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- Tasks: Be the friendly face of our Academic Office and support daily operations.
- Company: Join a vibrant educational environment with a supportive team.
- Benefits: Gain valuable experience, develop skills, and enjoy a lively workplace.
- Why this job: Make a difference in education while enhancing your administrative skills.
- Qualifications: Friendly attitude, strong communication, and basic office software skills.
- Other info: Inclusive recruitment process; we welcome applicants from all backgrounds.
The predicted salary is between 20000 - 30000 £ per year.
Are you a proactive and friendly individual looking for an exciting opportunity in the education sector? Our client is seeking a dedicated Administrative Assistant/Receptionist to join their dynamic Academic Office team on a temporary basis. If you thrive in a vibrant environment and enjoy providing top-notch support, this role could be perfect for you!
Key Responsibilities:
- Delivering a warm and efficient reception service, handling inquiries via email, telephone, and face-to-face interactions.
- Reproducing letters, documents, and presentations using standard formats to maintain professionalism.
- Managing record-keeping, filing, photocopying, and data entry to ensure accurate documentation.
- Running automated reports and interrogating databases to support the Academic Office's information needs.
- Checking data for accuracy and reporting any discrepancies, particularly with student attendance and placement records.
- Entering data into existing databases and spreadsheets to keep information up-to-date.
- Providing administrative support for Programme, Placement, and International activities, including mail shots and event registrations.
- Assisting in organising internal and external meetings and events, from booking rooms to coordinating catering requests.
- Prioritising daily tasks under the guidance of the Academic Office Manager to ensure timely completion.
- Following established ordering procedures to maintain adequate supplies, such as stationery.
- Processing forms and documentation according to set procedures, including invoices.
- Collaborating with colleagues to achieve team objectives and offering support to other departments as needed.
- Upholding the College's Equal Opportunities Policy in all tasks.
What We’re Looking For:
- A friendly demeanour and excellent communication skills.
- Strong organisational abilities and attention to detail.
- Proficiency in data entry and basic office software.
- The ability to manage multiple tasks and prioritise effectively.
- A team player who can work flexibly and support different departments as required.
Why Join Us?
This is a fantastic opportunity to contribute to an educational environment while developing your administrative skills. You will be part of a supportive team that values your contributions and encourages growth. The right candidate will enjoy a lively workplace, interact with diverse individuals, and help create a welcoming atmosphere. If you are ready to make a difference and bring your enthusiasm to our client’s Academic Office, we want to hear from you!
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Admin Assistant/Receptionist in Belfast employer: Adecco
Contact Detail:
Adecco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant/Receptionist in Belfast
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, mission, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
When you get that interview, don’t just prepare answers to common questions. Think about how your skills can specifically benefit the Academic Office. Be ready to share examples of how you've handled similar tasks before.
✨Tip Number 3
Dress the part! Even if it’s a temporary role, showing up looking professional can make a great first impression. It shows you take the opportunity seriously and are ready to represent the company well.
✨Tip Number 4
Finally, don’t forget to follow up after your interview. A quick thank-you email can go a long way in keeping you top of mind. Plus, it shows your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Admin Assistant/Receptionist in Belfast
Some tips for your application 🫡
Be Yourself: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your friendly demeanour and enthusiasm for the role.
Tailor Your Application: Make sure to customise your application to highlight how your skills match the key responsibilities listed in the job description. We love seeing how you can contribute to our vibrant Academic Office team!
Keep It Professional: While we want to see your personality, remember to maintain a professional tone. Use clear language and check for any spelling or grammar mistakes to ensure your application stands out for the right reasons.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and keep everything organised. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Adecco
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Practice Your Communication Skills
As an Admin Assistant/Receptionist, excellent communication is crucial. Practice answering common interview questions out loud, focusing on clarity and friendliness. You might even want to role-play with a friend to get comfortable with face-to-face interactions.
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage multiple tasks and prioritise effectively. Think of specific examples from your past experiences where you successfully juggled various responsibilities. This will demonstrate your ability to thrive in a busy environment.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of events you might help organise, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the workplace is the right fit for you.
