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- Tasks: Manage building maintenance, coordinate repairs, and support administrative duties.
- Company: Join a well-established law firm with a strong reputation.
- Benefits: Enjoy a competitive salary and excellent benefits in a full-time role.
- Why this job: Be part of a dynamic team and enhance your career in a welcoming workplace.
- Qualifications: Experience in administrative roles and strong IT skills are essential.
- Other info: We prioritise your data privacy and will contact you regarding your application.
The predicted salary is between 28800 - 43200 £ per year.
An exciting opportunity has arisen for an Operations Administrator / Facilities Administrator to join a well-established law firm. This full-time role offers competitive salary and excellent benefits. As the Operations Administrator / Facilities Administrator, you will be responsible for maintaining the premises and supporting various administrative duties to uphold an efficient and welcoming workplace.
You will be responsible for:
- Oversee the maintenance of buildings, equipment, and systems.
- Coordinate inspections, repairs, and contractor activities.
- Act as a liaison between management and external contractors.
- Manage the booking and upkeep of meeting rooms.
- Handle incoming calls with professionalism and promptness.
- Support mailroom activities including courier coordination.
- Maintain accurate records related to legal documents such as wills, deeds, and powers of attorney (LPAs).
- Respond to enquiries from staff and external parties regarding legal documents.
What we are looking for:
- Previously worked as an Office Administrator, Facilities Coordinator, Facilities Assistant, Administrative Assistant, Receptionist, Administrative Support Officer, Workplace Coordinator, Business Support Administrator, Office Services Assistant, Practice Administrator, Office Coordinator or in a similar role.
- Exceptional attention to detail and accuracy.
- Organised and methodical with a sharp eye for detail.
- Competent IT skills, with experience in MS Office.
Apply now for this exceptional Facilities Administrator opportunity to work with a dynamic team and further enhance your career.
Facilities Administrator employer: Additional Resources
Contact Detail:
Additional Resources Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Facilities Administrator. Understanding the nuances of maintaining premises and coordinating inspections will help you speak confidently about your relevant experience during any interviews.
✨Tip Number 2
Network with professionals in the legal sector or facilities management. Engaging with individuals already working in similar roles can provide valuable insights and potentially lead to referrals, which can significantly boost your chances of landing the job.
✨Tip Number 3
Demonstrate your IT skills by being proficient in MS Office and other relevant software. Consider taking a quick online course to brush up on these skills, as showcasing your competence can set you apart from other candidates.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've successfully managed administrative tasks or resolved issues in a workplace setting. Being able to share specific examples will illustrate your capabilities effectively.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to facilities administration or similar roles. Emphasise your organisational skills, attention to detail, and any IT competencies, particularly with MS Office.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your previous roles have prepared you for overseeing maintenance, coordinating inspections, and managing administrative tasks.
Showcase Relevant Skills: In your application, clearly outline your skills that match the job requirements. Mention your experience in handling legal documents, managing bookings, and liaising with contractors, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Facilities Administrator position.
How to prepare for a job interview at Additional Resources
✨Showcase Your Organisational Skills
As a Facilities Administrator, being organised is key. Prepare examples from your previous roles where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the responsibilities of the position.
✨Familiarise Yourself with Legal Documents
Since the role involves maintaining records related to legal documents, brush up on your knowledge of wills, deeds, and powers of attorney. Being able to discuss these confidently will show that you're prepared for the specific demands of the job.
✨Demonstrate Your IT Competence
Make sure to highlight your experience with MS Office and any other relevant software during the interview. You might be asked about how you've used these tools in past roles, so be ready to provide specific examples.
✨Prepare Questions for the Interviewers
Having thoughtful questions ready shows your interest in the role and the company. Ask about the team dynamics, the types of projects you would be involved in, or how success is measured in this position. This can help you stand out as a candidate.
