At a Glance
- Tasks: Own and optimise the London timetable, ensuring efficiency and alignment with educational goals.
- Company: Join a leading creative education network with over 40 years of experience.
- Benefits: Enjoy competitive salary, generous leave, and discounts on courses.
- Other info: Flexible working options and excellent career development opportunities.
- Why this job: Make a real impact on students' lives in a supportive and innovative environment.
- Qualifications: Strong organisational skills and a passion for education.
The predicted salary is between 30079 - 32297 £ per year.
AD Education UK is a growing network of leading creative education institutes in the UK. The group’s institutions are united around strong values and sharing a vision for creativity and innovation within creative media education. With over 40 years of pioneering and sector-leading experience, our graduates can be found throughout the music, film, games and wider creative media sectors, winning prestigious awards and employed within the highest echelons of their respective creative fields.
Our market-leading portfolio of schools includes The Institute of Contemporary Music Performance (ICMP) and SAE Institute UK.
Requirements
- Location: Oxford or London, with occasional travel to campus locations, if required.
- Contract Type: Full-time - 37 hours per week
- Salary: From £30,079 (Outside London)/£32,297 (Inner London) based on experience
- Closing Date: Sunday 31st May 2026
About the Role
The Timetable Coordinator will take ownership of the London timetable, ensuring it is planned, managed, and optimised to meet operational and commercial objectives. The role will also provide oversight of timetabling across all campuses, ensuring consistency, efficiency, and alignment with institutional strategy. Alongside this, the role will support data analysis, reporting, and modelling to drive resource utilisation, operational efficiency, and strategic planning.
Timetabling Ownership
- Own the end to end timetabling process for the London campus, including planning, build, maintenance, and in year adjustments.
- Take accountability for timetable quality, accuracy, and delivery against academic and operational requirements.
- Work directly with Education and campus teams to resolve clashes and proactively plan for closure days (i.e. bank holidays), optimise room usage, and ensure an efficient and deliverable timetable.
- Act as the primary point of contact for all London timetabling activity.
Institutional Timetabling Oversight
- Provide oversight of timetabling across all campuses, ensuring alignment with agreed standards, processes, and planning assumptions.
- Support and challenge campus level timetable delivery to improve consistency, utilisation, and efficiency.
- Identify cross campus optimisation opportunities and drive improvements in timetabling approach and performance.
Data Analysis and Reporting
- Perform analysis of enrolment, space utilisation, and timetable performance data to support planning and optimisation decisions.
- Develop and maintain dashboards and reports to monitor timetable effectiveness, space utilisation, and key operational KPIs.
- Support forecasting of student numbers and demand to inform timetable planning and resource allocation.
Operational Modelling and Optimisation
- Build and maintain models that support timetable planning, space utilisation, and staffing requirements.
- Identify inefficiencies in timetable structure and resource allocation, and propose practical improvements.
- Use data to improve timetable design, room utilisation, and delivery efficiency.
- Collaborate with Operation and Education teams to align ICMP and SAE timetabling approach.
- Maintain flexibility and insight into allowing digital learning embeddedness into the timetable to ensure Education teams are fully supported with the move to more online delivery.
Collaboration and Strategic Support
- Work closely with campus academic and operations teams to ensure timetable delivery is aligned with curriculum and resource requirements.
- Provide clear, data backed recommendations to improve timetable performance and operational delivery.
- Support senior stakeholders with insight on timetable performance and optimisation opportunities.
System Integration and Process Improvement
- Support the development and improvement of timetabling systems, tools, and processes.
- Drive improvements in timetable data quality, system usage, and reporting capability.
- Work with IT to enhance systems that support timetable planning and delivery.
Why Join Us?
This role offers the opportunity to make a real impact in students' lives, working alongside a passionate team in a supportive environment. Note: ADE is an equal opportunities employer and welcomes applications from all sections of the community. ADE is committed to safeguarding and promoting the welfare of young people and vulnerable adults. Successful candidates will be required to obtain a satisfactory enhanced DBS disclosure.
