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For Companies At a Glance
- Tasks: Support bid processes and manage documentation for two exciting companies.
- Company: Join ADACTION, a dynamic team focused on growth in leisure and construction.
- Benefits: Enjoy competitive salary, 25 days holiday, hybrid working, and ongoing training.
- Why this job: Be part of a collaborative environment that values your contributions and supports your career growth.
- Qualifications: Ideal candidates have experience in bid administration and strong organisational skills.
- Other info: This is an entry-level position perfect for high school and college students.
The predicted salary is between 36000 - 60000 £ per year.
ADACTION Northamptonshire, England, United Kingdom
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ADACTION Northamptonshire, England, United Kingdom
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About The Role
We are seeking a highly organised and proactive Bid Administrator to support the bid and tender process across two dynamic companies Russell Play and Wicksteed Leisure. You will be instrumental in managing pre-tender and post-award PQQs, maintaining bid documentation, and ensuring smooth coordination across teams to help secure new business opportunities. You will play a key role in supporting growth through effective bid management, working in a collaborative environment that values your contribution.
Location: Kettering/Hybrid
Contract type: Full time, Permanent
Reports to: Bid Team Leader
About The Role
We are seeking a highly organised and proactive Bid Administrator to support the bid and tender process across two dynamic companies Russell Play and Wicksteed Leisure. You will be instrumental in managing pre-tender and post-award PQQs, maintaining bid documentation, and ensuring smooth coordination across teams to help secure new business opportunities. You will play a key role in supporting growth through effective bid management, working in a collaborative environment that values your contribution.
Key Responsibilities
Coordinate and complete pre-tender and post-award Pre-Qualification Questionnaires (PQQs) for both companies
Organise, manage, and maintain bid and tender files, ensuring all documentation is up-to-date and compliant
Liaise with internal teams across Russell Play and Wicksteed Leisure to gather required information and documentation
Support the bid team in preparing and submitting timely, accurate, and professional bid responses
Maintain a clear and efficient filing system for all tender and contract documentation
Monitor deadlines and ensure timely submission of all bid-related paperwork
Assist in post-award contract documentation and compliance monitoring
Support continuous improvement of bid processes and templates
Skills And Experience
Proven experience in a bid administration or similar role, ideally in construction, leisure, or manufacturing sectors
Strong organisational skills with excellent attention to detail
Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with document management systems
Excellent communication and interpersonal skills
Ability to manage multiple tasks and work under pressure to meet deadlines
Self-motivated and able to work independently as well as part of a team
Experience working across multiple companies or departments is a plus
What We Offer
Competitive salary
25 days holiday + bank holidays
Ongoing training and development
Discounts and offers through our HRM system
Hybrid working
Wicksteed Leisure Ltd and Russell Leisure Ltd are an equal opportunities employer. Applicants will not be excluded on the grounds of sex, gender reassignment, pregnancy, maternity, race, marital status, disability, age, religion, belief, or sexual orientation.
You may also have experience in the following roles: Tender Administrator, Proposal Coordinator, Business Development Administrator, Commercial Administrator, Contracts Administrator, Procurement Administrator, Sales Support Administrator, etc.
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Seniority level
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Seniority level
Entry level
Employment type
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Employment type
Contract
Job function
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Information Technology
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Industries
Transportation, Logistics, Supply Chain and Storage
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Bid Administrator employer: ADACTION
Contact Detail:
ADACTION Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Administrator
✨Tip Number 1
Familiarise yourself with the bid and tender processes specific to the construction and leisure sectors. Understanding the nuances of these industries will help you speak confidently about your knowledge during interviews.
✨Tip Number 2
Network with professionals in the bid administration field, especially those who have experience with companies like Russell Play and Wicksteed Leisure. Engaging with industry contacts can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Showcase your organisational skills by preparing a mock bid document or presentation. This will not only demonstrate your capabilities but also give you practical experience that you can discuss during your interview.
✨Tip Number 4
Research ADACTION and its subsidiaries thoroughly. Understanding their recent projects and business goals will allow you to tailor your conversation and show genuine interest in contributing to their success.
We think you need these skills to ace Bid Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in bid administration or similar roles. Emphasise your organisational skills, attention to detail, and any experience with PQQs or tender processes.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the companies involved. Mention specific skills that align with the job description, such as your ability to manage multiple tasks and work under pressure.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any document management systems. Provide examples of how you've used these tools in previous roles to support bid management.
Showcase Team Collaboration: Since the role involves liaising with internal teams, include examples of past experiences where you successfully collaborated with others. This will demonstrate your ability to work effectively in a team-oriented environment.
How to prepare for a job interview at ADACTION
✨Showcase Your Organisational Skills
As a Bid Administrator, being organised is key. Prepare examples of how you've successfully managed documentation and deadlines in previous roles. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Familiarise Yourself with PQQs
Since the role involves managing Pre-Qualification Questionnaires (PQQs), make sure you understand what they entail. Research common questions and best practices for completing them, so you can discuss your experience confidently during the interview.
✨Highlight Your Teamwork Experience
The job requires liaising with various teams. Be ready to share specific instances where you've collaborated effectively with others, especially in a bid or tender context. This will show that you can thrive in a collaborative environment.
✨Demonstrate Your Attention to Detail
Attention to detail is crucial for this role. Bring along examples of how your meticulous nature has positively impacted your work, such as catching errors in documents or improving filing systems. This will reinforce your suitability for the position.
