At a Glance
- Tasks: Manage HR systems, ensuring accurate data and efficient processes across the organisation.
- Company: Join a fast-growing Decision Intelligence business with a collaborative culture.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Dynamic environment with opportunities to work on innovative HR projects.
- Why this job: Be at the heart of HR operations and make a real impact on employee experience.
- Qualifications: Experience in HR systems and strong attention to detail required.
The predicted salary is between 40000 - 50000 £ per year.
ActiveOps is a listed Decision Intelligence business serving 170+ enterprise customers in regulated industries, with £44M ARR and a clear path to £100M. Hiring the right people, at pace, is central to delivering that ambition.
The HR Systems Analyst plays a central role in the effective delivery of HR operations globally. The role carries ownership and management of the HR and people-related systems assets across the group, ensuring platforms are accurately configured, fit for purpose, and well adopted across the organisation. It combines hands-on system administration with data stewardship, HR process coordination, and cross-functional support, including collaboration with the Delivery and Business Systems teams. It is well suited to someone highly organised, detail-oriented, and proactive, who takes pride in maintaining high data standards and helping teams work more efficiently.
Role Responsibilities
- HR Systems Ownership & Management
- You will be the primary owner and administrator of all HR-related systems globally, including but not limited to:
- HRIS (HiBob), core employee data, lifecycle management and configuration
- Applicant Tracking System (ATS). This is a system we are currently building and once operational will require ongoing management and configuration, with further implementation work in scope as the platform continues to mature
- LMS & LinkedIn Learning, compliance course administration, licence management and engagement reporting
- Corporate travel platform maintenance (Perk)
- Background screening platform, compliance monitoring and vendor liaison (Experian)
- You will ensure all systems are accurately configured to reflect current business needs and organisational structure
- Manage user access and permissions across all HR platforms, maintaining appropriate data controls and audit trails
- Lead systems training for HR team colleagues and the wider workforce to ensure compliant and effective platform use
- Monitor system performance and data quality; resolve discrepancies promptly and escalate to vendors where required
- Act as the point of contact for cross-system data reconciliation, ensuring consistency between the HRIS, payroll, and other people-related platforms
- Support HR technology projects including system upgrades, new implementations and configuration changes
- Own HR dashboards and people reporting, ensuring all KPIs are accurately maintained for Executive and Board-level analysis
- Produce regular KPI reports covering headcount, attrition, absenteeism, time-to-hire, onboarding completion, and learning engagement
- Provide ad hoc data analysis and insight to support the HR team and senior leadership on people-related matters
- Maintain data standards that support workforce planning, compliance reporting, and strategic people decisions
- Contribute to HR projects across the employee lifecycle, including system implementations, onboarding improvements and engagement initiatives
- Identify opportunities to streamline HR workflows, reduce manual administration, and improve system utilisation
- Maintain clear documentation of HR processes and system guidance to support consistency and knowledge transfer
- Ensure HR systems accurately and promptly reflect all people changes across the employment lifecycle, acting as the authoritative source of employee data
- Support the HR team with the maintenance and periodic review of global HR policies, templates and process documentation, contributing to compliance activities as required
- Contribute to wider generalist HR activity and people-focused projects as needed, in line with the evolving needs of the business
- Cross functional partnering with the Head of Business Systems and Head of Delivery Operations on people-focused projects and resource coordination activity
- Managing onboarding and offboarding administration across relevant business platforms, raising system access tickets, ensuring timely access changes, and maintaining data compliance
- Supporting capacity management processes as required
Personal Profile
The ideal candidate will bring a combination of the following:
- Previous experience in an HR operations, HR systems, or HR coordinator role, ideally within a technology, SaaS, or professional services environment
- Demonstrable experience administering HR systems such as HiBob (or a comparable HRIS/LMS), with the ability to configure platforms, manage data, and troubleshoot issues confidently
- Familiarity with the pace and structure of a scaling technology business, comfortable with ambiguity, evolving processes, and a high degree of self-direction
- Experience supporting employees across multiple geographies, with an understanding of the operational complexity this brings
- A track record of producing accurate HR reporting and KPI dashboards, using data to inform people decisions and support senior leadership
- Strong attention to detail and data hygiene, with a natural instinct to question inconsistencies and maintain system integrity
- Ideally holds, or is working towards, a recognised HR qualification such as the CIPD
Human Resources System Analyst in Reading employer: ActiveOps
ActiveOps is an exceptional employer that prioritises employee growth and development within a dynamic and innovative environment. With a strong focus on collaboration and efficiency, the HR Systems Analyst role offers opportunities to engage in meaningful projects that directly impact the organisation's success. Employees benefit from a supportive culture that values data integrity and continuous improvement, all while being part of a rapidly scaling technology business located in a vibrant industry sector.
StudySmarter Expert Advice🤫
We think this is how you could land Human Resources System Analyst in Reading
✨Tip Number 1
Network like a pro! Reach out to people in the HR field, especially those who work with systems like HiBob. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills! When you get an interview, be ready to discuss specific examples of how you've managed HR systems or improved processes. We want to see your hands-on experience shine through!
✨Tip Number 3
Don’t forget to follow up! After an interview, drop a quick thank-you email to express your appreciation. It keeps you on their radar and shows you're genuinely interested in the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining our team at ActiveOps!
We think you need these skills to ace Human Resources System Analyst in Reading
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Systems Analyst role. Highlight your experience with HR systems like HiBob and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Showcase Your Data Skills:Since this role involves a lot of data management, be sure to showcase your analytical skills. Mention any experience you have with reporting and KPIs, as well as how you've used data to drive decisions in previous roles.
Be Proactive in Your Cover Letter:Use your cover letter to demonstrate your proactive nature. Talk about how you've identified opportunities for process improvements in past roles and how you can bring that mindset to our team at ActiveOps.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at ActiveOps
✨Know Your Systems
Familiarise yourself with HR systems like HiBob and any ATS platforms. Be ready to discuss your experience with these tools, how you've configured them, and any challenges you've overcome. This shows you're not just a user but someone who can manage and optimise these systems.
✨Data is Key
Highlight your attention to detail and data management skills. Prepare examples of how you've maintained data integrity in previous roles. Discuss any specific KPIs you've tracked and how you've used data to inform decisions, as this will resonate well with the role's focus on reporting and analytics.
✨Show Your Organisational Skills
Since the role requires a highly organised individual, come prepared with examples of how you've managed multiple projects or tasks simultaneously. Talk about your methods for prioritising work and ensuring deadlines are met, especially in a fast-paced environment.
✨Collaboration is Crucial
Be ready to discuss your experience working cross-functionally. Share examples of how you've partnered with other teams, like IT or business operations, to improve HR processes or implement new systems. This will demonstrate your ability to work collaboratively and support broader business goals.
