At a Glance
- Tasks: Manage the office environment, ensuring it’s organised and professional for everyone.
- Company: Join a dynamic team focused on creating a welcoming workplace.
- Benefits: Competitive salary, flexible hours, and opportunities for personal growth.
- Other info: Great chance to develop your career in a supportive environment.
- Why this job: Be the backbone of our office, making a real difference every day.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
The Office & Facilities Manager is responsible for the smooth, professional and organised running of the POD Head Office. The role owns the physical environment, presentation standards and routine oversight of contractors and office operations.
- Ensure the Head Office is consistently organised, professional and well maintained.
- Conduct routine walk-throughs and proactively address presentation or maintenance issues.
- Coordinate repairs and liaise with landlords or managing agents.
- Oversee cleaning standards and contractor performance.
- Manage ordering of stationery and office/kitchen supplies.
- Coordinate deliveries and courier shipments.
- Support routine health and safety checks and ensure compliance notices are visible.
- Ensure meeting rooms are prepared, tidy and fully functional.
- Clear and reset rooms following meetings.
- Oversee catering arrangements and set-up where required.
- Ensure all guests experience a professional and welcoming environment.
- Maintain reception and communal areas to a consistently high standard.
- Support logistical laptop set-up for new starters in coordination with the IT provider.
- Maintain oversight of company laptop allocation and returns.
- Keep basic asset records for office-based equipment.
- Build and develop relationships with key stakeholders.
- Event management, planning & delivery including quarterly socials, company conferences, Xmas parties etc.
- Basic diary management of those attending and setting up meetings.
- Support activities associated with attendance at professional events.
- Occasional attendance at meetings if requested to help take actions to be distributed and then followed up.
Experience: Experience in office or facilities management. Confident managing contractors and suppliers.
Skills & Knowledge: Strong organisational and routine management skills. Able to work independently. High attention to detail. Good IT skills including Excel, Word and PowerPoint to support tasks.
Other Requirements: Must evidence the right to work in the UK. Must be able to travel to their designated place of work.
Personal Specification: Attributes & Behaviours:
- High Standards: delivers work that is accurate, and consistently to a high standard.
- Accountability: takes ownership, acts with integrity and follows things through.
- Clarity & Trust: takes responsibility for their own contributions.
- Communication: communicates with confidence and credibility, adapting style to the audience.
- Problem-Solving: approaches challenges with practical solutions with a focused mindset.
- Learning Mindset: actively seeks feedback and applies learning to improve performance.
- Positive Energy: brings resilience, drive, and a constructive attitude to everyday challenges.
- Flexibility & Agility: takes on additional duties when required and adapts to changing priorities.
Office & Facilities Manager in Borehamwood employer: Addition Solutions Ltd
As an Office & Facilities Manager at our POD Head Office, you will thrive in a dynamic and supportive work environment that prioritises professionalism and high standards. We offer a culture of collaboration and growth, with opportunities for personal development and engagement in exciting company events. Located in a vibrant area, our office ensures a welcoming atmosphere for both employees and visitors, making it an excellent place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Facilities Manager in Borehamwood
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office & Facilities Manager role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. When you apply through our website, make sure to highlight how your skills align with their needs. Show them you’re not just another candidate, but the perfect fit!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on showcasing your organisational skills and attention to detail, as these are key for the Office & Facilities Manager role.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. Remind them of your enthusiasm for the role and how you can contribute to maintaining high standards at their office.
We think you need these skills to ace Office & Facilities Manager in Borehamwood
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in office and facilities management. We want to see how your skills align with the responsibilities listed in the job description, so don’t hold back!
Show Off Your Organisational Skills:Since this role is all about keeping things organised, give us examples of how you've successfully managed office operations in the past. We love a good story about how you tackled a tricky situation or improved processes!
Be Professional Yet Approachable:While we appreciate professionalism, we also value a friendly vibe. Make sure your application reflects your personality—show us that you can create a welcoming environment for guests and colleagues alike.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Addition Solutions Ltd
✨Know Your Space
Familiarise yourself with the office layout and facilities before the interview. This shows you’re proactive and understand the importance of a well-organised environment, which is key for the Office & Facilities Manager role.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed office operations or facilities in the past. Highlight your attention to detail and ability to maintain high standards, as these are crucial for the position.
✨Communicate Clearly
Practice articulating your thoughts clearly and confidently. Since communication is vital for this role, be ready to demonstrate how you adapt your style to different audiences, whether it’s contractors or team members.
✨Problem-Solving Scenarios
Be prepared to discuss specific challenges you've faced in previous roles and how you resolved them. This will showcase your problem-solving skills and your ability to approach challenges with practical solutions.
