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- Tasks: Oversee travel logistics and manage personnel for offshore projects.
- Company: Join UTEC Survey Group, a leader in offshore and onshore survey services.
- Benefits: Full-time role with competitive salary and opportunities for growth.
- Why this job: Make a real impact by coordinating skilled teams for critical projects.
- Qualifications: Experience in personnel coordination and strong organisational skills.
- Other info: Dynamic team environment with a focus on collaboration and improvement.
The predicted salary is between 36000 - 60000 £ per year.
UTEC Survey Group, part of Acteon Geo Services, is seeking a Senior Personnel Coordinator for a full-time, permanent position based in Westhill, Aberdeen. UTEC is one of the world's largest independent offshore and onshore survey providers, offering advanced survey, positioning, and data management services to enable our clients' critical decision-making.
The Senior Personnel Coordinator will oversee travel and logistics, ensuring proper resource management and planning for a skilled pool of field staff. The role also involves providing administrative support to the local Operations Team.
Responsibilities- Manage personnel coordinators to ensure offshore personnel skills align with project requirements.
- Coordinate administrative tasks within the crewing department to meet monthly deadlines.
- Determine the most suitable route and carrier options based on project needs and departure points.
- Research alternative travel options when preferred choices are unavailable.
- Maintain data accuracy in personnel, training, and competency registers, ensuring certifications are current and uploaded to the UTEC IMS.
- QC travel logs for accuracy.
- Review global travel provider invoices for accuracy and proper project coding, with supporting documentation.
- Collaborate with accounts payable and cost controllers to manage purchase orders and invoices.
- Identify and implement system or procedural improvements.
- Provide administrative support to the Operations Team, including clerical and project-based tasks.
- Assist with organizing, tracking, and executing purchase orders and invoices.
- Possess knowledge of core competencies for offshore disciplines.
- Work closely with business units to ensure timely personnel delivery to vessels.
- Previous experience in a similar role.
- Ability to organize and lead a small team.
- Strong prioritization and task management skills.
- Experience planning crew rotations across multiple vessels.
- Essential experience in travel coordination, including ticketing, visas, work permits, and inoculations.
- Team-oriented with a positive attitude and good collaboration skills.
Senior Personnel Coordinator in Aberdeen employer: Acteon Group
Contact Detail:
Acteon Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Personnel Coordinator in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Senior Personnel Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching UTEC and understanding their projects. Show us that you’re not just another candidate; demonstrate your knowledge about their operations and how your skills can help streamline their personnel coordination.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to travel coordination and team management. We want to see how you handle real-life scenarios, so think of examples from your past experiences that highlight your skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in keeping you top of mind. Plus, it shows us that you’re genuinely interested in the position and appreciate the opportunity.
We think you need these skills to ace Senior Personnel Coordinator in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Personnel Coordinator role. Highlight your experience in travel coordination and team management, as these are key for us at UTEC. Use specific examples that showcase your skills in personnel management and administrative support.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your previous experience in similar positions and how you can contribute to our Operations Team. Keep it engaging and personal!
Showcase Your Skills: Don’t forget to highlight your strong prioritisation and task management skills. We want to see how you’ve successfully managed multiple tasks in the past, especially in travel coordination and crew rotations. Be specific about your achievements!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at UTEC!
How to prepare for a job interview at Acteon Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Senior Personnel Coordinator. Familiarise yourself with travel coordination, personnel management, and administrative support tasks. This will help you answer questions confidently and demonstrate your knowledge of what UTEC Survey Group needs.
✨Showcase Your Team Leadership Skills
Since this role involves managing personnel coordinators, be prepared to discuss your leadership experience. Think of specific examples where you've successfully led a team or improved processes. Highlight your ability to motivate others and ensure everyone is aligned with project requirements.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, like coordinating travel for a large crew or resolving discrepancies in travel logs. Prepare by thinking through potential challenges and how you would approach them, showcasing your problem-solving skills and attention to detail.
✨Demonstrate Your Organisational Skills
As a Senior Personnel Coordinator, strong organisational skills are crucial. Be ready to discuss how you prioritise tasks and manage multiple projects simultaneously. Use examples from your past roles to illustrate your ability to keep everything on track, especially when it comes to meeting deadlines and maintaining data accuracy.
