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- Tasks: Manage office tasks, support fundraising, and lead eco-initiatives in a friendly school environment.
- Company: Join a supportive team at The Abbey School, an Outstanding-rated special school.
- Benefits: Flexible part-time hours, competitive pay, and a warm, collaborative atmosphere.
- Why this job: Make a real difference in students' lives while developing your skills in a dynamic setting.
- Qualifications: GCSEs in English and Maths, strong IT skills, and a proactive attitude.
- Other info: Opportunity to learn about eco-sustainability and work with a caring team.
The predicted salary is between 10674 - 12289 £ per year.
Location: Farnham, Surrey, GU9 8DY
Salary: Pay scale WA5-14 to WA5-20 (FTE: £27,224pa to £31,341pa) (Actual: £10,674pa - £12,289pa)
Vacancy Type: Part Time: 15 hours per week over 2-3 days, Term Time + 1 week (40 weeks) Flexible Hours (30 mins unpaid lunchbreak)
We are a special school for secondary pupils from Years 7 to 11 who have learning and additional needs. We are now looking for an experienced, confident, patient and efficient Office Administrator to join our warm and friendly team.
Applicants will require a confident and friendly manner, be a team player, have the ability to work to deadlines and remain calm under pressure. Applicants must be able to work autonomously or as part of a team. Excellent IT skills and strong interpersonal skills are a must, as is a good sense of humour!
We have a highly collaborative administrative team who communicate openly, support one another and maintain a caring and cohesive working environment. The successful candidate will enjoy working as part of this supportive team. They will be able to use their own initiative and work independently. Having experience in working within a school or busy office environment is advantageous.
The Abbey School converted to Academy status on 1st September 2018 and is part of the Weydon Multi Academy Trust (WMAT). We were graded Outstanding by OFSTED in 2009, 2012, 2016, December 2022 and June 2024.
Duties and responsibilities
- Procurement of designated items such as furniture and equipment for the school. Administer the full purchasing cycle, including raising purchase orders, tracking deliveries, and resolving discrepancies.
- DSE (Display Screen Equipment) Assessor (training can be given) for the school, carrying out occasional DSE assessments and implementing corrective actions to promote safe and ergonomic working practices.
- Responsible for producing the fortnightly Eco Newsletter and for leading the Eco-committee, ensuring termly meetings are planned, recorded and actions completed.
- Oversee the school's Eco‑Schools Green Flag process, ensuring all Green Flag criteria are met through effective action planning.
- Supporting the Operations Manager to co-ordinate fundraising, proactively communicate requests for funding to support the school's development plan.
- Due diligence with safeguarding.
- Adhere to GDPR legislation in working practices.
Person Specification
- Essential
- English and Maths at GCSE grade 4 or equivalent.
- Ability to use a range of IT applications; Microsoft Office - Word, Excel, Outlook, Google Documents, Publisher and Power Point.
- Adaptable to variation of tasks with moving priorities.
- Appropriate experience in administration.
- Eco-sustainability knowledge or enthusiastic to learn and help the students and school team make a difference.
- Proven track record of effective working within a team.
- Accurate written communication skills, including proof-reading.
- Handling sensitive and confidential information.
- Liaising with parents/carers with the ability to empathise and support.
- Ability to multi-task and prioritise workload.
- Excellent telephone manner.
- Communication skills to be excellent at all levels.
- Be able to manage own workload.
- Be able to work autonomously or as part of a team.
- Accurate data input.
- Work well under pressure.
- Proactive / 'Can-Do' approach.
- Schools systems e.g. Arbor, Inventry, Every (training can be given).
- Knowledge or enthusiasm to learn and use AI and keep up to date with innovative new approaches.
- Working in a school setting.
- Knowledge of HR.
- Knowledge of Special Educational Needs.
- Flare for design.
- Supportive.
- Used AI or willing to learn.
- Flexible working - Cover absences occasionally when needed.
To Apply
If you feel you are a suitable candidate and would like to work for The Abbey School, please proceed through the following link to be redirected to our website to complete your application.
Office Administrator in Farnham) employer: Ad Warrior Ltd
Contact Detail:
Ad Warrior Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Farnham)
✨Tip Number 1
Get to know the school! Research The Abbey School and its values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former staff on LinkedIn or other platforms. They can provide insights about the school culture and maybe even give you a heads-up on what the interviewers are looking for.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administration and teamwork. Think about examples from your past experiences that highlight your skills and how you handle pressure.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at The Abbey School.
We think you need these skills to ace Office Administrator in Farnham)
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of warmth and humour into your writing. Remember, we’re looking for someone who fits into our friendly team!
Tailor Your Application: Make sure to tailor your application to the specific role of Office Administrator. Highlight your relevant experience and skills, especially those that match the job description. This shows us that you’ve done your homework and are genuinely interested in the position.
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate well-structured applications that get straight to the heart of your qualifications and experiences.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re following the correct process. Plus, it gives you a chance to explore more about our school and what we stand for.
How to prepare for a job interview at Ad Warrior Ltd
✨Know Your Stuff
Before the interview, make sure you understand the role of an Office Administrator in a school setting. Familiarise yourself with the specific duties mentioned in the job description, like procurement and DSE assessments. This will help you answer questions confidently and show that you're genuinely interested.
✨Show Your Team Spirit
Since this role requires a collaborative approach, be ready to share examples of how you've worked effectively in a team before. Highlight your ability to support colleagues and maintain a positive atmosphere, as this is key in a warm and friendly environment like theirs.
✨Demonstrate Your IT Skills
Brush up on your IT skills, especially with Microsoft Office and any other applications mentioned in the job description. Be prepared to discuss how you've used these tools in previous roles, as strong IT skills are essential for this position.
✨Bring Your Sense of Humour
A good sense of humour can go a long way, especially in a school environment. Be yourself and let your personality shine through during the interview. This will help you connect with the interviewers and show that you’d fit right into their supportive team.
