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For Companies At a Glance
- Tasks: Raise and manage invoices for all departments, ensuring accuracy and timely processing.
- Company: Beauparc is a leading resource recovery business focused on sustainability and innovation.
- Benefits: Enjoy a supportive team environment with opportunities for growth and development.
- Why this job: Join a passionate team dedicated to making a positive impact while developing your skills.
- Qualifications: Strong communication, IT skills, attention to detail, and a proactive attitude are essential.
- Other info: Be part of a diverse workforce committed to shaping a better future.
The predicted salary is between 24000 - 36000 £ per year.
About the Role
Purpose of Position
- Raise invoices for all departments and all customers to ensure that sales invoicing is maintained and up to date in line with our 7 day KPI.
- Provide invoicing cover for all departments when other team members are off on holiday or ill and provide support for any large projects.
- Report to Manager on outstanding invoicing issues on an ongoing basis.
- Have an understanding of margin to ensure that we invoice everything possible and that all jobs are profitable. Report upon any that are not to the Sales Ledger Manager for investigation.
- Check off the invoices for accuracy, coding and ensure that the Big Change system is used correctly.
- Put rigour into our invoicing and ensure we invoice within 7 days of a job happening KPI.
- Provide cover and support when required for the finance and admin teams.
Person Specification
- Excellent communication skills at all levels.
- Good IT skills and competence using Word, Excel and Outlook.
- High standard of numeracy, accuracy with attention to detail.
- A team player with a flexible approach and a willingness to learn.
- Outgoing, positive and confident personality and able to operate at all levels.
- A self-starter who is pro-active and can set and achieve goals.
- Ability to recognise potential risks to the group, communicate and escalate.
- Familiar with accounts procedures and ledgers.
- Experience of management information and strict reporting processes.
- Strong organisational and time management skills.
Responsibilities
- Ensure we invoice all works within 7 days of job completion.
- Ensure all invoices are sent with all relevant paperwork.
- Ensure copies and back up is always stored and recorded in line with the company procedures and policies.
- Answering incoming phone calls and managing the daily post.
- Provide cover and support for Purchase Ledger.
- Willingness to help with the day to day processes to ensure that the job is done on time.
- Liaise with sales and operations to ensure that the finance and administration teams are properly supporting the needs of the operating businesses.
- Ensure that Big Change is used to its full potential.
- Development of controls to ensure the company processes orders and invoices promptly and accurately at all times.
- Providing ad-hoc reporting as and when requested.
- Provide cover for other accounting functions as requested.
- Other duties as delegated from time to time by the Sales Ledger Manager.
- Keep the company up to date with new invoicing techniques and practices.
Contact Detail:
Acumen Waste Services Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invoicing Clerk
✨Tip Number 1
Familiarise yourself with invoicing software and systems, particularly the Big Change system mentioned in the job description. Being able to demonstrate your proficiency in this area during an interview will show that you're ready to hit the ground running.
✨Tip Number 2
Brush up on your numeracy and attention to detail skills. Since accuracy is crucial for an Invoicing Clerk, consider practising with sample invoices or financial documents to ensure you can spot errors quickly and efficiently.
✨Tip Number 3
Prepare to discuss your experience with teamwork and flexibility. The role requires covering for other departments, so think of examples where you've successfully collaborated with others or adapted to changing circumstances in previous jobs.
✨Tip Number 4
Research Beauparc's values and recent initiatives related to sustainability and customer service. Showing that you align with their mission and are aware of their industry position can set you apart as a candidate who genuinely cares about the company's goals.
We think you need these skills to ace Invoicing Clerk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the invoicing clerk role. Emphasise your attention to detail, IT skills, and any previous experience in finance or administration.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the invoicing process and your ability to meet deadlines. Mention your communication skills and how you can contribute to the team’s success.
Highlight Relevant Skills: In your application, specifically mention your proficiency in Excel and other software mentioned in the job description. Provide examples of how you've used these skills in past roles.
Show Enthusiasm for the Company: Research Beauparc and express your enthusiasm for their mission and values in your application. Highlight how your personal values align with their commitment to sustainability and customer service.
How to prepare for a job interview at Acumen Waste Services Ltd.
✨Know Your Numbers
As an Invoicing Clerk, you'll need to demonstrate strong numeracy skills. Brush up on basic accounting principles and be prepared to discuss how you ensure accuracy in invoicing. Highlight any experience you have with margin calculations and reporting.
✨Familiarise Yourself with Big Change
Since the role requires using the Big Change system, make sure you understand its functionalities. If possible, research how it integrates with invoicing processes and be ready to explain how you would leverage it to improve efficiency.
✨Showcase Your Communication Skills
Excellent communication is key for this position. Prepare examples of how you've effectively liaised with different departments in previous roles. Be ready to discuss how you handle inquiries and resolve issues related to invoicing.
✨Demonstrate Your Team Spirit
This role requires a flexible approach and teamwork. Think of instances where you've supported colleagues or taken on additional responsibilities. Emphasise your willingness to help out in various areas, especially during busy periods or when team members are away.
