At a Glance
- Tasks: Coordinate travel logistics for a dynamic team, ensuring smooth journeys and stress-free experiences.
- Company: Join Adapty, a fast-growing SaaS company revolutionising mobile app revenue.
- Benefits: Enjoy competitive pay, flexible remote work, and perks like education reimbursements.
- Other info: Work in a vibrant environment with opportunities for personal and professional growth.
- Why this job: Be the key player in making travel seamless for a passionate team.
- Qualifications: 2+ years in travel management and strong attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
At Adapty, we make it easy for mobile apps to manage in‑app purchases and paywalls. We power 20K+ apps, process $2B+ in subscriptions every year, and have been growing fast for the last four years. Our mission is simple: help every app unlock its full revenue potential. We are a team of 210+ passionate, product‑driven people who love solving big challenges. Backed by top investors like 500 Startups and Surface Ventures, we are building one of mobile’s fastest-growing SaaS companies and aiming for number one worldwide.
We're looking for a Travel Coordinator to own all travel logistics across the company. This isn't an event planning role — it's the person who makes sure everyone gets where they need to be, on time, without stress, and within budget. You’ll work closely with the HR and events team and report to the HR Lead.
What You’ll Do
- Book flights, trains, and transfers for employees (events, offsites, conferences, business trips)
- Handle hotel and accommodation sourcing
- Individual and group bookings, vendor negotiations
- Manage visa support end‑to‑end: document collection, application submission, status tracking (especially relevant for CIS passport holders traveling to EU/Asia)
- Maintain a travel tracker — dates, people, statuses, budgets
- Handle last‑minute changes, cancellations, and travel emergencies
- Work with corporate payment tools and process expense reports
- Manage relationships with travel agencies, venues, and transfer providers
What We’re Looking For
- 2+ years in travel management, event operations, or back‑office coordination
- Solid understanding of visa requirements for CIS citizens across key destinations
- Ability to juggle multiple requests simultaneously without dropping details
- Comfortable with Google Sheets / Notion for tracking; messengers for day‑to‑day coordination
- Strong attention to detail — you double‑check before you send
- Russian: working level; English: sufficient for vendor and hotel correspondence
- Ready for uneven workload: intense during event seasons, calmer in between
Nice to Have
- Experience supporting teams of 200+ people
- Knowledge of corporate offsite venues across EU, UAE, or Asia
What’s in it for you
- Strong product with industry‑best metrics. Adapty is among the top 5 fastest‑growing SaaS companies.
- Exceptional compensation directly tied to your results.
- Direct communication and ownership. No bureaucracy, no politics, just impact.
- Flexible remote work. Join us from anywhere or work onsite in our Belgrade or London offices.
- Additional benefits include education and sports reimbursements, laptop coverage, PTO, and more.
Travel Coordinator employer: Adapty
At Adapty, we pride ourselves on being an exceptional employer that fosters a dynamic and inclusive work culture. As a Travel Coordinator, you'll enjoy the flexibility of remote work or the option to join us in our vibrant Belgrade or London offices, while benefiting from competitive compensation linked to your performance, comprehensive support for your professional growth, and a strong emphasis on employee well-being through various perks such as education reimbursements and generous PTO. Join our passionate team and make a meaningful impact in one of mobile's fastest-growing SaaS companies.
StudySmarter Expert Advice🤫
We think this is how you could land Travel Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want to see that you’re genuinely interested in Adapty and our mission. Think about how your skills as a Travel Coordinator can contribute to our growth and success.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources to get comfortable answering common questions. We want to see your personality shine through, so don’t be afraid to show us who you are!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Travel Coordinator
Some tips for your application 🫡
Show Your Travel Expertise:Make sure to highlight your experience in travel management or event operations. We want to see how you've handled logistics in the past, so share specific examples that demonstrate your skills in booking and managing travel arrangements.
Be Detail-Oriented:Since this role requires a strong attention to detail, make sure your application is free from typos and errors. We appreciate candidates who double-check their work, so show us you can do the same in your written application!
Familiarise Yourself with Visa Requirements:Given the importance of visa support in this role, it’s a good idea to mention any knowledge you have about visa requirements for CIS citizens. This will show us that you understand the complexities of international travel.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Adapty!
How to prepare for a job interview at Adapty
✨Know Your Travel Logistics
Familiarise yourself with the travel logistics that Adapty handles. Understand the nuances of booking flights, trains, and accommodations, and be ready to discuss your past experiences in managing these aspects. Highlight any specific tools or systems you've used to streamline travel processes.
✨Showcase Your Attention to Detail
Since this role requires a strong attention to detail, prepare examples that demonstrate how you've successfully managed multiple travel requests without missing a beat. Be ready to explain how you double-check your work and ensure everything is in order before finalising bookings.
✨Understand Visa Requirements
Brush up on visa requirements for CIS citizens travelling to key destinations, as this is crucial for the role. If you have experience handling visa applications, share specific instances where you navigated complex requirements or helped someone through the process.
✨Be Ready for Flexibility
Adapty's workload can vary significantly, especially during event seasons. Prepare to discuss how you've managed fluctuating workloads in the past and your strategies for staying organised and calm under pressure. This will show that you're adaptable and ready for the challenges ahead.
