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- Tasks: Support project delivery with administrative duties and maintain efficient operations.
- Company: Join Balfour Beatty, a leader in delivering vital infrastructure projects.
- Benefits: Enjoy flexible working, 25 days annual leave, and family-friendly policies.
- Why this job: Be part of exciting projects that make a real impact on communities.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Diverse and inclusive workplace with excellent career growth opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Location: Nairn Academy (Fully On-Site)
Contract Type: 10-Month Fixed Term Contract
We are looking for a proactive and highly organised Project Administrator to join our UKCS Scotland team, working full-time onsite at our Nairn Academy project. In this role, you will provide specialist and general administrative support to ensure efficient day-to-day operations across the project team.
Reporting to the Administration Manager, and working closely with the Project Lead and wider site team, you will play a key part in supporting project delivery, maintaining excellent information flow, and enabling the team to perform at its best.
What You'll Be Doing
- Delivering a full range of administrative duties to support the project team efficiently.
- Providing general administrative support such as meeting minutes, typing, photocopying, scanning, and handling correspondence.
- Screening incoming calls, mail, and e-mails on behalf of the team, ensuring queries are managed promptly and professionally.
- Creating and maintaining spreadsheets, documents, and presentations using MS Office.
- Supporting monthly reporting processes, including PRM and contractor reports.
- Assisting with M-Site requirements.
- Uploading documents to BIM and SharePoint to maintain accurate project records.
- Managing multiple diaries, planning schedules, and optimising the teams working time.
- Organising and attending meetings/conferences, including arranging facilities and taking minutes.
- Managing meeting room and hot-desk bookings.
- Completing confidential project work as required.
- Maintaining accurate and secure electronic and paper-based filing systems, including archiving.
- Upholding confidentiality in all aspects of project and business information.
- Demonstrating and promoting Balfour Beatty Values, Zero Harm, and supporting UKCS sustainability activities.
Who We're Looking For
- Previous secretarial and/or administrative experience.
- Excellent organisational ability and confidence working independently.
- Strong communication skills and the ability to build effective relationships across all levels.
- The ability to work under pressure and meet tight deadlines.
- A strong customer-focused mindset.
- Fast and accurate typing skills.
- Strong IT capability, with proficiency in Microsoft Office (Excel, Word, PowerPoint) and SharePoint.
Why Work for Us
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata).
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave.
- Pension, share incentive plan, volunteering leave, recognition schemes and much more.
About Us
From Dunfermline tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on. We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities. Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment.
Diversity and Inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Every-One Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background.
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, ENEI, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long-term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists. As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
We Are Looking To Continually Improve Our Resourcing Process And Ensure That It Is Fair And Inclusive For All. If You Have Any Feedback On The Process, Please Share This With Us.
Project Administrator in Nairn employer: ActionFight, Inc.
Contact Detail:
ActionFight, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Nairn
✨Tip Number 1
Get to know the company! Research Balfour Beatty and their projects. This will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and even referrals.
✨Tip Number 3
Prepare for the interview by practising common questions. Think about how your skills match the role of Project Administrator and be ready to share examples from your experience.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Balfour Beatty.
We think you need these skills to ace Project Administrator in Nairn
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project Administrator role. Highlight your previous administrative experience and how it aligns with the responsibilities mentioned in the job description.
Show Off Your Skills: Don’t forget to showcase your strong IT capabilities, especially with Microsoft Office and SharePoint. Mention any specific projects where you’ve used these tools effectively to support a team.
Be Professional Yet Personable: When writing your application, keep it professional but let your personality shine through. We want to see your communication skills and how you can build relationships across all levels.
Apply Through Our Website: For the best chance of success, make sure to apply directly through our website. It’s the easiest way for us to receive your application and get you into the process!
How to prepare for a job interview at ActionFight, Inc.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as managing diaries, handling correspondence, and supporting reporting processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As a Project Administrator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. Highlight your ability to prioritise and meet tight deadlines, as this will resonate well with the interviewers.
✨Brush Up on Your IT Skills
Since proficiency in Microsoft Office and SharePoint is essential for this role, take some time to refresh your skills. Be ready to discuss how you've used these tools in previous roles, especially in creating spreadsheets, documents, and presentations. If possible, mention any specific projects where your IT skills made a significant impact.
✨Prepare Questions That Matter
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, project goals, and company culture. This not only shows your interest but also helps you gauge if the company aligns with your values, especially regarding their commitment to diversity and inclusion.