Benefits
- Employee Assistance Programme
- Auto-Enrolment Pension Scheme with Royal London Pension
- Cycle to Work Scheme
- Enhanced Maternity and Adoption Pay
- Enhanced Paternity Pay
- Occupational Sick Pay
- Healthcare Cash Plan
- Group Income Protection (Legal & General)
- Life Assurance (Legal & General)
- Season Ticket Loans
- Ride to Work Scheme
- Staff Discounts – Short Courses 2025-2026
- 50% off ICMP courses
- 3 business closure days in addition to 33 days of entitled AL inclusive of public/bank holidays
Timetable Coordinator employer: AD Education
AD Education UK is an exceptional employer, offering a vibrant work culture that fosters creativity and innovation within the creative media education sector. With a commitment to employee growth, staff benefit from a range of perks including enhanced maternity and paternity pay, a comprehensive Employee Assistance Programme, and generous discounts on courses, all while working in dynamic locations like Oxford and London. Join us to make a meaningful impact on students' lives in a supportive environment that values collaboration and professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Timetable Coordinator
✨Dive into Digital Learning Communities
Join online forums and communities focused on digital education, like EdTech Meetups or LinkedIn groups. Engage actively—share ideas and insights, and you'll not only learn a ton but also connect with potential employers and thought leaders in the industry.
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Create content that demonstrates your understanding of digital learning—think blogs, videos, or even free online workshops. This could catch the eye of companies like AD Education looking for innovative thinkers. Plus, it’s a great way to practice your presentation skills!
✨Utilise University Career Services
If you're still in education or have access to an alumni network, make the most of your university's career services. They often have exclusive job listings and workshops tailored to students wanting to break into full-time roles in education technology.
✨Apply Directly Via Company Websites
When you come across roles like Timetable Coordinator at AD Education, make sure to apply directly through their website. It not only shows you're serious but sometimes you'll find positions listed there that may not be on job boards yet. Keep an eye on those!
We think you need these skills to ace Timetable Coordinator
Some tips for your application 🫡
Show Off Your Passion for Learning:When applying for a role in digital learning and education at AD Education, make sure to sprinkle your application with examples of your enthusiasm for teaching and learning technologies. Share specific experiences where you've used, designed, or implemented digital learning solutions, as this shows us that you truly get the field.
Highlight Relevant Education and Certification:In the digital learning space, having a strong educational background can set you apart. Don't shy away from showcasing your degrees, certifications, or relevant courses related to e-learning, instructional design, or educational technology. We love seeing candidates who have actively invested in their learning journey!
Tailor Your CV to the Role:Your CV is your first impression, so let's make it count! Focus on your skills directly related to digital learning, such as course development, learning management systems, and data analysis. Be sure to show measurable results from your past roles to demonstrate your impact and effectiveness.
Craft a Compelling Cover Letter:In your cover letter, express not just your qualifications, but your vision for the future of digital education. Discuss how your experiences align with the mission of AD Education and highlight any innovative ideas you might have for enhancing learning experiences. This is your chance to connect with us on a deeper level!
How to prepare for a job interview at AD Education
✨Get Hands-On with Learning Technologies
Familiarise yourself with common digital learning tools and platforms, like LMS systems or authoring tools that AD Education might use. Understanding these will give you an edge and show you’re ready to jump in from day one!
✨Showcase Your Creativity in Lesson Design
Prepare a portfolio of your past projects if you have them, or create sample lesson plans or digital content demos. Being able to discuss your creative approach to engaging students can really set you apart in a full-time role at AD Education.
✨Brush Up on Educational Trends
Stay in the loop with the latest trends in digital education, like gamification or personalised learning experiences. This will help you engage in meaningful discussions during the interview and demonstrate your passion for the field.
✨Prepare for Collaborative Scenarios
Expect to be asked about your experience working collaboratively with educators or other stakeholders. Consider discussing how you've contributed to a team effort in creating engaging educational content or improving student outcomes.
