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- Tasks: Support the buying team with admin and sample management duties.
- Company: Join Adanola, a brand on a mission to become everyone's everyday uniform.
- Benefits: Enjoy flexible work, 33 days holiday, private medical insurance, and a generous staff discount.
- Why this job: Be part of a dynamic team, develop your skills, and make an impact in fashion.
- Qualifications: Previous buying admin experience or relevant coursework in fashion is essential.
- Other info: Opportunity to grow in a supportive environment with a focus on people and product.
The predicted salary is between 28800 - 43200 £ per year.
Application Deadline: 28 February 2026
Department: Product
Location: Manchester
Description
We\’re looking for a Buying Admin Assistant to join our wonderful Product team 🙌
Our Buying Admin Assistant will be there to support the buying team with all admin and sample management duties, as well as working alongside Buyers, Designers and Merchandisers to deliver balanced and exciting ranges for all areas of the Adanola Brand. You’ll be integral to the day-to-day running of the Buying team through high levels of organisation and a great work ethic.
Key Responsibilities
- Weekly order chases for the team. Ensure all chases are followed up with conversations with suppliers over the phone to keep relationships strong.
- Working closely with their Assistant Buyer and advising if any issues the come to light from order chases seeking further assistance from their AB.
- Working closely with the Merchandising in order to hit newness options booked each week/month. It’s good to keep communicating with them to let them know samples received and approvals etc.
- Manage all production samples, collecting and managing the post samples that come in for your team is a key part of the role.
- Fitting newness production samples on fit models daily, checking they’re commercially acceptable on the body as well as checking the colours are what you ordered, details are as requested etc.
- Answering supplier queries and directing them to the Buyer/AB if you need to.
- Proactive in building and maintaining supplier relationships so you know you can get the best favours out of them when you need them!
- Answering warehouse queries regarding stock and advising what to do with particular issues. Do we need to relabel in house or is the stock completely not what you asked for?
- Organise the sign off rail in order of your buyers requirements.
- Raise PO’s correctly paying close attention to detail to important factors, such as fabric compositions, spelling, sell prices etc.
- Clear understanding of range plans and columns, familiarising yourself over time with all the different columns and cells.
Skills, Knowledge and Expertise
- Previous experience within a Buying Admin role is essential (placement year or internship experience will be considered)
- BA or equivalent qualification in a fashion related course, preferably Buying.
- Demonstrate an understanding of Adanola’s customer profile & product offering.
- Excellent administration skills, able to prioritise multiple deadlines and manage time efficiently.
- Confident relationship builder who demonstrates strong communication skills to maintain and develop stakeholder relations.
- Quick learner, highly organised, excellent attention to detail and excels in fast-paced environments.
- Positive can-do attitude, ability to work within a team but also independently, taking ownership of tasks and responsibilities using problem solving skills and initiative.
- Proficient and confident user in Microsoft Office, Word, Excel, and Outlook.
Why Adanola?
We\’re on a mission to becoming everybody\’s everyday uniform and we need great people with great attitudes to help work towards that. Adanola genuinely cares about the people we employ and as we grow will continue to always put People, Product and Profit, in that order. We\’re just getting started so you need to be ready to roll your sleeves up and get stuck in but in the most exciting and challenging way.
Benefits
- Business-wide bonus structure
- Private Medical Insurance
- Flexible workplace (3 days a week in our Manchester office)
- 33 days holiday (inclusive of Bank Holidays)
- Day off on your Birthday
- 50% staff discount
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Buying Admin Assistant employer: Adanola
Contact Detail:
Adanola Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buying Admin Assistant
✨Tip Number 1
Familiarise yourself with Adanola's product range and customer profile. Understanding the brand's ethos and what they offer will help you demonstrate your passion for the role during any conversations or interviews.
✨Tip Number 2
Network with professionals in the buying and fashion industry. Attend relevant events or join online forums to connect with people who can provide insights or even refer you to opportunities within Adanola.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel. Being proficient in these tools is crucial for managing data and reports effectively, which is a key part of the Buying Admin Assistant role.
✨Tip Number 4
Prepare to discuss your previous experience in buying admin roles. Think of specific examples where you've demonstrated strong organisational skills and effective communication, as these are essential for the position.
We think you need these skills to ace Buying Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in buying administration. Emphasise any previous roles where you managed samples, liaised with suppliers, or worked closely with a buying team.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the Adanola brand. Mention specific skills that align with the job description, such as your organisational abilities and experience in managing supplier relationships.
Showcase Your Skills: Highlight your proficiency in Microsoft Office, especially Excel, as this is crucial for the role. Provide examples of how you've used these tools in past positions to manage data or streamline processes.
Demonstrate Your Understanding of the Brand: Research Adanola's customer profile and product offerings. In your application, mention how your values align with the company's mission and how you can contribute to their goal of becoming everybody's everyday uniform.
How to prepare for a job interview at Adanola
✨Showcase Your Organisational Skills
As a Buying Admin Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed multiple tasks or deadlines in the past. Highlight your ability to prioritise and keep everything running smoothly.
✨Demonstrate Strong Communication Abilities
Since you'll be liaising with suppliers and team members, it's crucial to show that you can communicate effectively. Prepare to share instances where you've successfully built relationships or resolved issues through clear communication.
✨Familiarise Yourself with Adanola's Brand
Understanding Adanola’s customer profile and product offering will set you apart. Do some research on their current ranges and be ready to discuss how you can contribute to their mission of becoming everybody's everyday uniform.
✨Highlight Your Attention to Detail
Attention to detail is vital in this role, especially when raising POs and managing samples. Be ready to provide examples of how your meticulous nature has benefited previous projects or roles, ensuring accuracy in your work.
