At a Glance
- Tasks: Support the wellbeing of staff through essential administrative tasks in a dynamic environment.
- Company: Join North Wales Police's Occupational Health Unit and make a positive impact.
- Benefits: Flexible part-time hours, competitive pay, and a supportive work culture.
- Other info: Inclusive recruitment process with support for all candidates.
- Why this job: Contribute to public services while developing your administrative skills.
- Qualifications: NVQ Level 3 in Administration or relevant experience, with strong IT and communication skills.
Location: Colwyn Bay
Hourly Rate: £14.10
Contract Type: Temporary
Working Pattern: Part-Time - 24 hours a week
Are you an organised and efficient individual looking to make a positive impact in public services? Our client North Wales Police are seeking a dedicated OHU Administrator to join their Occupational Health Unit team! This is an exciting opportunity to support the wellbeing of staff while honing your administrative skills in a dynamic environment.
Overall Purpose of the Role: As the OHU Administrator, you will provide essential administrative support to the Occupational Health Unit, assisting the Occupational Health Unit Manager, Force Medical Advisor, and Occupational Health Nurse Adviser. Your contributions will help ensure the smooth operation of the unit and the wellbeing of its staff members.
Key Responsibilities:
- Provide typing and secretarial support for key personnel, managing queries in their absence.
- Administer Occupational Health appointments and clinics, ensuring files are accurate and up-to-date.
- Record and type concise updates related to staff medical conditions for occupational health files.
- Maintain and coordinate appointment diaries, ensuring seamless scheduling.
- Manage administration for Physiotherapy and Psychological treatment applications, promoting services at The Police Treatment Centre (PTC).
- Coordinate referrals to external counselling providers and physiotherapists.
- Arrange Welfare Screening appointments, liaising with counsellors and booking necessary facilities.
- Communicate with external agencies regarding report requests.
- Review and maintain administrative procedures, utilising your initiative for document preparation.
- Oversee administrative processes related to specialist budgets and pre-employment documentation.
- Handle various administrative tasks including inquiries, typing, photocopying, and filing.
- Order stationery supplies for the Occupational Health Unit.
- Ensure timely processing of authorised invoices and update relevant databases.
- Comply with North Wales Policies on equal opportunities and health and safety in all service delivery.
Minimum Criteria: To be successful in this role, you should possess:
- NVQ Level 3 or equivalent in Administration/Word Processing or relevant experience.
- Intermediate IT skills, including proficiency in Microsoft Office applications.
- Experience in transcribing from audio tapes.
- Strong report and correspondence composition abilities.
- Excellent organisational skills with the ability to prioritise effectively.
- Knowledge of medical confidentiality and the Access to Medical Records Act 1988.
- Good communication skills, especially in sensitive situations.
- A compassionate approach when dealing with people.
Desirable: Knowledge of medical secretarial functions.
Contribute to the wellbeing of staff in the public services sector. Work in a supportive and collaborative environment. Flexible part-time hours that promote work-life balance.
Note: This job description is not exhaustive and may evolve with the needs of the organisation. The Chief Constable reserves the right to transfer the post holder to any other location within the North Wales Police area following consultation with the Staff Side.
We look forward to your application!
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information.
Administrator - Occupational Health in Colwyn Bay employer: Adecco
Joining North Wales Police as an OHU Administrator offers you the chance to contribute meaningfully to public services while enjoying a flexible part-time schedule that promotes work-life balance. Our supportive and collaborative work culture prioritises staff wellbeing, providing ample opportunities for personal and professional growth in a dynamic environment. With a commitment to inclusivity and accessibility, we ensure that every employee feels valued and empowered to thrive in their role.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - Occupational Health in Colwyn Bay
✨Network with Local Healthcare Professionals
Getting a temporary role in health sciences administration is all about who you know! Hit up local healthcare meetups or professional gatherings to make connections. Chat with people already in the field; they might know about temporary gigs at places like Adecco before they even hit the job boards!
✨Leverage University Career Services
If you're still studying or recently graduated, don’t forget about your university's career services. They often have exclusive links to temporary roles in health administration—it's a goldmine for finding opportunities that might not be advertised publicly. Plus, they can help you polish your interview skills!
✨Use Online Job Boards Wisely
When hunting for temporary roles, make sure you’re using job boards that cater specifically to health administration. Websites like NHS Jobs or HealthCareers might have listings for roles at Adecco. Set up alerts for new postings, so you jump on any opportunities as soon as they come up!
✨Showcase Your Adaptability in Interviews
Temporary roles often require you to hit the ground running. Use your interviews to highlight any past experiences where you’ve had to adapt quickly, whether it’s in a volunteer position or a past job. This will show Adecco you’re ready to step in and make an immediate impact!
We think you need these skills to ace Administrator - Occupational Health in Colwyn Bay
Some tips for your application 🫡
Highlight Your Health Sciences Knowledge:When applying for the Administrator - Occupational Health at Adecco, make sure to showcase any relevant courses or degrees you have in health sciences or related fields. This background helps to demonstrate that you understand the sector and can hit the ground running in a temporary role.
Emphasise Administrative Skills:Since this is an administrative role, it’s essential to highlight your organisational skills, attention to detail, and proficiency with software commonly used in health sciences administration. Mention any specific tools or systems you’ve used, as these can really make you stand out to Adecco.
Keep It Concise and Relevant:As this is a temporary role, brevity is key. Make sure your CV is succinct and focuses on your most relevant experiences. Highlight your ability to adapt quickly and learn on the job, which is crucial in a short-term position like this.
Tailor Your Cover Letter:Use your cover letter to express your enthusiasm for the health sciences sector and your interest in the specific tasks you'd be handling at Adecco. Being clear about why you're the perfect fit for a temporary position will help demonstrate your motivation and readiness to contribute.
How to prepare for a job interview at Adecco
✨Brush Up on Health Regulations
Given that you're diving into health sciences administration, make sure you're well-versed in the latest health regulations and compliance standards. It’s a temporary role, so showing that you’re up to speed with current guidelines will highlight your readiness to hit the ground running for Adecco.
✨Demonstrate Your Organisational Skills
In health sciences administration, organisational skills are key. Prepare examples of how you’ve managed multiple tasks or handled administrative challenges in the past. Be ready to speak about your tools—whether that's a particular software or a method of project management—that you use to keep everything in check.
✨Tailor Your Motivation to the Temporary Nature
As this is a temporary position, it’s essential to express your enthusiasm for the role during the interview. Talk about what you aim to learn and how you see this experience fitting into your overall career goals. Employers love to see that you’re eager to contribute, even if it's just for a short time!
✨Prepare for Scenario-Based Questions
You might also encounter scenario-based questions during your interview. Be ready to demonstrate how you'd handle specific administrative challenges in a health setting. Think about common situations in health sciences and formulate your responses beforehand, so you come off as calm and capable when it counts.
