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- Tasks: Coordinate and manage logistics for innovative training programmes across Europe and the US.
- Company: Join Active Training Team, a leader in safety leadership and award-winning training.
- Benefits: Competitive salary, 25 days leave, health benefits, and ongoing learning opportunities.
- Why this job: Be part of a dynamic team making a real impact on safety culture.
- Qualifications: Degree-level qualification and 2 years' experience in event or training coordination.
- Other info: Inclusive workplace welcoming diverse backgrounds and perspectives.
The predicted salary is between 24500 - 26500 £ per year.
Active Training Team (ATT) is a leader in innovative safety leadership, delivering award-winning training programmes that empower workers to take responsibility for safety. Known for the groundbreaking EPIC induction for Tideway, ATT comprises a highly skilled team of writers, trainers, facilitators, and actors. With two decades of experience, ATT has collaborated with key clients such as Siemens Gamesa, Ørsted, Crossrail, and Transport for London across the construction, transportation, and energy sectors. Using an immersive and participatory approach, ATT ensures participants gain a lasting understanding of their role in fostering a strong safety culture.
PURPOSE OF THE ROLE: The Training Operations Lead is responsible for coordinating and ensuring the smooth, efficient, and cost-effective delivery of ATT’s national and international onsite training programmes. The role focuses on operational planning and logistics, including scheduling facilitators and actors, managing travel and venue arrangements, preparing documentation, and coordinating clear communication so each training programme runs smoothly, on time and within budget. The primary focus will be on European and US programmes, with additional support for UK delivery as required.
KEY RESPONSIBILITIES
- Training Operations & Logistics: Coordinate the operational planning and logistics for on-site training programmes, liaising closely with facilitators, actors and internal teams. Manage schedules, travel and accommodation to ensure training sessions run smoothly on time and within budget. Act as a central point of coordination to ensure all delivery teams have the information and resources they need ahead of each programme.
- Budgeting & Administration: Track travel and accommodation budgets in partnership with ATT’s travel consultant, acting as a main point of contact. Support the Finance and Commercial teams with client proposals by researching travel options and accurately estimating event-related costs. Produce and issue booking documentation, including travel itineraries, accommodation details and event information. Maintain accurate delivery records by inputting information into internal systems (Staff Savvy and Artifax). Track and authorise hours for freelance cast and crew working on training deliveries. Monitor and record event-related expenses to support cost control and reporting.
- Research, Compliance & Planning: Research visa requirements and travel regulations for upcoming international deliveries. Liaise with venues to confirm arrangements for upcoming training sessions. Ensure delivery planning complies with relevant travel, visa and operational requirements.
- Cross-Departmental & On-Site Support: Attend on-site training deliveries approximately once per month to support delivery teams and maintain strong working relationships. Collaborate with other Training Operations Leads to coordinate project activity, lead client meetings where required, and take accurate meeting notes. Provide general administrative support to the Delivery team on new projects as needed. Participate in an out-of-hours rota to support last-minute operational changes.
Essential Requirements:
- Degree-level qualification or equivalent professional experience relevant to the role or industry.
- At least 2 years’ experience in event administration, training coordination, arts administration, live events, or a similar operational role.
- Excellent organisational skills with strong attention to detail.
- Proven experience coordinating travel, accommodation and logistics for teams or events.
- Strong IT and administrative skills, with the ability to quickly learn and adapt to new systems and software.
Desirable Requirements:
- Experience working with large cohorts of freelancers.
- Proficiency in one or more European languages.
What we offer:
- Salary Range £29,500 - £31,000 (depending on experience)
- A supportive and collaborative team environment.
- An opportunity to be part of a fast-growing, unique company.
- Competitive salary commensurate with market rates plus benefits, to include:
- 25 days annual leave + bank holidays
- Enhanced sick pay
- Enhanced family pay
- Access to Health Cash back plan
- EAP (Employee assistance programme)
- Discounted Gym membership
- Bike2Work scheme
- Death in service cover
- Ongoing learning and development
ATT is committed to creating an inclusive and diverse workplace where everyone feels valued, respected, and supported. We welcome applications from people of all backgrounds, identities, and experiences, including those from underrepresented groups. We believe that diverse perspectives strengthen our work and enhance the quality of what we deliver. We are committed to fair and inclusive recruitment practices and to removing barriers that may disadvantage candidates. If you require any reasonable adjustments during the recruitment process, please let us know and we will be happy to support you.
Programme Coordinator (Training Events) employer: Active Training Team Ltd
Contact Detail:
Active Training Team Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme Coordinator (Training Events)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current or former employees of Active Training Team. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching ATT's training programmes and their impact on safety culture. Show us you understand our mission and how you can contribute to it—this will make you stand out!
✨Tip Number 3
Practice your communication skills! As a Programme Coordinator, you'll need to coordinate with various teams. Being clear and confident in your communication can really set you apart during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in being part of our team.
We think you need these skills to ace Programme Coordinator (Training Events)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in event administration and training coordination. We want to see how your skills align with the role of Programme Coordinator, so don’t hold back!
Show Off Your Organisational Skills: Since this role is all about logistics and planning, give us examples of how you've successfully managed schedules, travel, and budgets in the past. We love a good story about keeping things running smoothly!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key achievements and experiences shine through without unnecessary fluff.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Active Training Team Ltd
✨Know the Company Inside Out
Before your interview, take some time to research Active Training Team. Understand their training programmes, key clients, and their approach to safety leadership. This will not only show your genuine interest but also help you tailor your answers to align with their values.
✨Showcase Your Organisational Skills
As a Programme Coordinator, you'll need excellent organisational skills. Prepare examples from your past experiences where you've successfully managed logistics or coordinated events. Be ready to discuss how you handle tight schedules and unexpected changes.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities. For instance, they might ask how you'd handle a last-minute change in travel arrangements. Think through potential scenarios and prepare your responses to demonstrate your quick thinking and adaptability.
✨Highlight Your Team Collaboration Experience
Collaboration is key in this role. Share specific instances where you've worked closely with teams or freelancers to achieve a common goal. Emphasise your communication skills and how you ensure everyone is on the same page, especially when coordinating training sessions.
