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- Tasks: Manage reception duties and handle purchasing administration tasks.
- Company: Join InterMoor, a leader in innovative mooring technology solutions.
- Benefits: Enjoy a full-time, permanent role with opportunities for growth.
- Why this job: Be the first point of contact and make a real impact in a dynamic environment.
- Qualifications: Strong communication skills and relevant administrative experience required.
- Other info: Located in Bridge of Don, Aberdeen, with a supportive team culture.
The predicted salary is between 24000 - 36000 ÂŁ per year.
Job Details: Receptionist / Purchasing Administrator
Full details of the job.
Vacancy Name
Vacancy No
Vacancy No VN3539
Operating Company
Advert
Advert InterMoor, part of Acteon group, is a leading supplier of mooring technology providing innovative solutions for rig moves, mooring services and marine projects including engineering and design, fabrication, subsea installation and survey and positioning. InterMoor\’s services are designed to meet the specified needs of each project safely and efficiently. Whether for a drilling rig, an offshore renewable energy project or an ultra-deep-water production asset, InterMoor’s cradle-to-grave range of services – and our ability to link up with our sister companies across Acteon to fulfil project requirements under one contract – delivers increased efficiencies and reduced costs. We provide a complete package to ensure our clients receive the optimum solution in a single interface and uncompromised contracting strategy – leading to operational flexibility and commercial efficiency.
InterMoor are looking to source a Receptionist/Purchasing Administrator on a full time, permanent basis. Based at their facility in Bridge of Don, Aberdeen, the Receptionist/Purchasing Administrator will be responsible for providing an effective and efficient reception service including professional face to face and telephone interaction with clients and customers. Responsible for all administrative job duties in relation to purchasing of goods or services and be first point of contact for all purchase order queries and issues.
Duties & Main Responsibilities
•Raising purchase orders on Navision/Business Central for various departments
•Goods receiving of Purchase Orders
•Switchboard – answering & transferring calls
•Meeting & greeting visitors
•Managing of visitors including visitor pass issue, visitor book completion and visitor direction
•Mail distribution & collection
•Receipting deliveries
•Meeting room management including bookings
•Ordering lunches for meetings
•General admin duties
•Organising courier collection
•AM/PM handover to security guard
•Logging of facilities issues
Required
•Excellent levels of communication skills in both written and spoken format
•Relevant administrative experience in similar/other industry
•Good planning, prioritisation, and organisational skills
•Effective/competent MS Office Suite User
•Experience of using Navision is preferred
•Customer service background would be an advantage
•A pro-active self-starter who can operate both individually and as part of a team
•Be able to balance competing priorities, complex situations, and tight deadlines
•Independent and focused with the ability to use own initiative and work unsupervised
•Be able to think creatively and strategically and to successfully mediate and negotiate with individuals and groups internally and externally
•Organised and efficient
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Receptionist / Purchasing Administrator employer: Acteon Group
Contact Detail:
Acteon Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Purchasing Administrator
✨Tip Number 1
Familiarise yourself with the company, InterMoor, and their services. Understanding their mooring technology and how they operate will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Brush up on your communication skills, both verbal and written. As a Receptionist/Purchasing Administrator, you'll be the first point of contact for clients and customers, so showcasing your ability to communicate effectively is crucial.
✨Tip Number 3
Gain a basic understanding of Navision/Business Central, as experience with these systems is preferred. You can find online tutorials or resources that can help you get acquainted with their functionalities, which will give you an edge over other candidates.
✨Tip Number 4
Prepare examples from your past experiences that highlight your organisational skills and ability to manage multiple tasks. Being able to discuss specific situations where you've successfully balanced competing priorities will demonstrate your suitability for the role.
We think you need these skills to ace Receptionist / Purchasing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the Receptionist/Purchasing Administrator role. Emphasise your communication skills, organisational abilities, and any experience with MS Office or Navision.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific duties from the job description, such as managing visitor interactions and handling purchase orders, to demonstrate your understanding of the role.
Showcase Customer Service Skills: Since a customer service background is advantageous, include examples in your application that illustrate your ability to interact professionally with clients and handle queries effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Acteon Group
✨Showcase Your Communication Skills
As a Receptionist/Purchasing Administrator, excellent communication is key. Be prepared to demonstrate your verbal and written communication skills during the interview. You might be asked to role-play a scenario where you handle a difficult customer or client, so practice articulating your thoughts clearly and professionally.
✨Familiarise Yourself with Navision
Since experience with Navision is preferred for this role, take some time to learn about the software if you're not already familiar. Mentioning your knowledge or willingness to learn during the interview can set you apart from other candidates.
✨Prepare for Administrative Scenarios
Expect questions related to administrative tasks, such as managing multiple priorities or handling purchase orders. Think of specific examples from your past experience that highlight your organisational skills and ability to work under pressure.
✨Demonstrate Your Customer Service Experience
If you have a background in customer service, be ready to discuss it. Share examples of how you've successfully managed customer interactions, resolved issues, or improved service delivery. This will show that you understand the importance of client relations in this role.
