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- Tasks: Support the DSI Senior Academic Team with administrative tasks and manage their busy schedules.
- Company: Join a leading Data Science Institute in central London, shaping the future of AI.
- Benefits: Competitive pay at £19.72 per hour, with a structured work schedule.
- Why this job: Gain hands-on experience in a dynamic environment while supporting top academics.
- Qualifications: Strong communication skills and a professional attitude are essential.
- Other info: Opportunity for growth in a collaborative and innovative team.
The predicted salary is between 15 - 25 £ per hour.
We have an exciting opportunity to work with our higher education client based in central London.
Job Role: Temporary Executive Assistant
Duration: Currently 2 months - starting asap
Pay: £19.72
Days / Hours: Monday to Friday 9am to 5pm
This role will be fully campus based.
Job Summary
This is an exciting opportunity to join the Data Science Institute's small busy team. Established in late 2020, the Data Science Institute forms the institutional cornerstone of data science and artificial intelligence. Our mission is to convene, catalyse and communicate AI and data science activity through teaching, research and events.
The Executive Assistant will provide high-level administrative support to the DSI Senior Academic Team - Professor Martin Anthony, Professor Helen Margetts, Dr Cosmina Dorobantu and the Deputy Director.
Responsibilities will involve:
- Managing incoming emails and correspondence, prioritising items of business.
- Organising and maintaining diaries, scheduling in-person as well as remote meetings.
- Making travel arrangements and acting as an ambassador to the DSI Senior Academic Team.
It is essential that you have a professional outlook, excellent communication and relationship building skills, and are able to provide an exceptional level of customer service at all times. You will possess a wide range of office and administrative skills, together with a flexible 'can do' attitude to the varied requirements of the role. This is a responsible role that requires a high level of confidentiality, diplomacy, reliability, efficiency, and organisation in order to juggle competing demands.
Duties and Responsibilities
Service Delivery
- Manage the diaries of the DSI Senior Academic Team as required, including organising in-person meetings or conference calls with a wide variety of people.
- Manage incoming correspondence and emails, identifying priority items of business for immediate attention.
- Make complex travel arrangements for UK and international travel.
- Provide full administrative support on financial matters.
- Coordinate internal meetings, including preparing agendas and writing minutes.
- Develop, manage and maintain appropriate filing systems for the Senior Academic Team's documents.
- Keep track of deadlines for key projects and deliverables.
- Undertake any other duties at the request of the DSI Senior Academic Team and the Institute Manager.
Communications and Relationship Management
- Act as an ambassador for the DSI Senior Academic Team, being an excellent communicator.
- Build solid working relationships with the DSI community and stakeholders.
General administration
- Act as an effective liaison for meetings/events and related logistics.
- Prepare rooms for lunches, conference calls and presentations ahead of meetings.
- Maintain and improve record-keeping and filing systems for important and confidential documents.
- Collaborate with the DSI team and take an active role in devising and implementing office administrative systems and procedures.
- Assist with managing the in-house contact database system.
- Work collaboratively with the DSI team, providing support on DSI events.
If you would like to hear more about this role please apply. We will contact all shortlisted candidates.
Locations
EA in City of London, London employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA in City of London, London
✨Tip Number 1
Network like a pro! Reach out to your connections in the higher education sector and let them know you're on the lookout for an EA role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the Data Science Institute and its key players. Familiarise yourself with their projects and values so you can show off your knowledge and enthusiasm during the chat.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be a top-notch communicator. Try mock interviews with friends or family to get comfortable discussing your experience and how it aligns with the role.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace EA in City of London, London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight the skills and experiences that match the Executive Assistant role. We want to see how you can bring your unique flair to our team!
Show Off Your Communication Skills: Since this role involves a lot of correspondence and relationship management, be sure to showcase your excellent communication skills in your application. We love candidates who can express themselves clearly and professionally!
Highlight Your Organisational Skills: As an Executive Assistant, you'll need to juggle multiple tasks. Use your application to demonstrate your organisational prowess—mention any tools or methods you use to stay on top of things. We appreciate a 'can do' attitude!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and get you one step closer to joining our exciting team!
How to prepare for a job interview at Adecco
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant role. Familiarise yourself with the specific tasks mentioned in the job description, like managing diaries and handling correspondence. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As an EA, excellent communication is key. Prepare examples of how you've effectively communicated with various stakeholders in the past. Whether it's drafting emails or coordinating meetings, be ready to discuss how you maintain professionalism and build relationships, as this will resonate well with the interviewers.
✨Demonstrate Your Organisational Skills
The role requires juggling multiple tasks and deadlines. Bring along a few examples of how you've successfully managed competing demands in previous roles. You could even mention specific tools or methods you use to stay organised, which will highlight your proactive approach to the job.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Use this opportunity to inquire about the team dynamics or upcoming projects at the Data Science Institute. This not only shows your interest but also gives you insight into whether the role aligns with your career goals.
