HR & Systems Specialist

HR & Systems Specialist Northampton Monday – Friday 37.5H – Hybrid working £35,000 – £40,000 A growing organisation is looking for a proactive and detail-oriented HR Specialist with experience & interest in systems. This role plays a vital part in supporting the entire employee lifecycle while managing and optimising the HR and payroll information systems. The successful candidate will deliver accurate data for payroll and provide a people-focused HR and payroll service, embodying the organisation’s core values in everyday work. Key Responsibilities: Maintain accurate and up-to-date employee records in line with internal procedures and data protection regulations Handle HR documentation, including contracts, starter and leaver documentation, and process changes to employment terms (e.g. promotions, pay adjustments) Support recruitment and onboarding activities Act as the first point of contact for HR-related queries from employees and manager Optimise system performance and suggest enhancements Lead system module implementations and drive user adoption Manage the HRIS across the employee lifecycle, from onboarding to offboarding Tailor system settings and reports to meet organisational needs Collaborate with IT, Finance, and other departments to ensure seamless integrations Deliver system training and support to staff and managers Input employee payroll data into the HR and payroll platform Administer pension processes, including monthly data uploads Maintain payroll records, proactively identifying and correcting discrepancies Ensure timely and accurate delivery of annual payroll reports (e.g. P60s, P11Ds) Reconcile absence records for accurate payroll processing Provide payroll-related information for internal and external audits Handle monthly payroll processing for a small group of employees based in the Republic of Ireland  Skills & Competencies: Positive, proactive attitude with a colleague-focused approach Excellent written and verbal communication skills, able to engage with a diverse range of stakeholders Strong IT capabilities with an enthusiasm for HR and payroll systems Detail-oriented, with a high level of accuracy Proficiency in Microsoft Office 365 (Excel, Word, Outlook, SharePoint) Effective time management and organisational skills Familiarity with CezanneHR (advantageous) CIPD qualification (desirable but not essential)