At a Glance
- Tasks: Keep our office running smoothly and create a welcoming environment for everyone.
- Company: Join a fast-growing UK business that values its people and fosters development.
- Benefits: Enjoy 33 days holiday, health cash plan, free breakfasts, and birthday surprises.
- Other info: Be part of a supportive culture with excellent career growth opportunities.
- Why this job: Make a real impact by ensuring a positive experience for visitors and team members.
- Qualifications: Strong organisational skills and a friendly, professional attitude are essential.
The predicted salary is between 25000 - 30000 £ per year.
Location: Halifax
Department: People
Contract type: Permanent / Part-time
About the role
We are seeking a proactive and organised Receptionist & Office Coordinator to help maintain a smooth, efficient, and welcoming office environment. This is a varied, hands-on role that will see you supporting team members, managing facilities, and ensuring a positive experience for visitors. This role is ideal for someone who takes pride in their workspace, has a strong sense of ownership, and understands the importance of maintaining high standards, including information security across the office.
Activate Group is a growing UK business with 1,000+ team members nationwide. This is an exciting opportunity to build a long-term career with a company that values its people and offers genuine development and progression opportunities.
Key responsibilities
- Ensure meeting rooms are prepared, clean, secure, and well-equipped, including arranging supplies such as refreshments, flipcharts, and catering where required.
- Set up visitor access, welcome external guests, and manage sign-in processes.
- Maintain kitchen areas by monitoring and replenishing supplies, loading/emptying dishwashers, and keeping spaces tidy.
- Ensure bathroom supplies are regularly stocked.
- Manage incoming and outgoing post, including collection, scanning, logging, and distribution in line with internal processes.
- Carry out regular checks of office areas to maintain health & safety, cleanliness, organisation, and compliance.
- Take ownership of secure handling of documents.
- Organise and distribute employee recognition items such as birthday and anniversary vouchers.
- Support team engagement activities, catering arrangements, and office-related purchasing requests.
- Raise and coordinate maintenance issues, liaising with contractors and cleaning teams as needed.
- Respond to office-related queries and manage incoming requests via email or in person.
- Produce and issue ID passes for new starters.
Skills and experience
- Takes pride in maintaining a clean, organised, and professional office environment.
- Strong awareness of information security and confidentiality best practices.
- Highly organised with excellent attention to detail.
- Able to manage multiple tasks and prioritise effectively.
- Friendly and professional, with strong communication skills.
- Proactive with a “can-do” attitude.
Benefits
We believe in rewarding our people for the great work they do. When you join Activate Group, you can expect:
- 33 days holiday, including bank holidays.
- Personal health cash plan – claim back the cost of everyday healthcare such as dental and optical check-ups.
- Enhanced maternity, paternity, adoption and shared parental pay.
- Life assurance at three times your basic salary.
- Free breakfasts and fresh fruit.
- A birthday surprise for everyone.
What you can expect from us
At Activate Group, we want everyone to have the tools and support they need to do their best work. We’re an innovative business that continuously reviews and improves our systems, processes and ways of working, making sure they support our teams to do their jobs effectively. Every role at Activate Group is aligned to our wider business vision and purpose – making someone’s bad day better. You’ll understand how your role contributes to the bigger picture and how your work helps deliver excellent outcomes for customers and partners. We believe work should be enjoyable. We make time to celebrate success, recognise achievements and bring people together at team events and company-wide celebrations. We’ll also support your ongoing development through regular feedback and career planning. Whether you’re based in one of our contact centres in Halifax, Peterborough or Huddersfield, working at an Activate Accident Repair (AAR) site, or working from home, you’ll be part of a supportive culture where people are encouraged to succeed.
A bit about us
Activate Group is a fast-growing business approaching 1,000 team members nationwide. We work with some of the UK’s largest fleets and insurance companies, supporting drivers that have been involved in road incidents through our contact centres in Halifax, Peterborough and Huddersfield. We manage every step of the repair journey - repairing vehicles at our own Activate Accident Repair (AAR) body shops, as well as through a UK-wide network of trusted independent repair partners. We also work with the UK’s largest vehicle manufacturers, supporting their approved repair programmes, and deliver innovative technology solutions to fleets, vehicle repair centres and dealerships.
Our purpose & values
Our purpose underpins everything we do: Make someone’s bad day better. Our values define how we work with our team members, customers and suppliers:
- Make it happen – Be accountable. Take the initiative, work fast, and do a great job.
- Strive for better – Be bold. Challenge the norm - make small improvements often.
- Win together – Be a team player. Win together, learn together, respect each other.
Receptionist & Office Coordinator in Halifax employer: Activate Group Limited
Activate Group is an exceptional employer located in Halifax, offering a vibrant work culture that prioritises employee well-being and development. With generous benefits such as 33 days of holiday, a personal health cash plan, and a supportive environment that encourages career progression, employees can thrive while contributing to a meaningful mission of making someone's bad day better. Join a team that celebrates success and fosters collaboration, ensuring that every role plays a vital part in delivering excellent outcomes for customers and partners.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Office Coordinator in Halifax
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they value. This will help you tailor your responses and show that you're a great fit for their team.
✨Tip Number 2
Practice your communication skills! As a Receptionist & Office Coordinator, you'll be the face of the office. Role-play common scenarios with a friend to boost your confidence and ensure you come across as friendly and professional.
✨Tip Number 3
Be proactive during the interview. Ask insightful questions about the role and the team. This shows your enthusiasm and helps you gauge if the company is the right fit for you too!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and keep you top of mind. Plus, it shows your appreciation for the opportunity!
We think you need these skills to ace Receptionist & Office Coordinator in Halifax
Some tips for your application 🫡
Show Your Organisational Skills:As a Receptionist & Office Coordinator, being organised is key! Make sure your application highlights your ability to manage multiple tasks and keep things running smoothly. We love seeing examples of how you've kept things tidy and efficient in previous roles.
Emphasise Your Communication Skills:You'll be the first point of contact for visitors, so let us know about your friendly and professional communication style. Share any experiences where you’ve successfully managed queries or welcomed guests, as this will show us you’re the right fit for our team!
Demonstrate Your Attention to Detail:In this role, attention to detail is crucial. When writing your application, mention specific instances where your keen eye has helped maintain high standards, whether it’s in cleanliness, organisation, or information security. We appreciate candidates who take pride in their work!
Apply Through Our Website:We encourage you to apply directly through our website! It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Activate Group Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist & Office Coordinator. Familiarise yourself with tasks like managing meeting rooms, handling post, and maintaining office supplies. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks in previous roles. Highlight your attention to detail and ability to prioritise effectively, as these are key skills for keeping an office running smoothly.
✨Emphasise Your Communication Style
As a Receptionist & Office Coordinator, you'll be the first point of contact for visitors. Practice articulating your friendly and professional communication style. Be prepared to discuss how you handle queries and ensure a positive experience for guests.
✨Demonstrate Your Proactive Attitude
Employers love candidates who take initiative. Share instances where you've gone above and beyond in your previous roles, whether it was improving office processes or enhancing team engagement activities. This will show that you're not just reactive but also proactive in creating a welcoming environment.
