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- Tasks: Support the CEO by managing their time, communications, and key projects.
- Company: Dynamic organisation seeking a proactive Executive Assistant to enhance leadership effectiveness.
- Benefits: Competitive salary, professional development, and a chance to work closely with top executives.
- Why this job: Be a strategic partner to the CEO and make a real impact in a fast-paced environment.
- Qualifications: 5+ years as an Executive Assistant, strong organisational skills, and expert in Microsoft Office.
- Other info: Opportunity for growth and to represent the CEO in key meetings.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a proactive and highly organised Executive Assistant (EA) to act as a strategic partner to the CEO. This essential role focuses on maximising the CEO's effectiveness by strategically managing their time, prioritising critical communications, and overseeing key projects.
Responsibilities
- Mastering the CEO's Time: You will be in full ownership of the CEO's diary, going beyond simple scheduling. We need you to understand the business priorities to effectively manage the calendar, deciding which meetings the CEO absolutely must attend, and proactively declining or delegating the rest.
- Providing Seamless Support: You will be the administrative backbone to the CEO, handling sensitive documents, maintaining confidentiality, and ensuring everything runs smoothly behind the scenes.
- Owning Executive Communication: You will act as the frontline for the CEO's inbox, triaging, drafting, and managing communications to ensure efficiency and focus.
- Managing Projects & Data: You will coordinate key projects and initiatives for the CEO, tracking all timelines and deliverables to ensure deadlines are met. This includes researching and compiling detailed data for high-level reports, pricing proposals and presentations.
- Commercial Operations & Research: Act as a central point of contact to coordinate cross-functional teams in gathering critical data.
- Management of Personal Assistance: Directly oversee and manage the performance of a Personal Assistant whose primary responsibility is providing administrative and scheduling support to the C-Suite executive team.
- Proxy Representation and Meeting Management: Attend key internal meetings on behalf of the CEO. This includes acting as the CEO's representative at internal meetings, taking detailed notes, identifying critical action items, and tracking next steps. Ensuring the CEO is fully and promptly debriefed on all outcomes, decisions, and relevant context following the meeting.
Qualifications
- Proven experience (5+ years) as an Executive Assistant or similar role supporting a C-level executive.
- Ability to analyse information, identify trends, and use data to back up recommendations. You are comfortable working with metrics and turning raw information into actionable insights for leadership.
- Exceptional organisational and time management skills, with meticulous attention to detail.
- Ability to exercise impeccable discretion and judgment in handling confidential information.
- Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong verbal and written communication skills.
We encourage you to apply if you thrive in a fast-paced environment and view administrative support as a strategic partnership.
Executive Assistant - 2026 employer: Acturis Limited
Contact Detail:
Acturis Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 2026
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its CEO. Understand their priorities and challenges so you can demonstrate how you can be the strategic partner they need. Tailor your responses to show you’re the perfect fit!
✨Tip Number 3
Practice your communication skills! As an EA, you'll be managing the CEO's inbox and communications. Role-play with a friend to get comfortable triaging messages and drafting responses that reflect professionalism and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant - 2026
Some tips for your application 🫡
Show Off Your Organisational Skills: As an Executive Assistant, your organisational prowess is key. Make sure to highlight any experience you have in managing calendars or coordinating projects. We want to see how you can keep things running smoothly!
Tailor Your Communication Style: Since you'll be managing the CEO's communications, it's important to showcase your written and verbal skills. Use clear, concise language in your application and demonstrate how you can effectively communicate with different stakeholders.
Highlight Your Discretion: Confidentiality is crucial in this role. Be sure to mention any past experiences where you've handled sensitive information with care. We need to know we can trust you with important matters!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Let’s get started on this journey together!
How to prepare for a job interview at Acturis Limited
✨Master the CEO's Calendar
Before the interview, get familiar with how to manage a busy executive's calendar. Think about how you would prioritise meetings and what criteria you'd use to decide which ones are essential for the CEO to attend. This will show your understanding of the role and your proactive approach.
✨Showcase Your Communication Skills
Prepare to discuss how you've handled sensitive communications in the past. Bring examples of how you've triaged emails or drafted important messages. This will demonstrate your ability to manage executive communication effectively and your attention to detail.
✨Highlight Project Management Experience
Be ready to talk about specific projects you've managed, especially those that required coordination across teams. Discuss how you tracked timelines and ensured deliverables were met. This will illustrate your organisational skills and your capability to support the CEO in managing key initiatives.
✨Demonstrate Discretion and Judgement
Think of scenarios where you've had to handle confidential information. Be prepared to explain how you exercised discretion and made judicious decisions. This is crucial for an Executive Assistant role, and showcasing this will reassure them of your reliability.
