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- Tasks: Manage documents and support the QSSHEF function in a dynamic environment.
- Company: Join UTEC, a leader in offshore and onshore survey services.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a collaborative team making impactful decisions in marine energy.
- Qualifications: Experience with Microsoft SharePoint and strong administrative skills required.
- Other info: Flexible office days and excellent career development opportunities await you.
The predicted salary is between 30000 - 42000 £ per year.
Acteon, a company specialising in marine energy and infrastructure services, provides unique offerings in survey, engineering, foundations, moorings, and decommissioning. By harnessing advanced technology and industry expertise, Acteon delivers innovative and cost-effective strategies to its customers and the offshore energy sector. Acteon's capability extends from engineering the seabed to delivering sustainable energy systems on the surface, all with a commitment to excellence. We pride ourselves on fostering a collaborative and inclusive work environment that encourages professional growth and development.
UTEC Geo-services is seeking an experienced Document Controller/Administrator to join our team on a full-time, permanent basis. This newly created role is ideal for someone with several years of administrative and document control experience with a deep understanding of Microsoft SharePoint libraries and SharePoint based Intranet.
Location & Working Arrangement: This is an office-based role (with hybrid working 3 days office, 2 days home), located at our modern facility in Aberdeen (AB23) or either Wokingham (RG41) or Edinburgh (EH12). Candidates must live within daily commuting distance and be flexible with office days to meet business needs.
The role holder will provide administrative support and document control to the Quality, Security, Safety & Health, Environment & Facilities (QSSHEF) function in support of its Geo-services Management System (GMS). The role will be involved in the processing and publishing of internal documents, operating the GMS (a SharePoint based library), and administering our SharePoint based Intranet, as well as operating the global helpdesk.
Responsibilities:- Receive and process document changes including quality control and publication.
- Monitor document review and updates and carry out periodic document library hygiene.
- Administer Geo-services QSSHEF data via its internal reporting systems.
- Receive, log and triage help requests via our Q-Ticket system.
- Receive reporting system queries or issues and remedy them.
- Complete periodic data hygiene activities utilising PowerBI, and other internal systems.
- Provide limited absence cover for the QSSHEF Coordinator.
- Process new supplier questionnaires.
- Operate the Geo-services QSSHEF helpdesk.
- Aid with internal and external audits.
- Excellent familiarity with operating Microsoft SharePoint libraries.
- Good understanding of Microsoft PowerBI or similar data dashboarding systems.
- Ability to work diligently with autonomy and focus on the priorities.
- An inquisitive mind that looks to understand why, rather than ticking a box.
- MS Office Software qualifications or demonstrable capability of Word, Excel, PowerPoint, and Forms.
- Excellent written and oral English language skills.
- Experience of Incident reporting systems, or other similarly complex IT systems.
- Candidates must have the legal right to work in the UK and be a permanent resident of the UK.
Document Administrator QSSHEF in Aberdeen employer: Acteon Group Operations (UK) Limited
Contact Detail:
Acteon Group Operations (UK) Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Administrator QSSHEF in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to current employees at UTEC or in similar roles on LinkedIn. A friendly chat can give us insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by brushing up on SharePoint and PowerBI. We want to show that we’re not just familiar with these tools, but that we can use them to make a real impact in the QSSHEF function.
✨Tip Number 3
Practice common interview questions, especially those related to document control and administrative tasks. We need to demonstrate our experience and how it aligns with UTEC's commitment to excellence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows we’re serious about joining the UTEC team.
We think you need these skills to ace Document Administrator QSSHEF in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Administrator role. Highlight your experience with Microsoft SharePoint and any relevant document control skills. We want to see how your background fits perfectly with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about joining UTEC and how your skills align with our QSSHEF function. Let us know what makes you the ideal candidate for this role.
Show Off Your Attention to Detail: As a Document Administrator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best work right from the start!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Acteon Group Operations (UK) Limited
✨Know Your SharePoint Inside Out
Since the role heavily involves Microsoft SharePoint, make sure you brush up on your knowledge of its libraries and functionalities. Familiarise yourself with how document control works within SharePoint, as you might be asked to demonstrate your understanding during the interview.
✨Showcase Your Data Skills
The job requires a good understanding of Microsoft PowerBI or similar systems. Prepare to discuss any relevant experience you have with data dashboarding and how you've used these tools to improve processes in previous roles. Bring examples if you can!
✨Demonstrate Your Attention to Detail
As a Document Administrator, attention to detail is crucial. Be ready to share specific instances where your diligence made a difference, whether it was catching an error in a document or ensuring compliance with quality standards. This will show that you take pride in your work.
✨Ask Insightful Questions
Interviews are a two-way street! Prepare thoughtful questions about the QSSHEF function and how it integrates with the overall goals of UTEC. This not only shows your interest in the role but also your eagerness to contribute to the team’s success.
