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- Tasks: Support patent fee earners with admin tasks in a dynamic office environment.
- Company: Join a leading intellectual property firm with a fresh approach and international reach.
- Benefits: Enjoy flexible working, competitive salary, 26 days leave, and fun social events.
- Other info: This role does not lead to training as an IP lawyer.
- Why this job: Be part of a young, vibrant team making an impact in the legal field.
- Qualifications: 1.5 years of office admin experience and strong communication skills required.
The predicted salary is between 28800 - 43200 £ per year.
Location: Liverpool / Birmingham
Salary: Competitive
Hours: Full-time, Permanent
Our client is a leading full service intellectual property firm with an international client base, and they have offices located in Birmingham, Liverpool, London and Munich. Since being established in 1884, they have grown from a regional firm into an international practice. Despite their long history they are a young firm with a fresh approach to their clients' requirements and employee career progression. They are rated as one of the leading intellectual property firms in the UK.
The Role
They are currently looking to recruit a Legal Administrator to join their team in either their Birmingham or Liverpool office. The successful candidate will provide a support service to the patent fee earners, involving all aspects of patent legal administration and will be reporting to Partners/Fee Earners/Operations Manager. This is a great opportunity for someone seeking an administrative role in an office environment. This role does not offer a route to training as an IP lawyer.
Duties include:
- Processing correspondence to and from the client
- Preparation of online forms for registration of patents and designs
- Drafting and finalising invoices, uploading invoices to e-billing systems
- Organising completion of fee earner's workload when they are not available
- Dealing with fee earner's incoming emails
- Preparation of cost estimates and reports for clients
- Diary management
- Telephone cover for offices when required
- Minute taking when required
- Drafting letters, emails and occasionally travel schedules
- Basic record entering and record keeping
- Proof reading
- Sorting, prioritising, and dispatching of documents
- Transcribe audio dictated correspondence
- Other general duties commensurate with position
Skills and Qualifications
- Demonstrable experience of working in an office based administrative role for 1.5 years+
- Experience working on high volumes of admin tasks in a focused and diligent way.
- Confident in using latest communication technologies e.g Microsoft Teams.
- Demonstrable experience of using databases and other systems.
- Ability to work both independently and as part of a team.
- Proven organisational skills, can effectively plan and execute tasks that change on daily basis.
- Possess a commitment to quality and attention to detail. A high level of accuracy is essential.
- Able to work under time pressures and prioritise workloads when urgent tasks are required.
- Strong written and verbal communication skills, able to give and receive feedback effectively.
- Can understand and follow standard processes correctly.
- Able to use audio transcription tools e.g BigHand etc. (not mandatory but desirable).
- Reliable team player with a friendly, adaptable and efficient work style.
Benefits
From starting:
- An attractive and competitive salary based on experience
- A pleasant and friendly working environment
- Flexible working - core hours and hybrid working
- 35-hour week
- 26 days annual leave, increasing by one day with each complete years' service, to a maximum of 31 days, in addition to bank holidays
- Life Assurance cover
- Employee Assistance Programme
- Mutual pension contribution of up to 5%, salary sacrifice scheme available
- Smart casual dress code
- 'Giving Something Back' - a paid day off once a year to volunteer at a charity of your choice
- Social events
After successful completion of probationary period:
- Health Cash plan
- Cyclescheme
- Season Ticket Loan
- Enhanced family friendly benefits
- Discounted gym membership
- Access to 'My Perks' which provides discount codes or money back on different websites
To Apply
If you feel you are a suitable candidate and would like to work for this reputable company, please click apply to be redirected to their website to complete your application.
Previous applicants need not apply. Please strictly no agencies.
Contact Detail:
Ad Warrior Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrator in Liverpool)
✨Tip Number 1
Familiarise yourself with the specific duties of a Legal Administrator, especially those related to patent administration. Understanding the nuances of tasks like preparing online forms and managing correspondence will help you stand out during interviews.
✨Tip Number 2
Highlight your organisational skills and ability to manage multiple tasks effectively. Given the fast-paced nature of the role, demonstrating your experience in prioritising workloads and handling urgent tasks will be crucial.
✨Tip Number 3
Showcase your proficiency with communication technologies and databases. Being confident in tools like Microsoft Teams and e-billing systems can set you apart, as these are essential for the role.
✨Tip Number 4
Prepare to discuss your experience in a team environment. The firm values collaboration, so sharing examples of how you've worked effectively with others will demonstrate that you're a reliable team player.
We think you need these skills to ace Legal Administrator in Liverpool)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly those involving high volumes of tasks. Emphasise your organisational skills and attention to detail, as these are crucial for the Legal Administrator position.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your familiarity with patent legal administration and your ability to manage workloads effectively. Use examples from your past experience to demonstrate your skills.
Highlight Relevant Skills: In your application, clearly outline your proficiency with communication technologies and databases. Mention any experience you have with audio transcription tools, even if it's not mandatory, as it could set you apart from other candidates.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter. Ensure there are no spelling or grammatical errors, as accuracy is essential for this role. A polished application reflects your commitment to quality.
How to prepare for a job interview at Ad Warrior Ltd
✨Know the Company
Before your interview, take some time to research the firm’s history and its position in the intellectual property sector. Understanding their values and recent achievements will help you tailor your responses and show genuine interest.
✨Highlight Relevant Experience
Make sure to emphasise your previous administrative experience, especially any roles that involved high volumes of tasks. Be ready to discuss specific examples where you demonstrated strong organisational skills and attention to detail.
✨Demonstrate Communication Skills
Since the role requires strong written and verbal communication, prepare to showcase your ability to communicate effectively. You might be asked to provide examples of how you've handled feedback or communicated with clients in past roles.
✨Prepare for Practical Scenarios
Expect to be asked about how you would handle specific tasks related to the job, such as managing a fee earner's workload or dealing with incoming emails. Practising these scenarios can help you respond confidently during the interview.