Conveyancing Paralegal

Job Description

JOB DESCRIPTION

Job Title: Paralegal

Department: Property

Location: Leamington

Reporting to: Head of Department

Job Purpose

· To provide comprehensive administrative and paralegal support to a busy Property Department.

· To work in accordance with the Office Manual and to act at all times in an appropriate manner as an employee of a professional practice.

Key Responsibilities

· Providing conveyancing quotes

· Opening new files

· Dealing with client enquiries and queries over the telephone and in person, and providing updates to clients and estate agents

· Keep up to date with prospective clients

· Setting up files for completion

· To progress files through to post-completion, file closing and progressing to archive

· Undertaking dictation

· Obtaining correct documentation for Anti Money Laundering purposes

· Updating LMS and Lender Exchange

· Submitting registrations and dealing with requisitions

· Work within the framework of CQS

· Scanning post and allocating to fee earners electronically and onto physical files

· Dealing with client and office ledgers

· To undertake general administration tasks

· To attend Property Department meetings and Firm wide meetings

· To proficiently use the Firm’s case management system

· Updating estate agents and brokers

· First point of contact for incoming calls

· To undertake any reasonable instructions made by Directors, Department Heads, Line Manager or Fee Earners.

Knowledge and Experience

· Minimum of 2 years’ experience working within a Residential Conveyancing department

· Sound understanding of the conveyancing process

· Knowledge of LMS and Lender Exchange

· Knowledge of Land Registry

· Excellent client care

· Understanding of conveyancing process

· Sound interpersonal and communication skills

· Good organisation and administration skills

· Ability to be a team player

· Working knowledge of Microsoft Windows, Microsoft Word, and Outlook, and case management systems (Tikit would be advantageous)

· High level of accuracy and attention to detail

· You may also be required to work at one of the other offices of the Firm from time to time