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- Tasks: Join our team as an Office Administrator, supporting professionals with various administrative tasks.
- Company: Westcountry Case Management has been maximising potential for over 20 years in Teignmouth, Devon.
- Benefits: Enjoy hybrid working options and a supportive team environment.
- Why this job: This role offers hands-on experience in a dynamic office setting with opportunities to grow your skills.
- Qualifications: Experience in administration is essential; proficiency in IT applications like Outlook, Word, and Excel is required.
- Other info: Maternity cover position, working 37.5 hours per week, with interviews on 15th or 16th July.
The predicted salary is between 24000 - 36000 £ per year.
Westcountry Case Management has an exciting opportunity for an Office Administrator (Maternity Cover) to join us at our Westcountry Case Management Office in Teignmouth, Devon.
Main part of the role will be being a part of a team providing office support to a group of professionals. Responsibilities include:
- Assisting the existing staff with office and HR related administration
- Formatting reports, electronic filing, letters, updating spreadsheets and files, scanning and phone calls
Working 5 days a week, 37.5 hours per week - Hybrid working Monday to Friday.
What You’ll Be Doing:
- General typing as required, proof reading and formatting reports/letters
- Using Excel spreadsheets to update information
- Answering the telephone and taking messages or dealing with enquiries as able
- Checking and dealing with email enquiries
- General electronic filing
- Organising and managing own time according to delegated workload
- Maintaining good working relationships with colleagues at all times
- Taking and writing up of meeting minutes
- Researching information for case managers
- Attending meetings with Office Manager and office staff if necessary
- Any other reasonable duties as may be required by the Director and Operations Manager
Experience:
- Experience of working in administration and in an office environment (essential)
- Ability to follow instructions (essential)
Knowledge:
- Must be proficient with keyboard and IT applications (essential)
- Working knowledge of Outlook, Word, Excel (essential)
- Knowledge of health care/legal business (desirable)
Skills (all Essential):
- Excellent organisational skills, ability to multi-task
- Excellent oral and written communication skills and ability to professionally represent WCM
- Ability to work under pressure and be flexible as part of a small team
- Attention to detail and deadlines
- Ability to filter information and assess priorities
- Ability to develop and maintain good working relationships at all levels
- Ability to prioritise and manage own workload amid conflicting demands and busy work periods
- Ability to think ahead and anticipate needs before they arise
- Ability to exercise discretion in dealing with confidential or sensitive matters
- Confident and able to work on own initiative and with limited supervision
The post holder will fulfil a specific job but be expected to develop a good understanding of the roles within WCM Ltd and be able to confidently and competently cover for team members when they are absent. The post holder should expect, on occasion, that they will be required to work flexibly.
Westcountry Case Management is committed to safeguarding and protecting all children, young people and vulnerable adults we work with by implementing a robust safeguarding policy including safer recruitment practices and expects all staff to share this commitment.
Office Administrator Maternity Cover employer: Active Care Group Recruitment
Contact Detail:
Active Care Group Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator Maternity Cover
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Outlook, Word, and Excel. Being able to demonstrate your proficiency in these applications during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will show that you can handle the busy work periods mentioned in the job description.
✨Tip Number 3
Research Westcountry Case Management and understand their mission and values. Being able to discuss how your personal values align with theirs during the interview can demonstrate your genuine interest in the role and the company.
✨Tip Number 4
Prepare for potential questions about handling confidential information and sensitive matters. Think of scenarios where you've exercised discretion in past roles, as this is a key requirement for the position.
We think you need these skills to ace Office Administrator Maternity Cover
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and office environments. Emphasise your proficiency with IT applications like Outlook, Word, and Excel, as well as any experience you have in healthcare or legal settings.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Office Administrator role. Mention your organisational skills, ability to multi-task, and how you can contribute to maintaining good working relationships within the team.
Showcase Relevant Skills: In your application, clearly demonstrate your excellent oral and written communication skills. Provide examples of how you've managed workloads under pressure and maintained attention to detail in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are essential for this role.
How to prepare for a job interview at Active Care Group Recruitment
✨Showcase Your Organisational Skills
As an Office Administrator, you'll need to demonstrate excellent organisational skills. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, and how you prioritised your workload effectively.
✨Familiarise Yourself with Relevant Software
Since proficiency in IT applications like Outlook, Word, and Excel is essential, make sure you're comfortable discussing your experience with these tools. You might even want to brush up on any specific functions that could be relevant to the role, such as formatting reports or using spreadsheets.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle real-life situations, such as managing conflicting demands or dealing with sensitive information. Think of examples from your previous roles where you successfully navigated similar challenges.
✨Demonstrate Teamwork and Communication Skills
The role requires maintaining good working relationships with colleagues. Be ready to share instances where you've worked effectively within a team, highlighting your communication skills and ability to represent the organisation professionally.
