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- Tasks: Coordinate and manage logistics for exciting training events across Europe and the US.
- Company: Join a fast-growing, unique company with a supportive team culture.
- Benefits: Enjoy a competitive salary, 25 days annual leave, and professional development opportunities.
- Why this job: Be at the heart of impactful training programmes and enhance your organisational skills.
- Qualifications: Degree-level qualification or relevant experience in event administration or coordination.
- Other info: Dynamic role with opportunities to travel and collaborate with diverse teams.
The predicted salary is between 29500 - 31500 £ per year.
PURPOSE OF THE ROLE
The Training Operations Lead is responsible for coordinating and ensuring the smooth, efficient, and cost-effective delivery of ATT’s national and international onsite training programmes. The role focuses on operational planning and logistics, including scheduling facilitators and actors, managing travel and venue arrangements, preparing documentation, and coordinating clear communication so each training programme runs smoothly, on time and within budget. The primary focus will be on European and US programmes, with additional support for UK delivery as required.
KEY RESPONSIBILITIES
- Training Operations & Logistics: Coordinate the operational planning and logistics for on-site training programmes, liaising closely with facilitators, actors and internal teams. Manage schedules, travel and accommodation to ensure training sessions run smoothly, on time and within budget. Act as a central point of coordination to ensure all delivery teams have the information and resources they need ahead of each programme.
- Budgeting & Administration: Track travel and accommodation budgets in partnership with ATT’s travel consultant, acting as a main point of contact. Support the Finance and Commercial teams with client proposals by researching travel options and accurately estimating event-related costs. Produce and issue booking documentation, including travel itineraries, accommodation details and event information. Maintain accurate delivery records by inputting information into internal systems (Staff Savvy and Artifax). Track and authorise hours for freelance cast and crew working on training deliveries. Monitor and record event-related expenses to support cost control and reporting.
- Research, Compliance & Planning: Research visa requirements and travel regulations for upcoming international deliveries. Liaise with venues to confirm arrangements for upcoming training sessions. Ensure delivery planning complies with relevant travel, visa and operational requirements.
- Cross-Departmental & On-Site Support: Attend on-site training deliveries approximately once per month to support delivery teams and maintain strong working relationships. Collaborate with other Training Operations Leads to coordinate project activity, lead client meetings where required, and take accurate meeting notes. Provide general administrative support to the Delivery team on new projects as needed. Participate in an out-of-hours rota to support last-minute operational changes.
Essential Requirements:
- Degree-level qualification or equivalent professional experience relevant to the role or industry.
- At least 2 years’ experience in event administration, training coordination, arts administration, live events, or a similar operational role.
- Excellent organisational skills with strong attention to detail.
- Proven experience coordinating travel, accommodation and logistics for teams or events.
- Strong IT and administrative skills, with the ability to quickly learn and adapt to new systems and software.
Desirable Requirements:
- Experience working with large cohorts of freelancers.
- Proficiency in one or more European languages.
Salary Range: £29,500 - £31,500 according to experience
What we offer: A supportive and collaborative team environment. An opportunity to be part of a fast-growing, unique company. Competitive salary commensurate with market rates plus benefits, to include: 25 days annual leave +
Programme Coordinator (Training Events) in London employer: Active Training Team Limited
Contact Detail:
Active Training Team Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme Coordinator (Training Events) in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their training programmes and logistics needs so you can showcase how your skills align perfectly with what they’re looking for.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience in event administration and logistics clearly and concisely.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Programme Coordinator (Training Events) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Programme Coordinator role. Highlight any relevant event administration or training coordination experience, and don’t forget to showcase your organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your background makes you a perfect fit. Be sure to mention your experience with logistics and budgeting.
Show Off Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. You might even want to include examples of how your meticulous nature has helped in past roles!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of success. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Active Training Team Limited
✨Know Your Logistics
Make sure you understand the ins and outs of logistics management. Brush up on your experience with scheduling, travel arrangements, and venue coordination. Be ready to discuss specific examples where you've successfully managed these elements in past roles.
✨Budgeting Basics
Familiarise yourself with budgeting principles relevant to event planning. Be prepared to talk about how you've tracked expenses and worked within a budget before. Highlight any tools or software you've used to manage financial aspects of events.
✨Communication is Key
Since this role involves liaising with various teams and stakeholders, think about how you’ve effectively communicated in previous positions. Prepare to share examples of how you ensured everyone was on the same page during a project.
✨Show Your Organisational Skills
Demonstrate your organisational prowess by discussing how you prioritise tasks and manage multiple projects simultaneously. Bring along any tools or methods you use to stay organised, as this will show your potential employer that you can handle the demands of the role.
