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For Companies At a Glance
- Tasks: Provide remote admin support and manage project schedules for engineering solutions.
- Company: Join a leading blue chip company in the UK with a focus on innovation.
- Benefits: Flexible remote work, competitive salary, and opportunities for professional growth.
- Why this job: Be part of impactful projects and enhance your skills in a dynamic environment.
- Qualifications: Experience in engineering and project management; proficiency in Microsoft tools.
- Other info: Great chance to develop your career while working with a supportive team.
The predicted salary is between 28800 - 48000 £ per year.
We are looking for a proactive and detail-oriented individual to provide remote administrative and technical support to project managers within the UK Field Engineering team. This role focuses on supporting the deployment of engineering solutions for a blue chip company located in the UK.
Key Responsibilities:
- Remote Technical Project Support
- Gather updates from project managers and maintain overall project schedules for UK/IE projects.
- Manage site contractor pre-work documentation (Avetta, permit to work, vendor day passes) and add visitors to sites.
- Create country-specific guidelines and FAQs for Avetta, background checks, and vendor day passes; conduct vendor training sessions and maintain revisions.
- Weekly budget updates and maintenance of the UK/IE budget file.
- Monitor outstanding invoices and new purchase orders.
- Transfer project documentation from vendor storage to internal file storage systems.
Basic Qualifications:
- Experience in Industrial, Mechanical, or Process Engineering (or equivalent).
- Proven track record as a Project Manager for medium-complexity projects.
- Proficiency in Microsoft Project and Microsoft Excel.
Administrative Assistant in Derby employer: Actalent
Contact Detail:
Actalent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Derby
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering field and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for virtual interviews by practising common questions related to project management and administrative tasks. We recommend setting up a mock interview with a friend to get comfortable with the format and ensure you can showcase your skills effectively.
✨Tip Number 3
Show off your tech skills! Since this role involves remote support, make sure to highlight your proficiency in Microsoft Project and Excel during interviews. Bring examples of how you've used these tools in past projects to impress your potential employers.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of resources to help you land that dream job, so take advantage of everything we offer. Plus, applying directly can sometimes give you a leg up in the hiring process.
We think you need these skills to ace Administrative Assistant in Derby
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administrative support and project management. We want to see how your skills align with the role, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Be specific about your experience with budget management and documentation, as these are key for us.
Show Off Your Tech Skills: Since this role involves technical support, make sure to mention your proficiency in Microsoft Project and Excel. We love seeing candidates who can hit the ground running with the tools we use!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Actalent
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in a technical project support role. Familiarise yourself with terms like 'Avetta', 'vendor day passes', and 'budget management'. This will help you speak confidently about how your skills align with the job.
✨Showcase Your Technical Skills
Since this role involves technical support, be ready to discuss your experience with Microsoft Project and Excel. Prepare examples of how you've used these tools in past roles to manage schedules or budgets effectively. This will demonstrate your capability to handle the technical aspects of the job.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills. For instance, you might be asked how you would handle a delay in project documentation. Think of specific scenarios from your past experiences where you successfully navigated challenges, and be ready to share those stories.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, the types of projects you'll be supporting, or how success is measured in this role. This shows your genuine interest in the position and helps you gauge if it's the right fit for you.
