Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support Directors by managing their schedules and communications for optimal productivity.
- Company: ACT London, a dynamic organisation focused on strategic growth.
- Benefits: 23 days holiday, birthday leave, healthcare, and a strong company culture.
- Why this job: Join a vibrant team and make a real impact in a fast-paced environment.
- Qualifications: 5+ years as an Executive Assistant with exceptional organisational skills.
- Other info: Diversity and inclusion are at our core; all backgrounds are welcome!
The predicted salary is between 30000 - 45000 £ per year.
The Executive Assistant will be a critical support for our Directors, enabling them to focus on strategic business growth by efficiently managing their time and ensuring seamless operations. This role is available for an immediate start on a temporary basis, with the potential to transition into a permanent position. This role demands an experienced, proactive, detail-oriented, and highly organised professional who can take full control of the Directors' emails, manage their complex diaries, and oversee their organisational needs with minimal input. The ideal candidate will enhance communication within the organisation and make informed decisions to significantly boost the Directors' effectiveness.
Job Requirements
- Over 5 years of experience in an Executive Assistant role.
- Exceptional organisational skills, with high attention to detail and commitment to accuracy.
- Expert diary and email management, including proficiency in managing complex schedules and responding on behalf of Directors.
- Proven reliability, being a team player, and committed to meeting task deadlines.
- Demonstrated contribution to company growth in previous roles.
- Strong delegation and follow-through abilities, ensuring tasks are completed efficiently and goals are achieved.
- Proactive and independent problem-solving abilities in dynamic or fast-paced settings.
- Strong written and verbal communication skills.
- Proficiency in various software applications and tools for document management, spreadsheets, and presentations.
- Experience with emerging AI tools to streamline tasks is a plus.
Job Responsibilities
- Assume complete responsibility of the schedules and communications for two ACT Directors.
- Monitor, filter, and respond to emails on behalf of Directors, ensuring timely and appropriate communication with independent decision-making.
- Anticipate Directors' needs and make informed decisions to optimise their time and productivity.
- Schedule, prepare for, and follow up on meetings, including taking minutes and tracking action items to completion.
- Coordinate calendars, arrange appointments, and provide support to Senior Managers, as required.
- Serve as a central point of contact between Directors and internal/external parties, maintaining professional and effective communication.
- Handle personal requirements of the Directors, including travel arrangements, personal appointments, and other logistical needs.
- Ensure activities are carried out in alignment with company goals and desired outcomes, track progress, and contribute to key objectives.
- Perform additional office duties as required to support the overall efficiency and effectiveness of the organisation.
23 Days Holidays (3 to be taken during the Christmas shutdown period). Birthday Leave – 1 day additional leave to be taken to celebrate your birthday. Length of Service Leave – You will receive 1 day holiday on top of your entitlement for every year that you have worked, up to 5 additional days. Strong company culture with regular events and celebrations. Wellhub Membership. Vitality Healthcare. NEST Pension scheme – ACT contribution of 3%. ACT is an equal opportunity employer that is committed to diversity and inclusion. We encourage all applications irrespective of gender, race, sexual orientation, religion, age, nationality, marital status, and disability. We believe that diversity is at the heart of innovation and we welcome passionate candidates from all backgrounds.
Executive Assistant in London employer: ACT London
Contact Detail:
ACT London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for those interviews! Research ACT London and understand their culture and values. Tailor your responses to show how your experience aligns with their needs, especially in managing complex schedules and enhancing communication.
✨Tip Number 3
Don’t just wait for job postings! Be proactive and reach out directly to hiring managers or recruiters at ACT London. A friendly message expressing your interest can set you apart from the crowd.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team and ready to take on the challenge of supporting the Directors.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant. Use keywords from the job description to show that you understand what we're looking for!
Show Off Your Skills: We want to see your exceptional organisational skills in action! Include specific examples of how you've managed complex diaries or improved communication in previous roles. This is your chance to shine!
Be Proactive: In your application, demonstrate your proactive problem-solving abilities. Share a story where you anticipated a need or solved a challenge independently. We love candidates who take initiative!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at ACT London
✨Master the Job Description
Before your interview, take a deep dive into the job description. Understand the key responsibilities and requirements, especially around diary management and communication. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed complex schedules or handled multiple tasks simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your attention to detail and proactive problem-solving abilities.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle real-life scenarios, like managing conflicting appointments or responding to urgent emails. Think of past experiences where you successfully navigated similar challenges and be prepared to share those stories.
✨Demonstrate Your Tech Savvy
Since the role mentions proficiency in various software applications and emerging AI tools, brush up on the tools you’ve used in previous roles. Be ready to discuss how you’ve leveraged technology to enhance efficiency and support your Directors effectively.
