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For Companies At a Glance
- Tasks: Support senior management with meetings, travel, and personal tasks while maintaining organisation.
- Company: Join Adam Management Holdings, a dynamic firm managing international organisations in London.
- Benefits: Enjoy flexible hours, travel opportunities, and a competitive salary of £45k - £60k.
- Why this job: Be part of a fast-paced environment where your organisational skills shine and relationships flourish.
- Qualifications: Experience in high-pressure situations, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Preferred language is Arabic; must be adaptable and polished.
The predicted salary is between 39000 - 52000 £ per year.
This is a full-time role as an Executive Assistant to an individual at Adam Management Holdings, located in the London Area, United Kingdom. The ideal candidate will provide comprehensive support to an individual who runs various international organisations, ensuring their professional and personal tasks are managed efficiently. This role demands exceptional organisational skills, a bubbly personality, and the ability to handle high-pressure situations with grace and flexibility. Looking to recruit immediately.
Key responsibilities
- Meeting and Client Relations: Accompany the individual to meetings, ensuring all necessary documents and materials are prepared. Exhibit a bubbly and engaging personality to facilitate positive interactions with clients and business partners. Act as a liaison between the individual and their contacts, ensuring effective communication and relationship management. Take detailed notes during meetings and provide concise summaries and follow-up actions.
- Personal and professional management: Schedule and manage personal and professional appointments, ensuring optimal time management. Coordinate travel arrangements, including flights, accommodations, and itineraries. Manage personal finances, including bill payments, banking, and budgeting. Oversee household management, including staff schedules, maintenance, and inventory.
- Organisational excellence: Maintain a high level of organisation in all tasks, ensuring the individual's schedule is always up-to-date. Prepare and manage correspondence, emails, and documentation with precision and confidentiality. Organise and manage professional engagements, meetings, and events, ensuring seamless execution.
- Lifestyle Management: Arrange and coordinate luxury lifestyle services, including reservations at exclusive restaurants, private events, and personal shopping. Plan and execute special events, parties, and celebrations. Manage and coordinate philanthropic activities and charitable donations. Stay updated on luxury trends, high-end products, and exclusive services.
- Administrative duties: Maintain and update a comprehensive contact database. Handle incoming calls and direct them appropriately. Prepare reports, presentations, and summaries as required. Ensure all personal and professional documentation is organised and easily accessible.
The Candidate
- Experience: Proven track record of managing high-pressure situations with grace and efficiency. Ability to process and summarise information quickly and proficiency in shorthand or real-time transcription.
- Skills: Exceptional organisational and multitasking abilities. Strong interpersonal and communication skills. Proficient in Microsoft Office Suite and other relevant software. Ability to maintain confidentiality and discretion at all times. Knowledge of luxury brands, services, and high-end lifestyle trends. Ability to build positive relationships. High level of professionalism and integrity. Adaptable and able to handle a dynamic and fast-paced environment. Detail-oriented with a proactive approach to problem-solving. Polished and presentable demeanour.
- Preferred Language: Arabic.
Working conditions: Flexible working hours, including evenings and weekends. Travel may be required, both domestically and internationally, to accompany the individual on business and leisure trips.
Compensation: ~45k - 60k salary based on experience.
Contact Detail:
Adam Management Holdings Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Pa to Senior Management
✨Tip Number 1
Network with professionals in the executive assistant field, especially those who have experience working with senior management. Attend industry events or join relevant online groups to connect with individuals who can provide insights and potentially refer you to opportunities.
✨Tip Number 2
Familiarise yourself with the luxury lifestyle sector, as this role requires knowledge of high-end brands and services. Follow luxury lifestyle blogs, subscribe to relevant magazines, and engage with social media content that showcases trends in this area.
✨Tip Number 3
Practice your organisational skills by managing a mock schedule or planning an event. This will not only help you refine your abilities but also give you concrete examples to discuss during interviews about how you handle multiple tasks efficiently.
✨Tip Number 4
Prepare for potential interview scenarios by role-playing common situations an executive assistant might face, such as handling last-minute changes or managing conflicting priorities. This will help you demonstrate your problem-solving skills and adaptability during the interview process.
We think you need these skills to ace Executive Assistant / Pa to Senior Management
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and experience in high-pressure environments. Include specific examples of how you've managed schedules, coordinated travel, or handled client relations.
Craft a Compelling Cover Letter: In your cover letter, express your bubbly personality and enthusiasm for the role. Mention your ability to maintain confidentiality and discretion, as well as your knowledge of luxury brands and services.
Showcase Relevant Skills: Emphasise your proficiency in Microsoft Office Suite and any other relevant software. Highlight your strong interpersonal and communication skills, as these are crucial for liaising with clients and managing relationships.
Prepare for the Interview: If invited for an interview, be ready to discuss how you handle high-pressure situations and provide examples of your multitasking abilities. Research Adam Management Holdings to demonstrate your interest and understanding of their operations.
How to prepare for a job interview at Adam Management Holdings
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. Highlight any tools or methods you use to keep everything on track.
✨Demonstrate Your Interpersonal Skills
This role requires a bubbly personality and strong communication skills. Be ready to discuss how you've built positive relationships with clients or colleagues in the past. Consider sharing a story that illustrates your ability to connect with others.
✨Prepare for High-Pressure Scenarios
The job involves handling high-pressure situations gracefully. Think of a time when you faced a challenging situation and how you managed it. Be prepared to explain your thought process and the outcome during the interview.
✨Familiarise Yourself with Luxury Trends
Since the role involves lifestyle management, having knowledge about luxury brands and high-end services will set you apart. Research current trends and be ready to discuss them, showing your enthusiasm for the lifestyle aspect of the position.
