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- Tasks: Support internal teams with admin tasks and ensure smooth office operations.
- Company: Dynamic company in Soho with a hybrid work model.
- Benefits: Competitive salary, flexible working, and opportunities for skill development.
- Why this job: Join a vibrant team and make a real difference in daily operations.
- Qualifications: Strong communication skills and a proactive attitude are essential.
- Other info: Great chance to grow your career in a fast-paced environment.
The predicted salary is between 24000 - 28000 £ per year.
Location: Soho (Hybrid 1 day wfh after probation)
Salary: 30-35k
Role: Perm, Full-time
Reports to: Office Manager
Purpose
The Business Support Assistant will provide essential support across internal teams to ensure the smooth day-to-day running of the office. This role acts as a professional and welcoming first point of contact for visitors and supports meeting coordination, reception duties, and general administration. The successful candidate will also assist the Legal, Property Management (PM), and Asset Management (AM) teams with a range of administrative tasks to help keep operations organised and efficient.
Key Responsibilities
- Provide day-to-day administrative support, including filing, scanning, document formatting, and bulk mailings.
- Manage incoming calls, emails, and general correspondence.
- Arrange and coordinate meetings, including venue booking, IT setup, refreshments, and attendance logistics.
- Coordinate travel arrangements and itineraries where required.
- Prepare and send pre-drafted formal correspondence such as letters and bulk emails.
- Arrange access for site inspections, surveys, viewings, and maintenance works, liaising with internal teams and external stakeholders.
- Produce accurate meeting minutes and assist in compiling reports and presentations for management meetings.
- Organise and manage office supplies, including stationery, weekly food orders, coffee pods, and soft drinks.
- Process expenses and mileage claims in line with internal procedures.
- Carry out daily post duties, ensuring outgoing mail is sent promptly and incoming mail is distributed accurately.
- Support internal events, meetings, and office initiatives.
- Undertake ad-hoc administrative duties to assist with the smooth running of the office.
Person Specification
- Willingness to learn and develop skills on the job.
- Clear, confident, and professional communication skills (written and verbal).
- Personable, with a professional and friendly telephone manner.
- Strong organisational skills and the ability to manage multiple tasks and competing priorities.
- Proactive, able to use initiative, and comfortable taking ownership of tasks.
- Flexible, adaptable, and positive "can-do" attitude.
- Reliable team player who enjoys supporting others.
- Ability to work effectively in a time-critical, fast-paced environment.
- Previous administrative experience preferred.
- Experience working in a corporate environment is essential.
Qualifications / Training
- Competent user of Microsoft Office applications (Word, Outlook, Excel, PowerPoint).
- Additional IT or systems training will be provided as required.
Business Support Assistant employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Assistant
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company. Check out their website and social media to see what they're all about. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Grab a friend or family member and do some mock interviews. This will help you get comfortable with common questions and refine your responses. Plus, it’s a great way to boost your confidence before the real deal!
✨Tip Number 3
Dress to impress! Make sure you choose an outfit that’s professional yet comfortable. You want to feel good and confident during your interview, so pick something that reflects your personality while still being appropriate for the workplace.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in their minds. Plus, it’s a chance to reiterate your interest in the role and highlight any key points you might have missed.
We think you need these skills to ace Business Support Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Support Assistant role. Highlight relevant experience and skills that match the job description, like your organisational skills and previous admin experience.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our team. Mention your proactive attitude and willingness to learn.
Be Professional Yet Personable: When writing your application, keep it professional but don’t be afraid to let your friendly side show. We love a personable approach, especially since this role involves being the first point of contact!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly!
How to prepare for a job interview at Adecco
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Business Support Assistant role. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Practice Your Communication Skills
As a Business Support Assistant, clear communication is key. Practice articulating your thoughts clearly and professionally. You might even want to rehearse common interview questions with a friend to get comfortable with your responses.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle office dynamics. Think of situations where you had to coordinate meetings or manage correspondence, and be prepared to explain how you approached those challenges.
