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- Tasks: Manage building maintenance, coordinate repairs, and support administrative duties.
- Company: Join a well-established law firm with a strong reputation.
- Benefits: Enjoy a competitive salary, excellent benefits, and a dynamic work environment.
- Why this job: Be part of a welcoming team that values organisation and attention to detail.
- Qualifications: Previous experience in administrative roles and strong IT skills required.
- Other info: This is a full-time position with opportunities for career enhancement.
The predicted salary is between 28800 - 43200 £ per year.
An exciting opportunity has arisen for an Operations Administrator / Facilities Administrator to join a well-established law firm. This full-time role offers competitive salary and excellent benefits.
As the Operations Administrator / Facilities Administrator, you will be responsible for maintaining the premises and supporting various administrative duties to uphold an efficient and welcoming workplace.
You will be responsible for:
- Oversee the maintenance of buildings, equipment, and systems.
- Coordinate inspections, repairs, and contractor activities.
- Act as a liaison between management and external contractors.
- Manage the booking and upkeep of meeting rooms.
- Handle incoming calls with professionalism and promptness.
- Support mailroom activities including courier coordination.
- Maintain accurate records related to legal documents such as wills, deeds, and powers of attorney (LPAs).
- Respond to enquiries from staff and external parties regarding legal documents.
What we are looking for:
- Previously worked as an Office Administrator, Facilities Coordinator, Facilities Assistant, Administrative Assistant, Receptionist, Administrative Support Officer, Workplace Coordinator, Business Support Administrator, Office Services Assistant, Practice Administrator, Office Coordinator or in a similar role.
- Exceptional attention to detail and accuracy.
- Organised and methodical with a sharp eye for detail.
- Competent IT skills, with experience in MS Office.
Apply now for this exceptional Facilities Administratoropportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Facilities Administrator employer: Additional Resources Ltd
Contact Detail:
Additional Resources Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Facilities Administrator. Understanding the nuances of maintaining premises and coordinating inspections will help you speak confidently about your relevant experience during interviews.
✨Tip Number 2
Network with professionals in the legal sector or facilities management. Attend industry events or join online forums to connect with people who can provide insights into the role and potentially refer you to opportunities at firms like ours.
✨Tip Number 3
Brush up on your IT skills, particularly with MS Office. Being proficient in these tools is crucial for managing records and communications effectively, so consider taking a short course if you feel you need a refresher.
✨Tip Number 4
Prepare examples from your past work that demonstrate your attention to detail and organisational skills. Be ready to discuss how you've successfully managed similar tasks, as this will show your suitability for the role.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly those related to facilities management. Use keywords from the job description to demonstrate your fit for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and organisational skills. Mention specific examples from your previous roles that align with the responsibilities of the Facilities Administrator position.
Highlight IT Competence: Since the role requires competent IT skills, ensure you mention your proficiency in MS Office and any other relevant software. Provide examples of how you've used these tools effectively in past positions.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, as well as ensuring that all information is accurate and clearly presented.
How to prepare for a job interview at Additional Resources Ltd
✨Showcase Your Organisational Skills
As a Facilities Administrator, being organised is key. Prepare examples from your previous roles where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the responsibilities of the position.
✨Familiarise Yourself with Legal Documentation
Since the role involves maintaining records related to legal documents, brush up on your knowledge of wills, deeds, and powers of attorney. Being able to discuss these topics confidently will show your preparedness and understanding of the job requirements.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as dealing with a maintenance issue or coordinating with contractors. Think through potential scenarios and how you would approach them, highlighting your problem-solving skills.
✨Demonstrate Your IT Competence
Since the role requires competent IT skills, be ready to discuss your experience with MS Office and any other relevant software. You might even want to mention specific tasks you've accomplished using these tools to illustrate your proficiency.
