At a Glance
- Tasks: Coordinate weddings and events, ensuring exceptional experiences for guests.
- Company: Established hotel and events venue in Worcestershire.
- Benefits: Competitive salary, hands-on experience, and skill development.
- Other info: Flexible hours with opportunities for growth in a dynamic environment.
- Why this job: Be part of memorable celebrations and enhance your hospitality skills.
- Qualifications: Passion for hospitality, strong organisational skills, and previous event experience preferred.
The predicted salary is between 31500 - 31500 £ per year.
Location: Worcestershire
Salary: £28,000 – £31,500 per annum, depending on experience
Vacancy Type: Permanent, Full Time
Working Hours: 40 hours per week, including evenings, weekends and bank holidays
We are an established hotel and events venue in Worcestershire, hosting a wide range of weddings, private celebrations, corporate functions, tribute nights and seasonal events throughout the year. We are looking for an enthusiastic, organised and hands-on Wedding and Events Operations Coordinator to join our team and play a key role in delivering exceptional experiences for our guests.
The Role
This varied role spans the full event journey: client enquiries and venue showrounds, planning meetings, detailed function sheets and on-the-day coordination. You will manage suppliers, timings and operational preparations, taking ownership to ensure events run smoothly. This is not a purely office-based planning position. You will be visible on the floor, work closely with hotel departments and assist with wider hospitality operations when required.
Key Responsibilities
- Wedding & Event Planning
- Act as a key contact for couples and event organisers; lead showrounds, planning meetings and final detail appointments.
- Respond to enquiries, follow up leads and help convert prospective bookings.
- Prepare and maintain accurate function sheets, schedules, table plans, booking records and operational instructions.
- Coordinate requirements across kitchen, food and beverage, reception, housekeeping and maintenance.
- Liaise with external suppliers and communicate dietary needs, special requests and event arrangements clearly.
- Monitor deposits, payment schedules and outstanding balances; assist with showcases and promotional events.
- Wedding & Event Operations
- Take ownership of allocated weddings and events from set-up through to completion.
- Oversee room layouts, ceremony arrangements, table settings, presentation and post-event resets.
- Welcome and support clients, suppliers and guests; act as the main on-the-day contact.
- Coordinate ceremonies, drinks receptions, meals, speeches and entertainment, keeping events to schedule.
- Brief teams, support food and beverage service and resolve issues promptly and professionally.
- Hotel Operations & Guest Experience
- Support restaurant, bar, breakfast, function and reception operations when required, including guest enquiries and check-ins.
- Assist with meeting-room preparation, operational walkarounds and duty management responsibilities after appropriate training.
- Attend planning meetings, distribute updated function sheets on time and provide clear departmental handovers.
- Follow up feedback and complaints, helping improve procedures, service standards and guest satisfaction.
About You
We are looking for someone with a genuine passion for hospitality, strong organisational skills and the confidence to take responsibility in a busy, guest-facing setting. Previous wedding, event or hotel operations experience is highly desirable. Excellent attention to detail, communication and interpersonal skills. Confident balancing multiple priorities, solving problems and remaining calm under pressure. Friendly, professional, proactive and willing to help across departments. Strong administration and IT skills; comfortable working independently and in a team. Flexible for early starts, late finishes, evenings, weekends and bank holidays. Experience with hotel management, event planning or wedding booking systems is advantageous; training will be provided.
Working Hours
This is a permanent, full-time position of 40 hours per week, with shifts based on the hotel’s event and operational requirements. The role combines office-based planning with event-day coordination and practical hotel shifts. Flexibility during peak wedding and festive periods is essential.
Why Join Us
Join an experienced hospitality team, build your skills across planning and operations, and play a meaningful part in delivering special occasions for our guests. We value reliability, ownership, initiative and pride in doing the job well.
To Apply
If you feel you are a suitable candidate and would like to work for Imperial Hospitality, we would welcome your application.
Wedding and Events Operations Coordinator in Worcester employer: Ad Warrior
Join a reputable independent vehicle service centre in Elm, near Wisbech, where you will be part of a supportive and dynamic team. Enjoy competitive starting salaries, on-site parking, and opportunities for professional development through MOT training courses. With a focus on employee well-being, all bank holidays off, and branded work attire, this is an excellent place to grow your career as a Motor Mechanic.
StudySmarter Expert Advice🤫
We think this is how you could land Wedding and Events Operations Coordinator in Worcester
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Ad Warrior. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to Ad Warrior
Don't be shy about reaching out to Ad Warrior directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Wedding and Events Operations Coordinator in Worcester
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Ad Warrior and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Ad Warrior
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
