HR Administrator in Southampton

Location: Totton

Salary: £26,000 - £28,000 per annum

With over 50 years of experience, the company is the UKs largest independent provider of cleaning equipment. They manage thousands of sites across the UK in a wide variety of sectors including retail, healthcare, warehousing, manufacturing, distribution, and education. They are committed to a greener future through their own ESG strategy and focus on offering products and services that support sustainability goals.

They strive to encourage personal development and career progression, offering on-the-job training as well as support for professional qualifications. This position would suit someone who likes to hit the ground running and has a drive for success.

The Role

As HR Administrator, you will play a pivotal role in ensuring the smooth operation of their HR department by handling a wide range of administrative tasks with accuracy and efficiency. You will be responsible for maintaining employee records, supporting recruitment efforts, managing onboarding and offboarding processes, and more. Additionally, this role extends beyond HR, providing vital administrative support to their Health, Safety and ESG department as well as Fleet.

Key Responsibilities

• Maintain and update employee records, ensuring accuracy and confidentiality.
• Assist with recruitment processes, including posting job adverts, screening CVs, scheduling interviews, and conducting background checks.
• Manage onboarding and offboarding procedures, including preparing employment contracts and conducting new starter inductions.
• Handle employee benefit administration.
• Ensure compliance with employment legislation and company policies.
• Respond to employee enquiries regarding HR policies, procedures, and benefits.
• Assist in performance management activities.
• Organise and maintain HR documentation such as policies and training materials.
• Support training and development initiatives.
• Prepare HR reports and assist with audits as needed.
• Ordering and managing staff uniform, PPE, and inventory.
• Attend HR meetings, acting as note taker when necessary.

Further Business Support Duties

• Distribute provided documentation and manage completion levels.
• Deal with initial enquiries for shared inboxes.
• Attend and contribute in meetings where necessary.
• Upkeep and track documents through the use of Microsoft 365.
• Extract, organise and file reports through various business streams.
• Input and submission of company information for accreditation renewals.
• Support the Fleet Manager with relevant Fleet administration.
• Management of the company flat and conference room.

Skills and Qualifications

• Strong administrator with an interest in HR.
• Proficient in HR software and Microsoft Office Suite, especially Excel.
• Excellent organisational and time-management skills.
• Strong interpersonal and communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Detail-oriented and capable of multitasking in a fast-paced environment.

Benefits

• Exclusive Perks & Wellbeing Hub.
• Health & Wellness Covered.
• Enhanced Pension Opportunity.
• 24/7 Support with EAP.
• Long Service Awards.
• Holiday Buy Back Scheme.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.