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- Tasks: Support the Mayor by managing her diary and providing high-quality executive assistance.
- Company: Join a dynamic local authority in Newham, making a difference in your community.
- Benefits: Competitive pay, holiday entitlement, and pension scheme.
- Why this job: Be at the heart of local governance and influence community leadership.
- Qualifications: Experience in executive support and understanding of local government is a plus.
- Other info: Fast-paced environment with opportunities to grow and make an impact.
The predicted salary is between 24 - 32 £ per hour.
This is a crucial role supporting the effective operation of the Mayor's Office, allowing the Mayor to effectively undertake her executive and community leadership roles. The role requires being confident in working directly with the Mayor, working with minimal supervision, but as part of a small team where the effective operation of the diary impacts on everyone's role. The successful post holder will be able to move at pace, and be confident in handling large volumes of business, managing competing priorities, able to move quickly between priorities, with excellent attention to detail.
Responsibilities:
- Effective management of the Mayor's online diary, operating it to the Mayor's preferred style and way of working, including ensuring it is up-to-date, with necessary practical and logistical arrangements considered, forward planning for regular meetings and to pre-empt/resolve clashes, thinking about which officers or councillors need to attend meetings and commissioning speaking notes/briefings and arranging pre-meetings.
- Managing the Mayor's Office shared inbox, prioritising emails that need attention, dealing with internal/external diary requests, triaging emails that may need the attention of/action by other team members.
- Providing high quality executive support to the Mayor, including monitoring her personal inbox and picking up emails that can be dealt with by other members of the Mayor's Office team.
Skills and experience:
- Experience of providing high quality senior level executive support, ideally to a political leader.
- Experience of working in local government and an understanding of how councils work is desirable.
- Experience of working in a busy, demanding and pressurised environment, this is not a 9-5 role.
- Experience of effectively managing a busy and complex and changing diary and inbox.
- Experience of gaining the trust and confidence of senior leaders and handling confidential and sensitive information.
Executive Assistant to the Mayor in Blyth employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Mayor in Blyth
✨Tip Number 1
Network like a pro! Reach out to people in your circle or on LinkedIn who might have connections to the Mayor's Office. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the Mayor’s recent initiatives and community projects. This shows you’re genuinely interested and ready to support her in her role, making you stand out from the crowd.
✨Tip Number 3
Practice your time management skills! Since this role involves juggling multiple tasks, being able to demonstrate how you handle competing priorities will impress the interviewers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Executive Assistant to the Mayor in Blyth
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing diaries and supporting senior leaders, as this is key for us in the Mayor's Office.
Showcase Your Skills: Don’t forget to emphasise your ability to handle competing priorities and work in a fast-paced environment. We want to see how you can keep things running smoothly even when the pressure's on!
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and bullet points where possible to make it easy for us to see your relevant experience and skills at a glance.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in the Mayor's Office!
How to prepare for a job interview at Adecco
✨Know the Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant to the Mayor. Familiarise yourself with the key tasks like managing the Mayor's diary and inbox, as well as the importance of forward planning for meetings. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Experience
Be ready to discuss your previous experience in providing high-quality executive support, especially in a political or local government context. Prepare specific examples that highlight your ability to manage competing priorities and handle sensitive information, as these are crucial skills for this position.
✨Demonstrate Your Adaptability
This role requires someone who can move quickly between tasks and adapt to changing priorities. During the interview, share instances where you've successfully managed a busy workload or adapted to unexpected changes. This will show that you're capable of thriving in a demanding environment.
✨Ask Insightful Questions
Prepare thoughtful questions to ask at the end of the interview. Inquire about the Mayor's working style or how the team collaborates on projects. This not only shows your interest in the role but also helps you gauge if the position aligns with your working preferences.
