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For Companies At a Glance
- Tasks: Provide remote admin support and manage project schedules for engineering solutions.
- Company: Join a leading blue chip company in the UK with a focus on innovation.
- Benefits: Flexible remote work, competitive salary, and opportunities for professional growth.
- Why this job: Be part of impactful projects and enhance your skills in a dynamic environment.
- Qualifications: Experience in engineering and project management; proficiency in Microsoft tools.
- Other info: Great chance to develop your career while working with a supportive team.
The predicted salary is between 28800 - 48000 £ per year.
We are looking for a proactive and detail-oriented individual to provide remote administrative and technical support to project managers within the UK Field Engineering team. This role focuses on supporting the deployment of engineering solutions for a blue chip company located in the UK.
Key Responsibilities:
- Remote Technical Project Support: Gather updates from project managers and maintain overall project schedules for UK/IE projects. Manage site contractor pre-work documentation (Avetta, permit to work, vendor day passes) and add visitors to sites. Create country-specific guidelines and FAQs for Avetta, background checks, and vendor day passes; conduct vendor training sessions and maintain revisions.
- Budget Management Support: Weekly budget updates and maintenance of the UK/IE budget file. Monitor outstanding invoices and new purchase orders.
- Documentation & File Management: Transfer project documentation from vendor storage to internal file storage systems.
Basic Qualifications:
- Experience in Industrial, Mechanical, or Process Engineering (or equivalent).
- Proven track record as a Project Manager for medium-complexity projects.
- Proficiency in Microsoft Project and Microsoft Excel.
Administrative Assistant in Chelmsford employer: Actalent
Contact Detail:
Actalent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Chelmsford
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering field and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for virtual interviews by practising common questions related to project management and administrative tasks. We recommend setting up a mock interview with a friend to get comfortable with the format and ensure you can showcase your skills effectively.
✨Tip Number 3
Show off your tech skills! Since this role involves remote support, make sure to highlight your proficiency in Microsoft Project and Excel during conversations. We want to see how you can leverage these tools to keep projects on track.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Assistant in Chelmsford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support and project management. We want to see how your skills align with the role, so don’t be shy about showcasing your expertise in Microsoft Project and Excel!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Be proactive and detail-oriented in your writing, just like we are in our work.
Showcase Your Technical Skills: Since this role involves technical project support, make sure to mention any relevant technical skills or experiences. We love seeing candidates who can manage documentation and budgets effectively!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Actalent
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in a technical project support role. Familiarise yourself with terms like Avetta, vendor day passes, and budget management. This will help you speak confidently about how your skills align with the job.
✨Showcase Your Technical Skills
Since this role involves technical support, be ready to discuss your experience with Microsoft Project and Excel. Prepare examples of how you've used these tools in past roles to manage schedules or budgets. This will demonstrate your capability to handle the technical aspects of the job.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills. For instance, they might ask how you would handle a delay in project documentation. Think of specific situations from your past experiences where you successfully navigated challenges, and be ready to share those stories.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, the types of projects you'll be supporting, or how success is measured in this role. This shows your genuine interest in the position and helps you gauge if it's the right fit for you.
