At a Glance
- Tasks: Support the Leaseholder Engagement Team with admin tasks and data management.
- Company: Local Authority in Newham, committed to community engagement.
- Benefits: Competitive pay, hybrid working, and a supportive team environment.
- Other info: 18-month contract with opportunities for professional growth.
- Why this job: Make a difference in your community while gaining valuable administrative experience.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 34416 - 36522 £ per year.
Client: Local Authority in Newham
Pay Rate: 18.92 an hour PAYE/ 24.63 an hour UMBRELLA (34,416 - 36,522 p.a.)
Hours: 36 Hours a week (Mon-Fri) 9AM-5PM
Duration: 18 Month Contract
Location: HYBRID WORKING-2-3 Days in Dockside office, Newham
1. Purpose of the Role
To provide comprehensive administrative support to the FED Programme Leaseholder Engagement Team, ensuring all work is correctly organised, records are accurately maintained, meeting notes are taken and distributed, systems data is checked and validated, and the team operates efficiently.
Key Responsibilities
- Records Management and Data Quality
- Maintain accurate and organised records across all programme documentation, correspondence, and case files
- Perform regular data quality checks on the housing management system, identifying and correcting errors or gaps
- Reconcile programme data between different systems (housing management, S20 tracker, contractor schedules)
- Ensure all case records have complete audit trails with correctly dated and filed documentation
- Maintain the master programme tracker, updating case statuses, milestones, and outcomes
- Archive completed cases in accordance with retention policies
- Meeting Support and Minute-Taking
- Coordinate team meetings, Programme Board meetings, and other programme meetings
- Prepare agendas, collate papers, and distribute meeting packs in advance
- Attend meetings and take accurate, comprehensive minutes
- Distribute minutes promptly and track action points to completion
- Maintain a log of decisions made and actions agreed
- Book meeting rooms, set up video conferencing, and manage meeting logistics
- Correspondence and Document Management
- Prepare, format, and issue standard correspondence including S20 notices, letters, and reminders
- Maintain templates for all programme correspondence, ensuring version control
- Process incoming post and emails, logging and distributing to appropriate team members
- Manage the team's shared filing systems (electronic and physical) ensuring documents are correctly stored
- Prepare mail merge runs for bulk correspondence to leaseholders
- Ensure proof of postage and delivery records are maintained for all statutory notices
- Systems Administration
- Input and update data on the housing management system accurately and promptly
- Run system reports for the Team Leader, including caseload reports, KPI data, and progress summaries
Essential Criteria
- Proven experience in an administrative role, preferably in a housing, local government, or public sector environment
- Excellent organisational skills with strong attention to detail and accuracy
- Experience of maintaining records, databases, and filing systems
- Proficiency in Microsoft Office, particularly Word, Excel, and Outlook
- Experience of taking minutes at meetings and producing accurate written records
Leasehold (Section 20) Administrator in Bath employer: Adecco
As a Leasehold (Section 20) Administrator with the Local Authority in Newham, you will be part of a supportive and dynamic work environment that values collaboration and efficiency. The hybrid working model allows for flexibility, while the role offers opportunities for professional growth within the public sector, ensuring that your contributions directly impact the community. With a commitment to employee well-being and development, this position is ideal for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Leasehold (Section 20) Administrator in Bath
✨Get Engaged in Local Politics
Dive into your local council meetings or community boards. These spaces are packed with people who are already in the public sector and might have insider tips on upcoming temporary roles. Plus, you can connect directly with key decision-makers.
✨Stay Alert for Seasonal Recruitment
Many public sector jobs ramp up during certain times of the year, especially around election seasons or local budget planning periods. Keep your eyes peeled for recruitment drives during these windows, as they're prime times for temporary positions.
✨Leverage Online Job Portals
Don’t forget to check government job boards or websites like the local council's site for temporary postings. This is where many roles first get advertised, and applying directly here can speed things up.
✨Tap Into Your University Resources
If you're at university, make the most of your career services to discover opportunities in the public sector. They often have connections with local government employers who are looking for temporary staff and can help you polish your approach.
We think you need these skills to ace Leasehold (Section 20) Administrator in Bath
Some tips for your application 🫡
Emphasise your understanding of public policy:In your application, make sure to highlight any knowledge or experience you have related to public policy, governance or community engagement. Show us how you can contribute to the public sector’s mission, especially if you've worked on relevant projects or initiatives before!
Tailor your CV to the sector's expectations:When crafting your CV, focus on including experiences that showcase your ability to work within government structures or similar environments. Use clear, concise language and consider adding any volunteer work or internships that reflect your commitment to public service.
Show flexibility and willingness to learn:Since this is a temporary role, it’s crucial to convey your adaptability and eagerness to pick up new skills quickly. In your cover letter, let us know how you plan to make the most of this short-term experience and what you hope to learn from it.
Include relevant certificates and training:If you've completed any training or have certifications that are relevant to the role (like public administration, project management, or data analysis), don't forget to mention them. These can really make you stand out in the application process!
How to prepare for a job interview at Adecco
✨Demonstrate Your Commitment to Public Service
In the government and public sector, showing that you're genuinely passionate about serving the community is key. Get ready to share examples where you've contributed to social good or tackled community issues, as this will resonate with interviewers from Adecco.
✨Prepare for Policy and Regulatory Questions
Expect questions about policies, regulations, or recently implemented government initiatives. Brush up on the latest news relating to public sector developments—being informed will help you demonstrate that you're ready to hit the ground running, especially in a temporary role.
✨Flexibility is Your Best Friend
Since this is a temporary role, emphasise your ability to adapt quickly. Share examples where you've successfully taken on new challenges or adjusted to different team dynamics, that'll show Adecco that you’re reliable and can effectively support various projects without a long onboarding process.
✨Prepare to Showcase Teamwork Skills
In the public sector, collaboration is vital. Be ready to discuss past experiences working in teams, especially in diverse environments. Highlight how you've contributed positively to group settings—this could really set you apart from other candidates in this temporary role.
