At a Glance
- Tasks: Support our Manhattan Facilities team with high-level administrative tasks and office management.
- Company: Join ADAPT Community Network, a leader in creating inclusive environments.
- Benefits: Earn $18.99/hour plus industry-leading benefits for full-time employees.
- Other info: Diverse candidates are encouraged to apply for this inclusive opportunity.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: 3-5 years of admin experience; strong organisational and communication skills required.
The predicted salary is between 18.99 - 18.99 £ per hour.
We are currently looking for an Administrative Assistant to support our Manhattan Facilities team.
This would be a full-time, Monday-Friday, opportunity based out of our Columbus Circle location, supporting our Regional Director and the facilities department.
SUMMARY
Under the direction of program leadership, the Administrative Assistant IV serves as an administrative professional and “office manager” for departmental operations.
This role provides high-level administrative support to the Program Director and leadership team, ensures smooth day-to-day office operations, and supervises other administrative assistants within the department, if applicable.
The Administrative Assistant IV is responsible for coordinating workflows, overseeing clerical processes, and ensuring efficiency, accuracy, and excellent customer service in support of ADAPT’s mission.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties and responsibilities of the Administrative Assistant IV will include, but are not limited to, the following:
- Provides supervision, coaching, and mentoring to administrative assistants, if applicable.
- Oversees general office operations, including scheduling, supplies, recordkeeping, and facilities-related administrative tasks.
- Provides high-level administrative support to the Program Director and leadership team, including calendar management, meeting preparation, and correspondence.
- Greets and assists visitors, staff, families, and persons supported with professionalism, respect, and confidentiality.
- Answers and screens calls, emails, and inquiries; ensures timely and accurate responses or referrals.
- Coordinates and tracks staff attendance, leave requests, and timekeeping records; verifies accuracy for payroll submission.
- Maintains and organizes departmental filing systems, ensuring records are accurate, accessible, and compliant with organizational requirements.
- Oversees the preparation and submission of purchase requisitions, monitors delivery of supplies and equipment, and reconciles packing slips/invoices with Purchasing.
- Manages petty cash and reimbursement processes, maintaining accurate records and ensuring accountability.
- Coordinates and assists with department communications, including preparing reports, memos, and presentations.
- Supports the organization of meetings, trainings, and events; prepares materials, arranges logistics, and ensures effective execution.
- Provides orientation and on-the-job training for new administrative staff to ensure consistency in office procedures and standards.
- Collaborates with other administrative assistants and departments on cross-functional assignments.
- Ensures compliance with modern office procedures, organizational policies, and confidentiality standards.
- Performs other related duties and special projects, as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- High School Diploma or GED required; some college or secretarial/administrative coursework preferred.
- Minimum of 3–5 years of progressively responsible administrative experience; prior supervisory experience strongly preferred.
- Strong knowledge of modern office practices, business correspondence, and record-keeping systems.
- Proficiency with Microsoft Office Suite (Word, Excel, Power Point, Outlook) and comfort with virtual collaboration tools (e. g., Zoom, Teams).
- Excellent organizational skills with the ability to manage multiple priorities and deadlines.
- Strong interpersonal and communication skills, both written and verbal.
- Ability to handle sensitive information with the highest level of discretion and confidentiality.
- Strong problem-solving skills and ability to work independently with minimal supervision.
- Commitment to modeling ADAPT’s values of inclusion, respect, and collaboration.
COMPENSATION
$18.99/hour + Industry-Leading Benefits for all full-time employees.
ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees.
Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.
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Administrative Assistant IV - Manhattan (M-F, 9AM-5PM) in London employer: ADAPT Community Network
ADAPT Community Network is an exceptional employer, dedicated to empowering individuals with developmental disabilities while fostering a supportive and inclusive work environment. Located in Manhattan, our Preschool Director of Education Program Services will benefit from industry-leading compensation and comprehensive benefits, alongside ample opportunities for professional growth and development. Join a passionate team that values diversity, equity, and collaboration, ensuring that both employees and the people we support can thrive authentically.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant IV - Manhattan (M-F, 9AM-5PM) in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at ADAPT Community Network!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at ADAPT Community Network.
We think you need these skills to ace Administrative Assistant IV - Manhattan (M-F, 9AM-5PM) in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at ADAPT Community Network. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to ADAPT Community Network and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at ADAPT Community Network. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to ADAPT Community Network's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at ADAPT Community Network
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with ADAPT Community Network.
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Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at ADAPT Community Network will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
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Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact ADAPT Community Network and how you would contribute to adapting HR strategies.
