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- Tasks: Maintain premises and support admin duties for a welcoming workplace.
- Company: Join a well-established law firm in Chichester, West Sussex.
- Benefits: Competitive salary of £22,000 - £26,000 with potential for growth.
- Why this job: Be part of a dynamic team and enhance your career in a professional environment.
- Qualifications: Experience in admin roles with strong attention to detail and IT skills required.
- Other info: Opportunity to manage diverse tasks and liaise with contractors.
The predicted salary is between 22000 - 26000 £ per year.
An exciting opportunity has arisen for a Facilities Assistant to join a well-established law firm.
As the Facilities Administrator, you will be responsible for maintaining the premises and supporting various administrative duties to uphold an efficient and welcoming workplace.
You will be responsible for:
- Oversee the maintenance of buildings, equipment, and systems.
- Coordinate inspections, repairs, and contractor activities.
- Act as a liaison between management and external contractors.
- Manage the booking and upkeep of meeting rooms.
- Handle incoming calls with professionalism and promptness.
- Support mailroom activities including courier coordination.
- Maintain accurate records related to legal documents such as wills, deeds, and powers of attorney (LPAs).
- Respond to enquiries from staff and external parties regarding legal documents.
What we are looking for:
- Previously worked as an Office Administrator, Facilities Coordinator, Facilities Assistant, Administrative Assistant, Receptionist, Workplace Coordinator, Business Support Administrator, Office Services Assistant, Practice Administrator, Office Coordinator or in a similar role.
- Exceptional attention to detail and accuracy.
- Organised and methodical with a sharp eye for detail.
- Competent IT skills, with experience in MS Office.
Apply now for this exceptional Facilities Administrator opportunity to work with a dynamic team and further enhance your career.
Facilities Assistant employer: Additional Resources Recruitment
Contact Detail:
Additional Resources Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Facilities Assistant in a law firm. Understanding the nuances of maintaining legal documents and coordinating with contractors will give you an edge during interviews.
✨Tip Number 2
Network with professionals in the legal and facilities management sectors. Attend local events or join online forums to connect with individuals who can provide insights or even referrals for the role.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will demonstrate your ability to handle the diverse responsibilities of a Facilities Assistant.
✨Tip Number 4
Research the law firm’s culture and values. Tailoring your approach to align with their ethos can help you stand out as a candidate who is not only qualified but also a good fit for their team.
We think you need these skills to ace Facilities Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to facilities management and administrative roles. Use keywords from the job description, such as 'maintenance', 'administrative duties', and 'organised'.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the law firm. Mention specific experiences that demonstrate your attention to detail and organisational skills, and explain why you are a good fit for their team.
Highlight Relevant Skills: In your application, emphasise your IT skills, particularly with MS Office, and any previous experience in similar roles. Provide examples of how you've successfully managed tasks like coordinating repairs or handling enquiries.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Additional Resources Recruitment
✨Showcase Your Organisational Skills
As a Facilities Assistant, being organised is key. Prepare examples from your previous roles where you successfully managed multiple tasks or projects. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Highlight Your Attention to Detail
The role requires exceptional attention to detail. Be ready to discuss specific instances where your meticulous nature made a difference, whether it was in maintaining records or coordinating with contractors.
✨Demonstrate Your IT Competence
Since the job involves using MS Office and other IT tools, brush up on your skills. You might be asked about your experience with these applications, so be prepared to discuss how you've used them effectively in past roles.
✨Prepare Questions for the Interviewers
Having thoughtful questions ready shows your interest in the role and the company. Ask about the team dynamics, the types of projects you might work on, or how success is measured in this position.
