Warehouse Coordinator- Ambersphere in London

Salary Range: £28,000.00 To £32,000.00 Annually

DEPARTMENT: Warehouse

STATUS: Full-Time

REPORTS TO: Director of Global Operations

LOCATION: London, Acton (on-site)

SCHEDULE: Mon-Fri, 8:30am-5.00pm

About Ambersphere

At Ambersphere Solutions, we pride ourselves on delivering the highest‑quality entertainment lighting products. We provide our clients with comprehensive sales, service, support and training across our full product portfolio, supported by our friendly and knowledgeable team.

Job Summary

The Warehouse Coordinator role plays a key part in supporting warehouse operations, including receiving, storing, dispatching products and materials, and invoicing.

Duties and Responsibilities:

• Receives and checks goods using barcode scanning systems, ensuring accurate recording of stock movements, including new products and spare parts from freight companies.
• Processes and checks in customer repairs.
• Picks and dispatches goods from the warehouse, arranging deliveries for both new stock and repaired items.
• Conducts quarterly physical stock checks, compares results with computerized inventory, and reconciles any differences.
• Maintains an organised warehouse environment, ensuring items are stored correctly for easy access by the wider team.
• Adheres to all health and safety regulations, maintaining a clean and safe working space.
• Completes administrative tasks, including invoicing and ensuring all systems are updated with accurate information.
• Transport goods within the warehouse using appropriate equipment such as forklifts or pump trucks.
• Performs other related duties as assigned.

Supervisory Responsibilities: None

Qualifications and Experience:

• Proven experience in warehouse operations, including loading and unloading activities.
• Previous warehouse supervisory experience required.
• Proficiency with Microsoft Office and inventory software and systems.
• Familiarity with shipping, handling methods and logistics processes.
• Strong commitment to high standards and operational excellence.
• Good communication skills, both written and verbal.
• A proactive approach to problem‑solving and process improvement.
• Strong organisational skills with the ability to manage priorities effectively.
• Good maths skills for stock control, inventory, invoicing, and measurement tasks.
• Ability to meet deadlines.
• Exceptional attention to detail.
• Forklift licence required or ability to obtain forklift licence—Reach truck (desired but not essential).

Physical Demands:

• Frequently required to stand.
• Continually required to climb, balance, bend, stoop, kneel or crawl.
• Frequently works near moving mechanical parts.
• Occasionally works around fumes, airborne particles, or toxic chemicals.
• Frequently exposed to outside weather conditions.
• The noise level in the work environment is usually moderate.
• The employee must lift and/or move up to 50 pounds.
• Specialized equipment, machines, or vehicles used: Forklift, box truck, powered and manual wire wrapping machines, cut/strip machine.
• You must be able to safely lift items weighing 25kg.

Work Authorisation: United Kingdom (required)

Company Values:

• Deliver Legendary Service: It’s all about the experience. With every experience, do the little things, as well as the big things, that surprise people. Make every interaction stand out for its helpfulness.
• Do the Right Thing, Always: Demonstrate an unwavering commitment to doing the right thing in every action you take and in every decision you make, especially when no one’s looking.
• Practice Blameless Problem‑Solving: Demonstrate a relentless solution focus, rather than pointing fingers or dwelling on problems.
• Contribute to Profit: We’re in business to deliver value for our customers while making money.
• Honor Commitments: Do what you say you’re going to do, when you say you’re going to do it.
• Embrace Change and Growth: What got us here is not the same as what will get us to the next level.
• Be Positive: You have the power to choose your attitude. Choose to be joyful, optimistic, and enthusiastic.
• Keep Things Fun: While our passion for excellence is real, remember that the world has bigger problems than the daily challenges that make up our work.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.