At a Glance
- Tasks: Support procurement strategy with analysis, supplier management, and operational support.
- Company: Dynamic organisation in London offering a hybrid work environment.
- Benefits: Competitive daily rate, flexible working, and opportunities for professional growth.
- Other info: Join a collaborative team focused on continuous improvement and compliance.
- Why this job: Make a real impact on procurement practices and enhance organisational efficiency.
- Qualifications: Strong analytical skills and experience in procurement or supplier management.
The predicted salary is between 45000 - 55000 £ per year.
The Procurement Officer will support the delivery of the organisation's procurement strategy by providing high-quality procurement analysis, operational procurement support, supplier management, travel administration, and stakeholder engagement. The role will contribute to the continuous improvement of procurement practices, compliance, value for money and informed decision-making across the organisation.
The post holder will work closely with Procurement team members, Finance, Accounts Payable, suppliers, and internal stakeholders to ensure efficient procurement operations and the effective use of procurement data and systems.
Procurement Operations and Supplier Management- Support and administer supplier set-up processes, ensuring all required due diligence and operational checks are completed accurately and efficiently.
- Liaise with Accounts Payable and other stakeholders to resolve Purchase-to-Pay (P2P) queries and process issues.
- Assist in maintaining accurate supplier and procurement records within organisational systems.
- Support compliance with procurement policies, procedures and financial regulations.
- Manage Purchasing Card (PCard) administration, including card issuance, maintenance, expenditure monitoring, audits and management of spending limits.
- Identify operational improvements that enhance procurement efficiency and user experience.
- Monitor and manage the Procurement and Travel inbox, responding to enquiries and escalating issues where appropriate.
- Support users with travel-related queries, including system access, user set-up and issue resolution.
- Maintain effective working relationships with the Travel Management Company (TMC).
- Monitor supplier performance and escalate service issues where necessary.
- Review and approve conference-related PCard transactions in accordance with organisational procedures and delegated authority levels.
- Build effective working relationships with internal stakeholders across departments and support functions.
- Support internal and external procurement communications and engagement activities.
- Provide advice and guidance to stakeholders on procurement procedures, systems and best practice.
- Promote awareness of procurement policies, contracts and approved purchasing routes to improve compliance and value for money.
- Analyse organisation-wide expenditure data from procurement systems, including purchase order and PCard transactions, to identify trends, opportunities, risks and areas for improvement.
- Produce regular and ad hoc procurement reports, dashboards and management information to support decision-making and performance monitoring.
- Monitor PCard expenditure, identify off-contract and non-compliant spend and engage with stakeholders to promote correct purchasing procedures.
- Develop meaningful visual and written reports that clearly communicate procurement activity, contract utilisation, supplier performance, compliance and spend patterns.
- Present complex procurement data and information in a clear and accessible manner for a range of audiences.
- Contribute to the continuous improvement of procurement systems, processes and service delivery.
- Maintain up-to-date knowledge of procurement legislation, policy developments and industry best practice.
- Undertake other duties commensurate with the scope and responsibilities of the role as reasonably required.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Office/Analyst in City of London
✨Get Involved in Local Procurement Meetups
Join local procurement and purchasing groups on platforms like Meetup or Eventbrite. These gatherings are great for networking with industry professionals, sharing insights, and potentially hearing about temporary roles that might not be widely advertised!
✨Seasonal Hiring Cycles are Your Friend!
Keep an eye on seasonal trends in procurement, as many companies ramp up hiring during certain times of the year – especially around end-of-financial-year periods when budgets are being utilised. Be proactive and reach out to companies directly during these windows.
✨Leverage Online Platforms for Temporary Roles
Don’t forget to browse specific job boards dedicated to temporary positions, such as Reed or Indeed. You can filter your search for procurement roles and set up alerts for when new jobs pop up, so you can apply immediately!
✨Showcase Your Skills on Professional Networks
Create short case studies or posts on LinkedIn showcasing your procurement experience or interesting projects you've tackled. This not only builds your visibility but can also attract recruiters looking for temporary talent like you!
We think you need these skills to ace Procurement Office/Analyst in City of London
Some tips for your application 🫡
Showcase Relevant Experience:When applying for a temporary role in procurement-purchasing, it's crucial to highlight any relevant experience you have. Mention specific tasks like negotiating contracts, managing supplier relationships, or optimising inventory. This will show Adecco that you can hit the ground running!
Keep it Concise and Impactful:For a temporary role, we recommend keeping your CV and cover letter concise. Focus on key achievements that showcase your procurement skills and any immediate impact you’ve made in past roles. Use bullet points for clarity—this way, Adecco can quickly grasp your capabilities!
Include Relevant Certifications:If you’ve got any certifications that are relevant to procurement, like CIPS (Chartered Institute of Purchasing and Supply), don’t forget to mention them! This adds extra weight to your application and shows Adecco that you're serious about your professional development.
Emphasise Flexibility and Availability:Since this is a temporary position, make sure to emphasise your availability and flexibility in your cover letter. Let Adecco know when you can start and that you’re ready to adapt to their needs, making your application even more appealing!
How to prepare for a job interview at Adecco
✨Know Your Procurement Basics
Brush up on key procurement concepts and terms, like 'total cost of ownership' and 'supplier relationships'. We want to impress them with our knowledge! Being able to talk fluently about relevant techniques and tools specific to the procurement field will definitely lend credibility.
✨Prepare for Scenario-Based Questions
In a purchasing role, you might get thrown some real-world scenarios to assess how you’d handle supplier negotiations or cost-saving strategies. Be ready to demonstrate your problem-solving skills! Practising how you'd tackle these situations in advance will help us shine during the interview.
✨Highlight Your Flexibility and Adaptability
Since it’s a temporary role, emphasise how you can quickly adapt to new processes and environments. Share examples of past experiences where you’ve tackled new challenges with ease, showing they can rely on us to hit the ground running and contribute immediately!
✨Show Off Your Tech Savvy
Being well-versed in procurement software like SAP or Coupa can set us apart from other candidates. If you've got experience with these tools, be sure to mention it! Having a handle on data analysis and reporting will also demonstrate our capability to leverage technology effectively in procurement.
