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For Companies At a Glance
- Tasks: Provide remote admin support and manage project schedules for engineering solutions.
- Company: Join a leading blue chip company in the UK with a focus on innovation.
- Benefits: Flexible remote work, competitive salary, and opportunities for professional growth.
- Why this job: Be part of impactful projects and enhance your skills in a dynamic environment.
- Qualifications: Experience in engineering and project management; proficiency in Microsoft tools.
- Other info: Great chance to develop your career while working with a supportive team.
The predicted salary is between 28800 - 48000 £ per year.
We are looking for a proactive and detail-oriented individual to provide remote administrative and technical support to project managers within the UK Field Engineering team. This role focuses on supporting the deployment of engineering solutions for a blue chip company located in the UK.
Key Responsibilities:
- Remote Technical Project Support
- Gather updates from project managers and maintain overall project schedules for UK/IE projects.
- Manage site contractor pre-work documentation (Avetta, permit to work, vendor day passes) and add visitors to sites.
- Create country-specific guidelines and FAQs for Avetta, background checks, and vendor day passes; conduct vendor training sessions and maintain revisions.
- Budget Management Support
- Weekly budget updates and maintenance of the UK/IE budget file.
- Monitor outstanding invoices and new purchase orders.
- Documentation & File Management
- Transfer project documentation from vendor storage to internal file storage systems.
Basic Qualifications:
- Experience in Industrial, Mechanical, or Process Engineering (or equivalent).
- Proven track record as a Project Manager for medium-complexity projects.
- Proficiency in Microsoft Project and Microsoft Excel.
Administrative Assistant in Chesterfield employer: Actalent
Contact Detail:
Actalent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Chesterfield
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering field and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for virtual interviews by practising common questions related to project management and administrative tasks. We recommend setting up a mock interview with a friend to get comfortable with the format and ensure you shine when it counts!
✨Tip Number 3
Showcase your skills! Create a portfolio that highlights your experience with budget management, documentation, and technical support. This will give potential employers a clear picture of what you bring to the table and how you can support their projects.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Administrative Assistant in Chesterfield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support and project management. We want to see how your skills align with the role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Be proactive and detail-oriented in your writing, just like we are in our work.
Showcase Your Technical Skills: Since this role involves technical support, make sure to mention your proficiency in Microsoft Project and Excel. We love seeing candidates who can hit the ground running with these tools!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Actalent
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in a technical project support role. Familiarise yourself with terms like Avetta, vendor day passes, and budget management. This will help you speak confidently about how your skills align with the job.
✨Showcase Your Technical Skills
Since this role involves remote technical support, be prepared to discuss your experience with Microsoft Project and Excel. Bring examples of how you've used these tools in past roles to manage schedules or budgets. Demonstrating your proficiency will set you apart from other candidates.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to gather updates from multiple stakeholders or manage documentation under tight deadlines. Practising your responses will help you articulate your thought process clearly during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you'll be supporting, or how success is measured in this role. This shows your genuine interest and helps you gauge if the company is the right fit for you.
