Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide remote admin support and manage project schedules for engineering solutions.
- Company: Join a leading blue chip company in the UK with a focus on innovation.
- Benefits: Flexible remote work, competitive salary, and opportunities for professional growth.
- Why this job: Be part of impactful projects and enhance your skills in a dynamic environment.
- Qualifications: Experience in engineering and project management; proficiency in Microsoft tools.
- Other info: Great chance to develop your career while working with a supportive team.
The predicted salary is between 28800 - 48000 £ per year.
We are looking for a proactive and detail-oriented individual to provide remote administrative and technical support to project managers within the UK Field Engineering team. This role focuses on supporting the deployment of engineering solutions for a blue chip company located in the UK.
Key Responsibilities:
- Remote Technical Project Support
- Gather updates from project managers and maintain overall project schedules for UK/IE projects.
- Manage site contractor pre-work documentation (Avetta, permit to work, vendor day passes) and add visitors to sites.
- Create country-specific guidelines and FAQs for Avetta, background checks, and vendor day passes; conduct vendor training sessions and maintain revisions.
- Budget Management Support
- Weekly budget updates and maintenance of the UK/IE budget file.
- Monitor outstanding invoices and new purchase orders.
- Documentation & File Management
- Transfer project documentation from vendor storage to internal file storage systems.
Basic Qualifications:
- Experience in Industrial, Mechanical, or Process Engineering (or equivalent).
- Proven track record as a Project Manager for medium-complexity projects.
- Proficiency in Microsoft Project and Microsoft Excel.
Administrative Assistant in Southampton employer: Actalent
Contact Detail:
Actalent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering field and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for virtual interviews by practising common questions related to project management and administrative tasks. We recommend setting up a mock interview with a friend to get comfortable with the format and ensure you can showcase your skills effectively.
✨Tip Number 3
Show off your tech skills! Since this role involves remote support, make sure to highlight your proficiency in Microsoft Project and Excel during interviews. We suggest preparing examples of how you've used these tools in past projects to impress your potential employers.
✨Tip Number 4
Don't forget to apply through our website! We often have exclusive listings that you won't find elsewhere. Plus, it’s a great way to ensure your application gets directly into the hands of the hiring team.
We think you need these skills to ace Administrative Assistant in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administrative support and project management. We want to see how your skills align with the role, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Be specific about your experience with budget management and documentation, as these are key for us.
Show Off Your Tech Skills: Since this role involves technical support, make sure to mention your proficiency in Microsoft Project and Excel. We love seeing candidates who can hit the ground running with the tools we use!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Actalent
✨Know Your Stuff
Make sure you brush up on your knowledge of project management and engineering principles. Familiarise yourself with the specific tools mentioned in the job description, like Microsoft Project and Excel, so you can confidently discuss how you've used them in past roles.
✨Show Your Proactivity
Since the role requires a proactive approach, be ready to share examples of how you've taken initiative in previous positions. Think of times when you identified a problem and took steps to solve it without being asked.
✨Be Detail-Oriented
Highlight your attention to detail by discussing how you manage documentation and budgets. Prepare to explain your process for keeping track of project schedules and invoices, as this will show that you understand the importance of accuracy in administrative tasks.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could be about the team dynamics, the types of projects you'll be supporting, or how success is measured in this role. It shows you're genuinely interested and engaged.
