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- Tasks: Manage documents and support the QSSHEF function in a dynamic environment.
- Company: Join UTEC, a leader in offshore and onshore survey services.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a collaborative team making impactful decisions in marine energy.
- Qualifications: Experience with Microsoft SharePoint and strong administrative skills required.
- Other info: Flexible office days and excellent career development opportunities await you.
The predicted salary is between 36000 - 60000 £ per year.
Acteon, a company specialising in marine energy and infrastructure services, provides unique offerings in survey, engineering, foundations, moorings, and decommissioning. By harnessing advanced technology and industry expertise, Acteon delivers innovative and cost-effective strategies to its customers and the offshore energy sector. Acteon’s capability extends from engineering the seabed to delivering sustainable energy systems on the surface, all with a commitment to excellence. We pride ourselves on fostering a collaborative and inclusive work environment that encourages professional growth and development.
UTEC Geo-services is seeking an experienced Document Controller/Administrator to join our team on a full-time, permanent basis. This newly created role is ideal for someone with several years of administrative and document control experience with a deep understanding of Microsoft SharePoint libraries and SharePoint based Intranet.
Location & Working Arrangement: This is an office-based role (with hybrid working 3 days office, 2 days home), located at our modern facility in Aberdeen (AB23) or either Wokingham (RG41) or Edinburgh (EH12). Candidates must live within daily commuting distance and be flexible with office days to meet business needs.
Responsibilities:
- Receive and process document changes including quality control and publication.
- Monitor document review and updates and carry out periodic document library hygiene.
- Administer Geo-services QSSHEF data via its internal reporting systems.
- Receive, log and triage help requests via our Q-Ticket system.
- Receive reporting system queries or issues and remedy them.
- Complete periodic data hygiene activities utilising PowerBI, and other internal systems.
- Provide limited absence cover for the QSSHEF Coordinator.
- Process new supplier questionnaires.
- Operate the Geo-services QSSHEF helpdesk.
- Aid with internal and external audits.
Requirements:
- Excellent familiarity with operating Microsoft SharePoint libraries.
- Good understanding of Microsoft PowerBI or similar data dashboarding systems.
- Ability to work diligently with autonomy and focus on the priorities.
- An inquisitive mind that looks to understand why, rather than ticking a box.
- MS Office Software qualifications or demonstrable capability of Word, Excel, PowerPoint, and Forms.
- Excellent written and oral English language skills.
- Experience of Incident reporting systems, or other similarly complex IT systems.
- Candidates must have the legal right to work in the UK and be a permanent resident of the UK.
Document Administrator QSSHEF employer: Acteon Group Operations (UK) Limited
Contact Detail:
Acteon Group Operations (UK) Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Administrator QSSHEF
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Document Administrator QSSHEF
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Administrator role. Highlight your experience with Microsoft SharePoint and any relevant document control skills. We want to see how your background fits with what we do at UTEC!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with our needs. Don’t forget to mention your understanding of QSSHEF processes – it’ll make you stand out!
Show Off Your Tech Skills: Since this role involves using SharePoint and PowerBI, be sure to showcase your tech skills in your application. Mention specific projects or experiences where you've used these tools effectively. We love candidates who are tech-savvy!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Acteon Group Operations (UK) Limited
✨Know Your SharePoint Inside Out
Since the role heavily involves Microsoft SharePoint, make sure you brush up on your knowledge of its libraries and functionalities. Familiarise yourself with how document control works within SharePoint, as you might be asked to demonstrate your understanding during the interview.
✨Showcase Your Data Skills
The job mentions a good understanding of PowerBI or similar systems. Prepare to discuss any relevant experience you have with data dashboarding. Bring examples of how you've used these tools to improve processes or solve problems in previous roles.
✨Demonstrate Your Attention to Detail
As a Document Administrator, attention to detail is crucial. Be ready to share specific instances where your diligence made a difference, whether it was catching an error in a document or ensuring compliance with quality standards. This will show that you take pride in your work.
✨Ask Insightful Questions
Interviews are a two-way street! Prepare thoughtful questions about the QSSHEF function and how it integrates with the overall goals of UTEC. This not only shows your interest in the role but also your eagerness to contribute to the team’s success.
