At a Glance
- Tasks: Coordinate travel arrangements, manage visas, and ensure smooth personnel mobilization.
- Company: Dynamic company in the offshore industry with a focus on teamwork.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Join a supportive team and gain valuable experience in a fast-paced environment.
- Why this job: Be the key player in ensuring personnel are ready for exciting offshore projects.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities include the following:
- Create intercompany technician´s order including the calculation for the offshore/onshore rate and the Mob/Demob Lumpsum.
- Create invoices for intern and extern.
- Arrangement of flights, hire cars, accommodation, and other travel for personnel:
- Coordinate the travel arrangements with the personnel and our travel agent by selecting the best offer and the best routes and book the travel according to ACTEON travel regulations.
- Pay attention to the internal travel regulations of 11 hours and stay up to date with the latest travel advice and restrictions, sharing updates with the wider team.
- Arrangement of visas and work permits for personnel:
- Correctly fill out the LOI applications with the right passports, send out the supporting documents and arrange the visa appointment.
- Generate travel instruction emails and the entry regulation to personnel prior to any mobilization/demobilization.
- Work together with the HSE Manager in creating the Travel Risk Assessment document before the personnel are mobilized.
- Send the travel email together with flight arrangement, hotel booking, transportation arrangement, travel risk assessment, International SOS report, visa and work permit.
- Update the IT program such as SharePoint and HRWorks in line with the latest changes:
- Upload documents in SharePoint when new passports and visas are received, update their validity and take care of travel requests in HRWorks before the personnel are mobilized, update the start and end-date based on the travel details.
- Crew Matrix and project registration assignment:
- Register the personnel into the client´s online system and upload the documents.
- Create the crew matrix for the project.
- Work Certificate assignment:
- Collect and verify the correctness of Work Certificates based on the personnel mobilization/demobilization date (their flight tickets).
- Communicate with personnel for clarification, revision, and follow-up on updated Work Certificates if needed.
- Actively join the Weekly Teams Meeting, such as Resource Planning Meeting and Crewing Meeting every week to discuss the project.
- Support emergency out of hours cover where required.
Crewing Coordinator in Camborne employer: Acteon Group Operations (UK) Limited
As a Crewing Coordinator at our company, you will thrive in a dynamic and supportive work environment that prioritises employee well-being and professional growth. We offer competitive benefits, including flexible working arrangements and opportunities for career advancement, all while being part of a collaborative team that values your contributions. Located in a vibrant area, our workplace fosters a culture of innovation and inclusivity, making it an excellent choice for those seeking meaningful and rewarding employment.
Contact Details:
Acteon Group Operations (UK) Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Crewing Coordinator in Camborne
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We think you need these skills to ace Crewing Coordinator in Camborne
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Acteon Group Operations (UK) Limited:This is your chance to really connect with the team at Acteon Group Operations (UK) Limited. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Acteon Group Operations (UK) Limited
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Acteon Group Operations (UK) Limited.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Acteon Group Operations (UK) Limited that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Acteon Group Operations (UK) Limited. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
