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- Tasks: Support the CEO by managing their time, communications, and key projects.
- Company: Dynamic company seeking a proactive Executive Assistant to enhance leadership effectiveness.
- Benefits: Competitive salary, professional development, and a chance to work closely with top executives.
- Why this job: Be a strategic partner to the CEO and make a real impact in a fast-paced environment.
- Qualifications: 5+ years as an Executive Assistant, strong organisational skills, and expert in Microsoft Office.
- Other info: Opportunity for growth and to represent the CEO in key meetings.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a proactive and highly organised Executive Assistant (EA) to act as a strategic partner to the CEO. This essential role focuses on maximising the CEO's effectiveness by strategically managing their time, prioritising critical communications, and overseeing key projects.
Responsibilities
- Mastering the CEO's Time: You will be in full ownership of the CEO's diary, going beyond simple scheduling. We need you to understand the business priorities to effectively manage the calendar, deciding which meetings the CEO absolutely must attend, and proactively declining or delegating the rest.
- Providing Seamless Support: You will be the administrative backbone to the CEO, handling sensitive documents, maintaining confidentiality, and ensuring everything runs smoothly behind the scenes.
- Owning Executive Communication: You will act as the frontline for the CEO's inbox, triaging, drafting, and managing communications to ensure efficiency and focus.
- Managing Projects & Data: You will coordinate key projects and initiatives for the CEO, tracking all timelines and deliverables to ensure deadlines are met. This includes researching and compiling detailed data for high-level reports, pricing proposals and presentations.
- Commercial Operations & Research: Act as a central point of contact to coordinate cross-functional teams in gathering critical data.
- Management of Personal Assistance: Directly oversee and manage the performance of a Personal Assistant whose primary responsibility is providing administrative and scheduling support to the C-Suite executive team.
- Proxy Representation and Meeting Management: Attend key internal meetings on behalf of the CEO. This includes acting as the CEO's representative at internal meetings, taking detailed notes, identifying critical action items, and tracking next steps. Ensuring the CEO is fully and promptly debriefed on all outcomes, decisions, and relevant context following the meeting.
Qualifications
- Proven experience (5+ years) as an Executive Assistant or similar role supporting a C-level executive.
- Ability to analyse information, identify trends, and use data to back up recommendations. You are comfortable working with metrics and turning raw information into actionable insights for leadership.
- Exceptional organisational and time management skills, with meticulous attention to detail.
- Ability to exercise impeccable discretion and judgment in handling confidential information.
- Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong verbal and written communication skills.
We encourage you to apply if you thrive in a fast-paced environment and view administrative support as a strategic partnership.
Executive Assistant - 2026 in London employer: Acturis Limited
Contact Detail:
Acturis Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 2026 in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the CEO's priorities. Be ready to discuss how your skills can help maximise their effectiveness. Show them you’re not just another candidate, but the perfect strategic partner they need.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your fit for the role. It shows you're proactive and genuinely interested.
✨Tip Number 4
Apply through our website! We make it easy for you to showcase your skills and experience. Plus, it helps us keep track of your application and gives you a better chance of standing out in the crowd.
We think you need these skills to ace Executive Assistant - 2026 in London
Some tips for your application 🫡
Master Your Cover Letter: Your cover letter is your chance to shine! Make sure to highlight your experience supporting C-level executives and how you can maximise the CEO's effectiveness. Keep it concise but impactful, showing us why you're the perfect fit for this role.
Tailor Your CV: Don’t just send us a generic CV! Tailor it to reflect the skills and experiences that align with the job description. Focus on your organisational skills, project management experience, and any relevant metrics you've worked with. We want to see how you can bring value to our team!
Showcase Your Communication Skills: Since you'll be managing communications for the CEO, it's crucial to demonstrate your strong verbal and written communication skills. Use clear and professional language in your application, and don’t forget to proofread for any typos or errors!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Acturis Limited
✨Master the Job Description
Before your interview, take a deep dive into the job description. Understand the key responsibilities and qualifications required for the Executive Assistant role. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples of how you've effectively managed calendars, prioritised tasks, or handled sensitive information in the past. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Demonstrate Communication Prowess
Since you'll be managing communications for the CEO, it's crucial to showcase your verbal and written communication skills. Bring along samples of your work, like emails or reports, and be prepared to discuss how you handle different types of communication in a professional setting.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as managing conflicting priorities or handling confidential information, and prepare thoughtful responses that highlight your strategic thinking.
