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- Tasks: Coordinate and manage logistics for innovative training programmes across Europe and the US.
- Company: Join Active Training Team, a leader in safety leadership and award-winning training.
- Benefits: Competitive salary, 25 days annual leave, and a supportive team environment.
- Why this job: Make a real impact in safety culture while working with top industry clients.
- Qualifications: Degree-level qualification or relevant experience, plus strong organisational skills.
- Other info: Dynamic role with opportunities for growth in a fast-growing company.
The predicted salary is between 29500 - 31000 £ per year.
Active Training Team (ATT) is a leader in innovative safety leadership, delivering award-winning training programs that empower workers to take responsibility for safety. Known for the groundbreaking EPIC induction for Tideway, ATT comprises a highly skilled team of writers, trainers, facilitators, and actors. With two decades of experience, ATT has collaborated with key clients such as Siemens Gamesa, Ørsted, Crossrail, and Transport for London across the construction, transportation, and energy sectors. Using an immersive and participatory approach, ATT ensures participants gain a lasting understanding of their role in fostering a strong safety culture, impacting leaders, site staff, contractors, and more.
PURPOSE OF THE ROLE
The Training Operations Lead is responsible for coordinating and ensuring the smooth, efficient, and cost-effective delivery of ATT’s national and international onsite training programmes. The role focuses on operational planning and logistics, including scheduling facilitators and actors, managing travel and venue arrangements, preparing documentation, and coordinating clear communication so each training programme runs smoothly, on time and within budget. The primary focus will be on European and US programmes, with additional support for UK delivery as required.
KEY RESPONSIBILITIES
- Training Operations & Logistics
- Coordinate the operational planning and logistics for on-site training programmes, liaising closely with facilitators, actors and internal teams.
- Manage schedules, travel and accommodation to ensure training sessions run smoothly on time and within budget.
- Act as a central point of coordination to ensure all delivery teams have the information and resources they need ahead of each programme.
- Budgeting & Administration
- Track travel and accommodation budgets in partnership with ATT’s travel consultant, acting as a main point of contact.
- Support the Finance and Commercial teams with client proposals by researching travel options and accurately estimating event-related costs.
- Produce and issue booking documentation, including travel itineraries, accommodation details and event information.
- Maintain accurate delivery records by inputting information into internal systems (Staff Savvy and Artifax).
- Track and authorise hours for freelance cast and crew working on training deliveries.
- Monitor and record event-related expenses to support cost control and reporting.
- Research, Compliance & Planning
- Research visa requirements and travel regulations for upcoming international deliveries.
- Liaise with venues to confirm arrangements for upcoming training sessions.
- Ensure delivery planning complies with relevant travel, visa and operational requirements.
- Cross-Departmental & On-Site Support
- Attend on-site training deliveries approximately once per month to support delivery teams and maintain strong working relationships.
- Collaborate with other Training Operations Leads to coordinate project activity, lead client meetings where required, and take accurate meeting notes.
- Provide general administrative support to the Delivery team on new projects as needed.
- Participate in an out-of-hours rota to support last-minute operational changes.
Qualifications
- Degree-level qualification or equivalent professional experience relevant to the role or industry.
- At least 2 years’ experience in event administration, training coordination, arts administration, live events, or a similar operational role.
- Excellent organisational skills with strong attention to detail.
- Proven experience coordinating travel, accommodation and logistics for teams or events.
- Strong IT and administrative skills, with the ability to quickly learn and adapt to new systems and software.
- Experience working with large cohorts of freelancers.
- Proficiency in one or more European languages.
What we offer
- Salary Range £29,500 - £31,000 (depending on experience)
- A supportive and collaborative team environment.
- An opportunity to be part of a fast-growing, unique company.
- Competitive salary commensurate with market rates plus benefits, to include: 25 days annual leave.
Programme Coordinator (Training Events) in London employer: Active Training Team Ltd
Contact Detail:
Active Training Team Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme Coordinator (Training Events) in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its training programmes. Understand their approach to safety leadership and think about how your skills can contribute to their mission. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience in event administration and logistics clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our awesome team at ATT.
We think you need these skills to ace Programme Coordinator (Training Events) in London
Some tips for your application 🫡
Show Your Organisational Skills: In your application, make sure to highlight your organisational skills. We want to see how you can manage schedules and logistics effectively, so share examples of how you've done this in the past!
Be Detail-Oriented: Attention to detail is key for this role. When writing your application, double-check for any typos or errors. We appreciate a polished application that reflects your commitment to quality.
Tailor Your Experience: Make your application stand out by tailoring it to the role. Mention your relevant experience in event administration or training coordination, and how it aligns with what we do at ATT.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Active Training Team Ltd
✨Know Your Stuff
Before the interview, dive deep into the company’s training programmes and their unique approach to safety leadership. Familiarise yourself with their key clients and recent projects, like the EPIC induction for Tideway. This will not only show your genuine interest but also help you relate your experience to their needs.
✨Showcase Your Organisational Skills
As a Programme Coordinator, your organisational skills are crucial. Prepare examples from your past experiences where you successfully managed logistics, schedules, or budgets. Be ready to discuss how you handled challenges and ensured smooth operations in previous roles.
✨Be Ready to Collaborate
Collaboration is key in this role. Think of instances where you worked closely with teams or external partners. Highlight your communication skills and how you’ve facilitated clear information flow among different stakeholders to ensure successful project delivery.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s future training initiatives or how they measure the success of their programmes. This shows that you’re not just interested in the role but also in contributing to the company’s growth and understanding its vision.
