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- Tasks: Support the Project Control team with cost tracking and administrative tasks.
- Company: Acteon is a leader in marine energy and infrastructure services, committed to innovation and excellence.
- Benefits: Enjoy hybrid working options and a collaborative, inclusive work environment.
- Why this job: Join a dynamic team that values professional growth and contributes to sustainable energy solutions.
- Qualifications: High school diploma required; experience in a similar role is a plus but not essential.
- Other info: Familiarity with Microsoft Office tools is necessary; budgeting knowledge is beneficial.
The predicted salary is between 30000 - 42000 £ per year.
Advert Acteon, a company specialising in marine energy and infrastructure services, provides unique offerings in survey, engineering, foundations, moorings, and decommissioning. By harnessing advanced technology and industry expertise, Acteon delivers innovative and cost-effective strategies to its customers and the offshore energy sector. Acteon’s capability extends from engineering the seabed to delivering sustainable energy systems on the surface, all with a commitment to excellence. We pride ourselves on fostering a collaborative and inclusive work environment that encourages professional growth and development.
The Geo-Services Business Line works globally and specialises in marine surveys, site characterization, and digital solutions to optimize the design and installation of marine structures for the offshore wind, oil & gas and near shore sectors.
The Project Controls Admin is required to provide administrative and clerical support to the Project Control team, ensuring accurate tracking of project or departmental costs
Location: Aberdeen (hybrid working)
Role Description
• Run project cost plus report on a monthly basis and issue to Project Managers for confirmation on budget/billable costs
• Collate necessary backup for billable recharges and prepare summary sheet to pass onto the COE (Centre of Excellence) Accounts Receivable team for Invoice creation
• Liaising with project manager and the COE to ensure invoices are submitted timely; reconciling and monitoring any variances; liaising with client rep on any discrepancies or additional backup required
• Assist with preparation of Intercompany Invoicing
• Assist with the monthly Client Invoicing process
• Assist with the creation & maintenance of project resources/objects within the accounting system (Navision)
• Attend project meetings as required
• Assist the Project Controls team in tracking and monitoring project budgets, revenue, and forecasts.
• Assist in preparing periodic cost reports, variance analyses, and financial summaries.
• Coordinate with procurement, finance, and project teams to ensure accurate and timely recording of costs.
• Help identify discrepancies or issues in cost data and escalate to supervisors.
• Maintain organized and up-to-date documentation and filing systems (audit history)
• Provide administrative support such as scheduling meetings, preparing documents, and handling correspondence related to Project Control team.
• Support audit activities and provide requested documents as needed.
Requirements:
• High school diploma or equivalent
• Experience in a similar role is advantageous, but not essential
• Experienced/confident in using Outlook, Microsoft Word/Excel, and PowerPoint
• Basic understanding of budgeting and cost control principles
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Project Controls Admin employer: Acteon Group
Contact Detail:
Acteon Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Controls Admin
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly Navision. If you haven't used it before, consider taking an online course or watching tutorial videos to get a basic understanding of how it works.
✨Tip Number 2
Network with professionals in the marine energy and infrastructure sectors. Attend industry events or join relevant online forums to connect with people who might provide insights or even referrals for the Project Controls Admin role.
✨Tip Number 3
Brush up on your budgeting and cost control principles. Understanding these concepts will not only help you in the role but also demonstrate your commitment to the position during interviews.
✨Tip Number 4
Prepare to discuss your organisational skills and experience with administrative tasks. Think of examples where you've successfully managed documentation or supported a team, as this will be crucial for the Project Controls Admin position.
We think you need these skills to ace Project Controls Admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Project Controls Admin role. Emphasise any administrative support roles you've held, especially those involving budgeting or cost control.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of Acteon’s work in marine energy and how your skills can contribute to their projects.
Highlight Technical Skills: Since the role requires proficiency in Microsoft Office applications, particularly Excel, make sure to mention any relevant experience you have with these tools. Provide examples of how you've used them in previous roles.
Showcase Attention to Detail: In your application, provide examples that demonstrate your attention to detail, especially in tasks like tracking costs, preparing reports, or maintaining documentation. This is crucial for the Project Controls Admin position.
How to prepare for a job interview at Acteon Group
✨Know Your Numbers
As a Project Controls Admin, you'll be dealing with budgets and costs regularly. Brush up on your understanding of budgeting and cost control principles. Be prepared to discuss any relevant experience you have, even if it's from previous roles or academic projects.
✨Familiarise Yourself with Tools
Make sure you're comfortable using Microsoft Excel, as it's crucial for tracking project costs and preparing reports. If you can, practice creating spreadsheets that track expenses or budgets to demonstrate your skills during the interview.
✨Highlight Your Organisational Skills
This role requires maintaining organised documentation and filing systems. Think of examples from your past where you've successfully managed multiple tasks or projects simultaneously, and be ready to share these during the interview.
✨Prepare Questions for Them
Interviews are a two-way street. Prepare thoughtful questions about the company culture, team dynamics, and how success is measured in the Project Controls team. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
