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For Companies At a Glance
- Tasks: Support a high-profile individual with meetings, travel, and personal management tasks.
- Company: Join Adam Management Holdings, a dynamic firm managing international organisations.
- Benefits: Enjoy flexible hours, competitive salary, and opportunities for travel.
- Why this job: Be part of an exciting role that blends professionalism with luxury lifestyle management.
- Qualifications: Experience in high-pressure environments and strong organisational skills are essential.
- Other info: Arabic language skills preferred; must be adaptable and detail-oriented.
The predicted salary is between 39000 - 52000 £ per year.
This is a full-time role as an Executive Assistant to an individual at Adam Management Holdings, located in the London Area, United Kingdom. The ideal candidate will provide comprehensive support to an individual who runs various international organisations, ensuring their professional and personal tasks are managed efficiently. This role demands exceptional organisational skills, a bubbly personality, and the ability to handle high-pressure situations with grace and flexibility. Looking to recruit immediately.
Key responsibilities
- Meeting and Client Relations: Accompany the individual to meetings, ensuring all necessary documents and materials are prepared. Exhibit a bubbly and engaging personality to facilitate positive interactions with clients and business partners. Act as a liaison between the individual and their contacts, ensuring effective communication and relationship management. Take detailed notes during meetings and provide concise summaries and follow-up actions.
- Personal and professional management: Schedule and manage personal and professional appointments, ensuring optimal time management. Coordinate travel arrangements, including flights, accommodations, and itineraries. Manage personal finances, including bill payments, banking, and budgeting. Oversee household management, including staff schedules, maintenance, and inventory.
- Organisational excellence: Maintain a high level of organisation in all tasks, ensuring the individual's schedule is always up-to-date. Prepare and manage correspondence, emails, and documentation with precision and confidentiality. Organise and manage professional engagements, meetings, and events, ensuring seamless execution.
- Lifestyle Management: Arrange and coordinate luxury lifestyle services, including reservations at exclusive restaurants, private events, and personal shopping. Plan and execute special events, parties, and celebrations. Manage and coordinate philanthropic activities and charitable donations. Stay updated on luxury trends, high-end products, and exclusive services.
- Administrative duties: Maintain and update a comprehensive contact database. Handle incoming calls and direct them appropriately. Prepare reports, presentations, and summaries as required. Ensure all personal and professional documentation is organised and easily accessible.
The Candidate
- Experience: Proven track record of managing high-pressure situations with grace and efficiency. Ability to process and summarise information quickly and proficiency in shorthand or real-time transcription.
- Skills: Exceptional organisational and multitasking abilities. Strong interpersonal and communication skills. Proficient in Microsoft Office Suite and other relevant software. Ability to maintain confidentiality and discretion at all times. Knowledge of luxury brands, services, and high-end lifestyle trends. Ability to build positive relationships. High level of professionalism and integrity. Adaptable and able to handle a dynamic and fast-paced environment. Detail-oriented with a proactive approach to problem-solving. Polished and presentable demeanour.
Preferred Language: Arabic.
Working conditions: Flexible working hours, including evenings and weekends. Travel may be required, both domestically and internationally, to accompany the individual on business and leisure trips.
Compensation: 45k - 60k salary based on experience.
Executive and Personal Assistant (London Area) employer: Adam Management Holdings
Contact Detail:
Adam Management Holdings Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive and Personal Assistant (London Area)
✨Tip Number 1
Network with professionals in the executive assistant field, especially those who have experience working with high-profile individuals. Attend industry events or join relevant online groups to connect with others and gain insights into what it takes to excel in this role.
✨Tip Number 2
Familiarise yourself with luxury brands and high-end lifestyle trends, as this knowledge will be crucial in managing the personal and professional tasks of the individual you'll be assisting. Consider following luxury lifestyle blogs or social media accounts to stay updated.
✨Tip Number 3
Practice your organisational skills by managing a mock schedule or planning an event. This will not only help you refine your multitasking abilities but also give you concrete examples to discuss during interviews about how you handle high-pressure situations.
✨Tip Number 4
Prepare to demonstrate your communication skills by engaging in role-play scenarios where you act as a liaison between an executive and their contacts. This will help you articulate your approach to relationship management and showcase your bubbly personality.
We think you need these skills to ace Executive and Personal Assistant (London Area)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an Executive and Personal Assistant. Emphasise your organisational skills, ability to manage high-pressure situations, and any experience in client relations.
Craft a Compelling Cover Letter: Write a cover letter that showcases your bubbly personality and strong interpersonal skills. Mention specific examples of how you've successfully managed similar roles or tasks in the past, particularly in high-pressure environments.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and any other relevant software. Also, mention your ability to maintain confidentiality and your knowledge of luxury brands and services, as these are key for this role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished and presentable application reflects your attention to detail, which is crucial for the role of an Executive and Personal Assistant.
How to prepare for a job interview at Adam Management Holdings
✨Showcase Your Organisational Skills
As an Executive and Personal Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Your Interpersonal Skills
This role requires a bubbly personality and strong communication skills. Be ready to discuss how you've built positive relationships in previous roles, and consider sharing anecdotes that showcase your ability to engage with clients and colleagues effectively.
✨Prepare for High-Pressure Scenarios
The job involves handling high-pressure situations gracefully. Think of specific instances where you've had to remain calm under pressure, and be prepared to explain how you managed those situations while maintaining professionalism.
✨Familiarise Yourself with Luxury Trends
Knowledge of luxury brands and high-end lifestyle trends is essential for this position. Do some research on current luxury trends and be ready to discuss them during the interview, demonstrating your understanding of the market and its clientele.
