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- Tasks: Support the Project Control team with cost tracking and administrative tasks.
- Company: Acteon, a leader in marine energy and infrastructure services.
- Benefits: Hybrid working, professional growth, and a collaborative environment.
- Why this job: Join a dynamic team and contribute to innovative projects in the offshore energy sector.
- Qualifications: High school diploma; experience in admin roles is a plus.
- Other info: Opportunity to develop skills in budgeting and cost control.
The predicted salary is between 30000 - 42000 £ per year.
Acteon, a company specialising in marine energy and infrastructure services, provides unique offerings in survey, engineering, foundations, moorings, and decommissioning. By harnessing advanced technology and industry expertise, Acteon delivers innovative and cost-effective strategies to its customers and the offshore energy sector. Acteon's capability extends from engineering the seabed to delivering sustainable energy systems on the surface, all with a commitment to excellence. We pride ourselves on fostering a collaborative and inclusive work environment that encourages professional growth and development.
The Geo-Services Business Line works globally and specialises in marine surveys, site characterization, and digital solutions to optimize the design and installation of marine structures for the offshore wind, oil & gas and near shore sectors.
The Project Controls Admin is required to provide administrative and clerical support to the Project Control team, ensuring accurate tracking of project or departmental costs.
Location: Aberdeen (hybrid working)
Role Description:
- Run project cost plus report on a monthly basis and issue to Project Managers for confirmation on budget/billable costs.
- Collate necessary backup for billable recharges and prepare summary sheet to pass onto the COE (Centre of Excellence) Accounts Receivable team for Invoice creation.
- Liaising with project manager and the COE to ensure invoices are submitted timely; reconciling and monitoring any variances; liaising with client rep on any discrepancies or additional backup required.
- Assist with preparation of Intercompany Invoicing.
- Assist with the monthly Client Invoicing process.
- Assist with the creation & maintenance of project resources/objects within the accounting system (Navision).
- Attend project meetings as required.
- Assist the Project Controls team in tracking and monitoring project budgets, revenue, and forecasts.
- Assist in preparing periodic cost reports, variance analyses, and financial summaries.
- Coordinate with procurement, finance, and project teams to ensure accurate and timely recording of costs.
- Help identify discrepancies or issues in cost data and escalate to supervisors.
- Maintain organized and up-to-date documentation and filing systems (audit history).
- Provide administrative support such as scheduling meetings, preparing documents, and handling correspondence related to Project Control team.
- Support audit activities and provide requested documents as needed.
Requirements:
- High school diploma or equivalent.
- Experience in a similar role is advantageous, but not essential.
- Experienced/confident in using Outlook, Microsoft Word/Excel, and PowerPoint.
- Basic understanding of budgeting and cost control principles.
Project Controls Admin in Aberdeen employer: Acteon Group
Contact Detail:
Acteon Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Controls Admin in Aberdeen
✨Tip Number 1
Get to know the company inside out! Research Acteon’s projects and values so you can chat about how your skills fit into their mission. This shows you’re genuinely interested and not just another applicant.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing a role in the Project Controls team. Personal connections can make a huge difference!
✨Tip Number 3
Prepare for the interview by practising common questions related to project controls and cost management. Think of examples from your past experiences that highlight your skills. We want to see how you can contribute to the team!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Acteon family!
We think you need these skills to ace Project Controls Admin in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Project Controls Admin role. Highlight any relevant experience in project management or cost control, and don’t forget to mention your proficiency with tools like Excel!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role at Acteon and how your background makes you a great fit. Keep it concise but engaging – we want to see your personality!
Showcase Your Attention to Detail: As a Project Controls Admin, accuracy is key. In your application, provide examples of how you've successfully managed data or tracked costs in previous roles. This will show us you’ve got what it takes to keep everything organised!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to upload all your documents in one go. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Acteon Group
✨Know Your Numbers
Make sure you brush up on basic budgeting and cost control principles. Familiarise yourself with how project costs are tracked and reported, as this will likely come up in your interview. Being able to discuss specific examples of how you've managed or monitored costs in the past can really impress.
✨Master the Tools
Since the role requires experience with tools like Outlook, Microsoft Word, Excel, and PowerPoint, we suggest you practice using these applications. Be ready to discuss how you've used them in previous roles, especially for tasks like creating reports or managing schedules.
✨Show Your Organisational Skills
The Project Controls Admin role involves maintaining organised documentation and filing systems. Prepare to share examples of how you've kept things tidy and efficient in past jobs. Maybe even bring a sample of your work if it's appropriate!
✨Be Ready to Collaborate
Acteon values a collaborative work environment, so be prepared to talk about your teamwork experiences. Think of instances where you've liaised with different teams or departments, and how you handled any challenges that arose. This will show you're a good fit for their culture.
