.
• Update and manage controlled documents and databases.
• Coordinate document reviews and support compliance processes.
• Process supplier invoices and maintain related records.
• Raise purchase orders and sales orders.
• Support monthly payroll administration under guidance from the Payroll Manager.
• Maintain employee records, including training, leave, and recognition information.
• Take meeting minutes and distribute actions.
• Support timesheet administration and submissions.
• Share business communications through newsletters, emails, and other internal channels.

What We're Looking For

Essential

• Previous experience in an administrative or business support role.
• Good working knowledge of Microsoft Word, Excel, and PowerPoint.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and work to deadlines.
• Confident communication skills, both written and verbal.
• A proactive and positive approach to work.
• Ability to work collaboratively within a team environment.

Desirable

• Experience supporting tenders, bids, projects, or contract administration activities.
• Exposure to payroll administration.
• Experience processing invoices, purchase orders, or sales orders.
• Knowledge of SAP or similar business systems.
• Experience taking meeting minutes and coordinating actions.

Working Arrangements

Hybrid working model. Typically one day per week onsite and the remainder working remotely, subject to business requirements. Additional onsite attendance may occasionally be required. Flexibility around working hours is available, although candidates should be willing...