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For Companies At a Glance
- Tasks: Provide remote admin support and manage project schedules for engineering solutions.
- Company: Join a leading blue chip company in the UK with a focus on innovation.
- Benefits: Flexible remote work, competitive salary, and opportunities for professional growth.
- Why this job: Be part of impactful projects and enhance your skills in a dynamic environment.
- Qualifications: Experience in engineering and project management, plus proficiency in Microsoft tools.
- Other info: Great chance to develop your career while working with a supportive team.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for a proactive and detail-oriented individual to provide remote administrative and technical support to project managers within the UK Field Engineering team. This role focuses on supporting the deployment of engineering solutions for a blue chip company located in the UK.
Key Responsibilities:
- Remote Technical Project Support
- Gather updates from project managers and maintain overall project schedules for UK/IE projects.
- Manage site contractor pre-work documentation (Avetta, permit to work, vendor day passes) and add visitors to sites.
- Create country-specific guidelines and FAQs for Avetta, background checks, and vendor day passes; conduct vendor training sessions and maintain revisions.
- Budget Management Support
- Weekly budget updates and maintenance of the UK/IE budget file.
- Monitor outstanding invoices and new purchase orders.
- Documentation & File Management
- Transfer project documentation from vendor storage to internal file storage systems.
Basic Qualifications:
- Experience in Industrial, Mechanical, or Process Engineering (or equivalent).
- Proven track record as a Project Manager for medium-complexity projects.
- Proficiency in Microsoft Project and Microsoft Excel.
Administrative Assistant in Portsmouth employer: Actalent
Contact Detail:
Actalent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering field and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for virtual interviews by practising common questions related to project management and administrative tasks. We recommend setting up a mock interview with a friend to get comfortable with the format and ensure you can showcase your skills effectively.
✨Tip Number 3
Show off your tech-savvy side! Familiarise yourself with tools like Microsoft Project and Excel, as these are crucial for the role. Consider creating a mini-project plan to demonstrate your proficiency during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Assistant in Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your experience in project management and any relevant technical skills, especially with Microsoft Project and Excel. We want to see how your background fits with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your proactive approach and detail-oriented nature, and don’t forget to show your enthusiasm for supporting engineering projects.
Showcase Relevant Experience: When filling out your application, be sure to showcase any experience you have with budget management or documentation. We love seeing candidates who can demonstrate their ability to manage schedules and maintain project documentation effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Actalent
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in a technical project support role. Familiarise yourself with terms like Avetta, vendor day passes, and budget management. This will help you speak confidently about how your skills align with the job.
✨Showcase Your Organisational Skills
Since this role requires managing schedules and documentation, be ready to discuss specific examples of how you've successfully organised projects or tasks in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail.
✨Brush Up on Technical Knowledge
Given the technical nature of the role, it’s beneficial to have a basic understanding of Industrial, Mechanical, or Process Engineering concepts. Be prepared to discuss any relevant experience you have and how it can contribute to supporting project managers effectively.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, project management tools they use, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
